Committee of the Whole

That Correspondence # 2026-75 from Mayor Roy to the Ministry of Transport dated February 19, 2026 regarding Town of Whitby engagement in the Federal Alto High-Speed Rail Initiative be received for information.

That Council adopt the Final Recommended Updated Brooklin Heritage Conservation District Plan and Werden’s Plan Neighbourhood Heritage Conservation District Plan as shown on Attachments # 3 and #4 respectively; and, That the Clerk send a Notice of Council’s adoption of the Updated Brooklin Heritage Conservation District Plan and Werden’s Plan Neighbourhood Heritage Conservation District Plan to those persons and agencies who have requested further notification.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2017-05 for an additional 3 years, to June 17, 2029.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2008-01 (MR-01-17) for an additional 3 years, to June 17, 2029.

That Council approve an amendment to the Whitby Official Plan (File: OPA-2024-W/11), as outlined in Report PDP 13-26, and that a by-law to adopt Official Plan Amendment Number 149 be brought forward for consideration by Council (Attachment #11); That Council approve an amendment to Zoning By-law No. 1784 (Z-22-24), as outlined in Report PDP 13-26; and that a by-law be brought forward for consideration by Council; and, That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision.

That Council approve the request from RCC Media Inc. to permit one (1) digital billboard sign with two panels along the CN Railway as detailed in Report PDP 14-26; and, That a By-law to amend the Permanent Sign By-law # 7379-18 be brought forward for consideration by Council.

That Council approve the Draft Plan of Condominium (File No. CW-2025-01) subject to the comments included in Planning Report No. PDP 15-26 and the Conditions of Approval, included in Attachment 4; and, That the Mayor and Clerk be authorized to execute the Condominium Agreement and any other necessary documents.

That Report PDP 16-26 be received for information; and, That the Clerk forward a copy of Report PDP 16-26 to the Region of Durham, Community Growth and Economic Development Department.

That Council approve an amendment to Zoning By-law No. 1784 (Z-25-25), as set out in Planning Report PDP 18-26, and, That a By-law to amend Zoning By-law No.1784 be brought forward for consideration by Council.

That Council direct Staff to implement ladder-style crosswalk pavement markings on the east leg of the Dryden Boulevard and Civic Centre Drive/Brookwood Boulevard intersection at the estimated cost of $1,500, in accordance with Option 1 identified in Staff Report PDE 02-26; That Council direct Staff to install an eastbound and westbound permanent radar message speed feedback sign on Dryden Boulevard by Civic Centre Drive/Brookwood Boulevard at the estimated cost of $8,500 in accordance with Option 6 identified in Staff Report PDE 02-26; That Council direct Staff to report back in 2026 on advancing the detailed design for Option 7, and Option 8 identified in Staff Report PDE 02-26, including the financial implications and impact on existing approved capital project, including offsetting capital projects that would be delayed to advance the design and construction of intersection improvements; and, That funding for the design and construction of Options 7 and 8 be

That Items 3 and 4 of the main motion be amended to read as follows: 3. That Council direct Staff to report back in 2026 on advancing a signalized intersection, Option 7, and Option 8 identified in Staff Report PDE 02-26, with the report to include consideration and collection of multiple days of traffic data, along with the financial implications and impact on existing approved capital projects, including offsetting capital projects that would be delayed to advance the design and construction of intersection improvements; and, 4. That funding for the design and construction of the preferred option based on the future staff report in Item 3 be

That the Committee take a brief recess.

That the Memorandum from S. Shields, Project Manager, Sustainability and Climate Change dated March 23, 2026 regarding the Whitby Sustainability Advisory Committee's 2025 Annual Report, be received for information.

That the Downtown Whitby Business Improvement Area Board of Management’s proposed 2026 Beautification Report and the 2025 Annual Report, (Attachment 2 of Report FS 18-26), be received as information; and, That the Downtown Whitby Business Improvement Area Board of Management’s proposed 2026 Budget, (as outlined in Attachment 1 of Report FS 18-26), inclusive of a $220,500 special tax levy for businesses within the Downtown Business Improvement Area, be approved.

That Policy F 390 Reserve and Reserve Fund Policy be updated to reflect the recommendation for changes to investment and interest allocation as outlined in Staff Report FS 15-26; That the Treasurer be authorized to transfer shortfalls or higher actual assessment growth revenues, calculated based on the Municipal Property Assessment Corporation’s returned assessment roll, from and to (respectively) the Tax Rate Stabilization Reserve as outlined in Staff Report FS 15-26; and, That the Fees and Charges By-law (By-law # 7220-17) be amended to include Fieldgate Sports Centre Hall and Facility Rental Fees as outlined in Attachment A of Staff Report FS 15-26.

That Report FS 17-26 regarding 2025 Remuneration and Expenses for Members of Council and Council Appointees to Boards be received for information.

That Report CAO 05-26 regarding the 2025 Annual Report for the Mayor’s Community Development Fund and the Performing Arts Community Development Fund be received for information; That Council approve the updated Mayor’s Community Development Fund Policy as shown in Attachment 4; and, That the Performing Arts Community Development Fund Reserve be closed.

That Council approve the final design for the Community, Animal and Enforcement Building (CAEB), attached to this report as Attachment 1; That the current construction cost estimate, as outlined in Table 1 of Staff Report CMS 04-26, be approved; and, Staff be authorized to issue the tender documents to the pre-qualified general contractors for bid submissions. Voters For Against Conflict Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 0 0

That Council supports the continued operation of the Luther Vipond Memorial Arena (LVMA) for floor-based programming, consistent with recent community engagement; and, That Council approve a new in-year 2026 capital project in the amount of $85,000, for LVMA refrigeration system decommissioning and roof repairs, to be funded by the Asset Management Reserve. Voters For Against Conflict Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 0 0

That in response to direction in the Community Strategic Plan, Objective 2.2 – Enhance Community Connectivity and Beautification, Report CMS 06-26 be received for information. Voters For Against Conflict Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 0 0

That Report LS 03-26 be received for information; That staff prepare the proposed Traffic By-law 8059-24 amendments substantially in accordance with Table 1.1 of this Report LS 03-26, and bring forward to a future Council meeting for consideration; That staff prepare the proposed Administrative Penalties By-law 8056-24 amendments substantially in accordance with Table 1.2 of this Report LS 03-26, and bring it forward to a future Council meeting for consideration; and, That staff continue to bring forward by-law amendments to Council for consideration for the remaining municipal regulatory by-laws listed in Table 1.3 of this Report LS 03-26, to insert standard Administrative Penalty System Provisions. Voters For Against Conflict Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 0 0

Whereas Section 15.5 of the Procedure By-law currently provides a mechanism for addressing motions that are beyond the jurisdiction of the municipality; Whereas there is a desire to ensure that Council’s deliberations remain focused on matters that fall within the legislative mandate and direct responsibility of municipal government; and, Whereas strengthening the language and threshold for the admissibility of motions based on whether they are within Council's jurisdiction and are a municipal matter relevant to the Whitby community will provide greater clarity for members of Council and the public. Now therefore be it resolved: That the Clerk be directed to conduct a review of Section 15.5 of the Procedure By-law with the objective of strengthening the criteria and threshold for the prohibition of motions that have no relevance to municipal government; and, That the Clerk report to the Council meeting on April 20 with recommended amendments to the Procedure By-law for Council’s consideration. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 2 0

1. That Council approve the final design for the Community, Animal and Enforcement Building (CAEB), attached to this report as Attachment 1; 2. That the current construction cost estimate, as outlined in Table 1 of Staff Report CMS 04-26, be approved; and, 3. Staff be authorized to issue the tender documents to the pre- qualified general contractors for bid submissions. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Results 7 0 0

1. That Council supports the continued operation of the Luther Vipond Memorial Arena (LVMA) for floor-based programming, consistent with recent community engagement; and, 2. That Council approve a new in-year 2026 capital project in the amount of $85,000, for LVMA refrigeration system decommissioning and roof repairs, to be funded by the Asset Management Reserve. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Results 7 0 0

That in response to direction in the Community Strategic Plan, Objective 2.2 – Enhance Community Connectivity and Beautification, Report CMS 06-26 be received for information. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Results 7 0 0

1. That Report LS 03-26 be received for information; 2. That staff prepare the proposed Traffic By-law 8059-24 amendments substantially in accordance with Table 1.1 of this Report LS 03-26, and bring forward to a future Council meeting for consideration; 3. That staff prepare the proposed Administrative Penalties By- law 8056-24 amendments substantially in accordance with Table 1.2 of this Report LS 03-26, and bring it forward to a future Council meeting for consideration; and, 4. That staff continue to bring forward by-law amendments to Council for consideration for the remaining municipal regulatory by-laws listed in Table 1.3 of this Report LS 03- 26, to insert standard Administrative Penalty System Provisions. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Results 7 0 0