Committee of the Whole

That the rules of procedure be suspended to allow the delegation to exceed the five minute speaking limit.

That Council approve the Heritage Permit Application (HP-15-25) request for demolition of the existing apartment building at 409 Centre Street South, in accordance with Section 42 of the Ontario Heritage Act; and, That staff continue to work with the applicant regarding the Heritage Permit application (HP-15-25) for the replacement apartment building at 409 Centre Street South, subject to the comments contained in Report PDP 56-25.

That Council approve the Draft Plan of Subdivision (File Number: SW-2024-03), subject to the comments included in Report PDP 57-25 and the conditions of draft plan approval included in Attachment #12; That Staff be authorized to prepare a Subdivision Agreement; That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision; That Council approve the amendment to Zoning By-law #1784, (File Number: Z-14-24), as outlined in Report PDP 57-25; and, That a by-law to amend Zoning By-law #1784 be brought forward for consideration by Council at a later date.

That Council adopts Version 2 of the Whitby Green Standard; That Council directs all new Town facilities to be designed and constructed with the goal of targeting Tier 3 of Version 2 of the Whitby Green Standard; That Council endorses the Whitby Green Standard Incentive Program; That Council directs Staff to enter into an agreement for the disbursement of any financial incentives with developers upon terms satisfactory of to the Commissioner of Financial Services/Treasurer Commissioner of Legal & Enforcement Services/Town Solicitor, Commissioner of Planning & Development and the Sustainability Division; and, That Council directs staff to pursue partnerships with external organizations and other levels of government to support the long-term implementation of the Whitby Green Standard Incentive Program.

That Council approve entering a five (5) year renewal sponsorship agreement effective September 1, 2025, with Thermo Fisher Scientific for a renewed Naming Rights Sponsorship at McKinney Centre, including the continued naming of Arena 2 as “Thermo Fisher Scientific Arena 2”, based on the sponsorship package and other terms and conditions identified in Report CAO 21-25.

That the rules of procedure be suspended to waive the ability for Members of Council to recite motions under the New and Unfinished Business portion of the agenda and that the proposed written motions be displayed on the projectors in the Council Chambers. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 2 0

Whereas the Workplace Investigation Report from Bernardi Human Resources Law LLP has been received and makes recommendations with respect to the Council Code of Conduct and Respect in the Workplace Policy. Now therefore be it resolved: That the Clerk be directed to work with the Integrity Commissioner to review the recommendations in Section 3.2.3 of the Workplace Investigation Report from Bernardi Human Resources Law LLP, specifically those related to the Council Code of Conduct; and, That, subject to Council considering changes to the Code of Conduct, the Head of Organizational Effectiveness be requested to review the Respect in the Workplace Policy as part of the Town's annual review of that Policy to reinforce expectations to eliminate bias and discrimination across all levels of municipal leadership. See following motions. Recommendation: Moved by Councillor Leahy That the rules of procedure be suspended to allow both Mayor Roy and Councillor Yamada to move the motion jointly and to combine the motions in Items 6.5.1 and 6.5.3. Note: The disposition of this matter was determined through the referral motion below. Recommendation: Moved by Mayor Roy That Items 6.5.1 and 6.5.3, Review of the Council Code of Conduct and Respect in the Workplace Policy be

Whereas the Workplace Investigation Report from Bernardi Human Resources Law LLP highlights that education, particularly a focus on anti-racism and equity-informed approaches, is essential for cultivating a culture of psychological safety and mutual respect; and, Whereas education and training will be helpful for Council to understand how systemic racism operates and the ways in which individuals may unconsciously perpetuate it. Now therefore be it resolved: That Council commits to participating in education and training regarding inclusion, diversity, equity, and anti-racism to be conducted in early 2026.

Whereas the Town of Whitby places a high priority on road safety and the protection of all road users, including children, pedestrians, cyclists, transit users, and motorists; and Whereas clear, accurate, and properly posted speed limits are essential for maintaining a safe and predictable transportation network; and Whereas it was recently identified that the posted speed limit on Dryden Boulevard between Garden Street and Brock Street was incorrect for at least two years; and Whereas the by-lawed speed limit for this section was 60 km/h, yet the posted signage displayed 50 km/h during this period, resulting in a mismatch between the legal speed limit and the signage drivers relied upon; and Whereas once staff became aware of the discrepancy, the posted limit was changed to 60 km/h to align with the by-law; and Whereas Council acted promptly the following week to reduce the speed limit to 40 km/h in the interest of public safety and to better reflect the surrounding residential context; and Whereas it is vital to understand how this discrepancy occurred, whether it impacted safety or enforcement practices, and whether similar inconsistencies may exist elsewhere in Whitby. Now therefore be it resolved: That staff be directed to investigate how the incorrect speed limit was posted on Dryden Boulevard between Garden Street and Brock Street for at least two years, including: How the discrepancy between the by-lawed speed (60 km/h) and the posted signage (50 km/h) occurred; Wheth

That the main motion be amended by striking Items 1, 3 and 4 and inserting a revised Item 1 to read as follows: That Staff summarize the information provided in the Memorandum from Commissioner Romano dated November 24, 2025 regarding the incorrect posted speed limit on Dryden Boulevard in a public report; and,

That Staff summarize the information provided in the Memorandum from Commissioner Romano dated November 24, 2025 regarding the incorrect posted speed limit on Dryden Boulevard in a public report; and, That staff consult with the Durham Regional Police Service (DRPS) to determine whether the incorrect posted signage resulted in: Any enforcement challenges or ticketing inconsistencies; Any safety concerns or reported incidents related to the misposted limit; and, Any recommended measures to prevent similar issues in the future.

Whereas the Town of Whitby continues to face increasing pressures on municipal finances, including rising costs for capital works, procurement of goods and services, and operating expenditures; and, Whereas the establishment of an independent Office of the Auditor General has been used in other Ontario municipalities—such as the City of Toronto—to identify efficiencies, strengthen oversight of procurement practices, and ensure value for money in municipal spending; and, Whereas the Office of the Auditor General of the City of Toronto identified over $376 million in cumulative savings (one-time and annually recurring, projected over a five-year period) through the recommendations in the 2024 Annual Report; and Whereas for every dollar invested in the Toronto Auditor General’s Office, approximately $11 was returned to the City through implemented audit recommendations, demonstrating a strong return on investment and substantial taxpayer benefit; and, Whereas an Auditor General model is designed to provide independent, arms-length review of municipal operations, procurement processes, and program performance, with the goal of improving accountability and identifying potential savings for taxpayers; and, Whereas the Municipal Elections Act permits a municipality to place a binding referendum question on the ballot during a regular municipal election; and, Whereas it is appropriate to ask Whitby electors directly whether they support the creation of such an office in Whitby; Now t

That the meeting adjourn.

That the rules of procedure be suspended to waive the ability for Members of Council to recite motions under the New and Unfinished Business portion of the agenda and that the proposed written motions be displayed on the projectors in the Council Chambers. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 7 2 0

That Items 6.5.1 and 6.5.3, Review of the Council Code of Conduct and Respect in the Workplace Policy be

1. That Staff summarize the information provided in the Memorandum from Commissioner Romano dated November 24, 2025 regarding the incorrect posted speed limit on Dryden Boulevard in a public report; and, 2. That staff consult with the Durham Regional Police Service (DRPS) to determine whether the incorrect posted signage resulted in: o Any enforcement challenges or ticketing inconsistencies; o Any safety concerns or reported incidents related to the misposted limit; and, o Any recommended measures to prevent similar issues in the future.