Special Council Meeting

That Report CAO 20-23 be received for information; That a new 2023 capital project for the Family Physician Recruitment Incentive Partnership Pilot Program, in the amount of $300,000, be approved with funding from the Long Term Finance Reserve; That to the extent necessary, the Pilot Program be considered a grant in the interests of the municipality under Section 107 of the Municipal A c t, 2001, S.O. 2001, c.25, as amended; and, That Council authorize staff to enter into a partnership agreement with the Oshawa Clinic Group to attract family physicians to the Whitby Health Centre upon terms satisfactory to the Director, Strategic Initiatives, and the Commissioners of Financial Services/Treasurer and Legal and Enforcement Services/Town Solicitor. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 8 0 1

That Council receive the Notice of Intention to Demolish a non-designated property listed on the Municipal Heritage Register municipally know as 5515 Garrard Road; That Council approve the removal of 5515 Garrard Road from the Heritage Register and consent to the demolition of the existing structures, pursuant to Section 27 (9) of the Ontario Heritage Act; and, That a documentation and salvage report be prepared and any identified salvage items of cultural heritage value be utilized as a commemorative feature.

That the Town proceed with an award to the low bid as received from Ledcor Construction Limited for the construction of the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development (Provisional) as specified, in the amount of $125,655,001.00 (including Provisional and recommended Separate Prices plus applicable taxes) funded from capital projects as outlined in Table 3 and 4 of Report FS 24-23; That the revised cost estimate for the construction of the WSC Community Centre Building and WSC Park Development in the amount of $154,853,886 (inclusive of the construction tender award), as outlined in Table 3 of Report FS 24-23, be approved; That the approved capital budgets be updated to reflect the Revised Cost Estimate, totaling $154,853,886, as outlined in Table 4 and 5 of Report FS 24-23 (inclusive of the creation of a new 2023 capital project for WSC Park Development in the amount of $11,818,870); That the budget shortfall in the amount of $43,397,500 for the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development Capital Project, as outlined in Table 4 of Report FS 24-23, be funded from Parks and Recreation Development Charge Reserve Fund; That the Town defer all planned 2024 (and future) new Parks and Recreation growth-related design/construction capital projects by one year in order to fund the $43,397,500 budget shortfall from development charge reserves and mitigate debt financing; That Council award the fee adjustment for arc

That Council authorize the Commissioner of Legal and Enforcement Services/Town Solicitor, or their designate, to negotiate to acquire the Property, as outlined below, and authorize that expropriation proceedings be initiated and the Application for Approval to Expropriate Land be made for the Mid-Block Arterial Roadway project for: the property municipally known as 5345 THICKSON ROAD NORTH, WHITBY, ONTARIO and legally described as PART LOT 20, CONCESSION 5, TOWNSHIP OF WHITBY, PART ROAD ALLOWANCE BETWEEN LOTS 20 AND 21, CONCESSION 5, TOWNSHIP OF WHITBY AS IN D76143, SAVE AND EXCEPT PARTS 3 & 4 ON PLAN 40R26759, S/T INTERESTS OF THE TOWNSHIP OF WHITBY; TOWN OF WHITBY, REGIONAL MUNICIPALITY OF DURHAM (hereinafter

That leave be granted to introduce By-laws # 8011-23 to # 8015-23 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on July 26, 2023 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

1. That Report CAO 20-23 be received for information; 2. That a new 2023 capital project for the Family Physician Recruitment Incentive Partnership Pilot Program, in the amount of $300,000, be approved with funding from the Long Term Finance Reserve; 3. That to the extent necessary, the Pilot Program be considered a grant in the interests of the municipality under Section 107 of the Municipal Act, 2001, S.O. 2001, c.25, as amended; and, 4. That Council authorize staff to enter into a partnership agreement with the Oshawa Clinic Group to attract family physicians to the Whitby Health Centre upon terms satisfactory to the Director, Strategic Initiatives, and the Commissioners of Financial Services/Treasurer and Legal and Enforcement Services/Town Solicitor. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 8 0 1

1. That the Town proceed with an award to the low bid as received from Ledcor Construction Limited for the construction of the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development (Provisional) as specified, in the amount of $125,655,001.00 (including Provisional and recommended Separate Prices plus applicable taxes) funded from capital projects as outlined in Table 3 and 4 of Report FS 24-23; 2. That the revised cost estimate for the construction of the WSC Community Centre Building and WSC Park Development in the amount of $154,853,886 (inclusive of the construction tender award), as outlined in Table 3 of Report FS 24-23, be approved; 3. That the approved capital budgets be updated to reflect the Revised Cost Estimate, totaling $154,853,886, as outlined in Table 4 and 5 of Report FS 24-23 (inclusive of the creation of a new 2023 capital project for WSC Park Development in the amount of $11,818,870); 4. That the budget shortfall in the amount of $43,397,500 for the Whitby Sports Complex (WSC) Community Centre Building and WSC Park Development Capital Project, as outlined in Table 4 of Report FS 24-23, be funded from Parks and Recreation Development Charge Reserve Fund; 5. That the Town defer all planned 2024 (and future) new Parks and Recreation growth-related design/construction capital projects by one year in order to fund the $43,397,500 budget shortfall from development charge reserves and mitigate debt financing; 6. That Council award the fee