Committee of the Whole

That the memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated September 6, 2024 regarding Whitburn Street, Speed Hump Engagement Results be received for information; and, That Staff be directed to report to Council with information about the cost and other implications associated with removing the speed humps, reducing the number of speed humps, and maintaining the speed humps in their current configuration.

That Council approve the proposed amendment to Traffic By-law 8059-24, to incorporate the changes to Schedule “Q” of the By-law, as identified in Attachment 3; and, That a By-law to amend By-law 8059-24 be brought forward for the consideration of Council.

That the Memorandum from A. Gratton, Sr. Manager of Enforcement Services, dated June 14, 2024 regarding a Fence By-law Exemption request for 101 Carnwith Drive West be received for information; and, That Council grant an exemption from the provisions of Fence By-law # 4394-99, as amended, to permit a fence measuring up to a maximum height of 2.85 metres (approximately 9 feet, 4 inches) in the rear yard at 101 Carnwith Drive West. Note: The disposition of this matter, Item 6.3.1, was determined through the referral motion below. Recommendation: Moved by Councillor Lee Whereas Council approved amendments to the Fence By-law on March 7, 2022 to create a defined process for minor height exemptions and delegated authority to the Commissioner of Legal and Enforcement Services/Town Solicitor to approve minor exemption requests; and, Whereas the Commissioner has authority where the height exemption being sought is no more than a maximum 10% variance from the Fence By-law, the applicant provides the required information with their application, and the applicant pays an application fee as set out in the Town’s Fees and Charges By-law; and; Whereas the intent of delegating authority to the Commissioner was to remove Fence By-law exemption requests from Council consideration given the difficulties with Council acting as an adjudicating body for licensing and standards matters; Now Therefore be it Resolved: That the Fence By-law exemption request be

That the Memorandum from A. Gratton, Sr. Manager of Enforcement Services, dated August 23, 2024 regarding a Fence By-law Exemption request for 1 Glencedar Crescent be received for information; and, That Council grant an exemption from the provisions of Fence By-law # 4394-99, as amended, to permit a fence measuring up to a maximum height of 2.44 metres (approximately 8 feet) for the northern portion of the rear yard at 1 Glencedar Crescent, noting that any fencing along the eastern or southern portions of the rear yard will be required to comply with the 2 metre (approximately 6 feet, 6 inches) rear yard fence height maximum included in Fence By-law # 4394-99, as amended. Note: The disposition of this matter, Item 6.3.2, was determined through the referral motion below. Recommendation: Moved by Councillor Lee Whereas Council approved amendments to the Fence By-law on March 7, 2022 to create a defined process for minor height exemptions and delegated authority to the Commissioner of Legal and Enforcement Services/Town Solicitor to approve minor exemption requests; and, Whereas the Commissioner has authority where the height exemption being sought is no more than a maximum 10% variance from the Fence By-law, the applicant provides the required information with their application, and the applicant pays an application fee as set out in the Town’s Fees and Charges By-law; and; Whereas the intent of delegating authority to the Commissioner was to remove Fence By-law exemption reque

That consideration of Item 6.3.3, Memorandum from F. Santaguida, Commissioner, Legal and Enforcement Services/Town Solicitor, dated September 3, 2024 regarding a Request of Exception from Fee By-law # 7220-17 - Driveway Encroachment for 89 Garden Street, be

That Report LS 13-24 be received for information; and, That the proposed amendments to the Town’s Noise By-law #6917-14 as appended to Report LS 13-24 as Attachment # 1 be brought forward to Council for consideration.

That Report CAO 17-24 be received for information; and, That Council endorse the delivery of a SNAP Pilot Project in the preferred neighbourhood of West Lynde, as outlined in Report CAO 17-24.

That Report CMS 10-24 be received for information; That the Town’s level of service be expanded to include the removal of failing/unsafe iron fences, masonry columns, and gateway features on Regional and private property, as identified as Option 2 in Staff Report CMS 10-24; That Council recommends that the Mayor consider including the one-time costs associated with Option 2 in Staff Report CMS 10-24 of approximately $579,000 in the 2025 budget and including ongoing operating budget funding of $106,000 per year in the 2025 operating budget through a property tax increase; and, That NUB Item GG-0022 “That Staff be directed to report to Council on the implementation of a gateway maintenance program, including additional resources required, to address the repair and rehabilitation of deteriorating gateway signage in subdivisions throughout the Town of Whitby” be removed from the New and Unfinished Business Listing. See following motions Recommendation: Moved by Councillor Shahid That Report CMS 10-24 be

That Report CMS 10-24 be received for information; That the Town’s current level of service as identified as Option 1 in Staff Report CMS 10-24 for the maintenance of fencing, gateway features, decorative fencing and columns be continued; and, That NUB Item GG-0022 “That Staff be directed to report to Council on the implementation of a gateway maintenance program, including additional resources required, to address the repair and rehabilitation of deteriorating gateway signage in subdivisions throughout the Town of Whitby” be removed from the New and Unfinished Business Listing.

That Council approve the revised Terms of Reference for the 55+ Recreation Advisory Committee (Attachment 1).

That Council approve the 2025 Council, Committee, and Public Meetings schedule appended as Attachment 1 to this Report.

That Council approves the standardization of emergency response equipment and fire apparatus, as outlined in Table 1 of Staff Report FES 04-24; for a period of five (5) years, ending September 30, 2029; and, That staff procure standardized equipment outlined in Table 1 of Staff Report FES 04-24 in accordance with the Procurement Policy, and staff be authorized to single source award contracts for items where there is only one authorized supplier/distributor for the Whitby geographical area.

That the meeting adjourn.

Whereas Council approved amendments to the Fence By-law on March 7, 2022 to create a defined process for minor height exemptions and delegated authority to the Commissioner of Legal and Enforcement Services/Town Solicitor to approve minor exemption requests; and, Whereas the Commissioner has authority where the height exemption being sought is no more than a maximum 10% variance from the Fence By-law, the applicant provides the required information with their application, and the applicant pays an application fee as set out in the Town’s Fees and Charges By-law; and; Whereas the intent of delegating authority to the Commissioner was to remove Fence By-law exemption requests from Council consideration given the difficulties with Council acting as an adjudicating body for licensing and standards matters; Now Therefore be it Resolved: That the Fence By-law exemption request be

That Report CMS 10-24 be

1. That Report CMS 10-24 be received for information; 2. That the Town’s level of service be expanded to include the removal of failing/unsafe iron fences, masonry columns, and gateway features on Regional and private property, as identified as Option 2 in Staff Report CMS 10-24; 3. That Council recommends that the Mayor consider including the one-time costs associated with Option 2 in Staff Report CMS 10-24 of approximately $579,000 in the 2025 budget and including ongoing operating budget funding of $106,000 per year in the 2025 operating budget through a property tax increase; and, 4. That NUB Item GG-0022 “That Staff be directed to report to Council on the implementation of a gateway maintenance program, including additional resources required, to address the repair and rehabilitation of deteriorating gateway signage in subdivisions throughout the Town of Whitby” be removed from the New and Unfinished Business Listing.