Special Council Meeting

Whereas Council approved Council Resolution #102-25 that established a November 24, 2025 4:30 p.m. deadline for motions to amend the 2026 Proposed Budget; Whereas Council had 17 days between November 7 when the Mayor issued the proposed budget and the November 24 deadline to review the budget and submit their proposed amendments; Whereas there are seven (7) motions received that did not meet the November 24, 2025 4:30 p.m. deadline; Now therefore, be it resolved: That the November 24, 2025 4:30 p.m. deadline be reconsidered to allow the seven (7) motions submitted on or before November 24, 2025, but not confirmed by the mover prior to the November 24th 4:30 p.m. deadline, to be considered at this meeting. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

That the Memorandum from F. Wong, Commissioner of Financial Services/Treasurer, dated November 27, 2025 regarding 2026 Proposed Budget Updates be received for information.

That Report FS 48-25 be received; That the full accrual accounting amounts identified in Report FS 48-25, based on the November 7 Mayor’s Proposed Budget, be approved and included as budget figures in the December 31, 2026 audited financial statements; and, That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for changes in the 2026 Budget as adopted by Council and for any technical adjustments.

Whereas the Mayor declared an interest in accordance with the Municipal Conflict of Interest Act and has excluded $923,194 of Salaries, Wages, and Benefits and $923,194 of property tax revenues related to the Community Services Administration Division from the Proposed 2026 Budget; Whereas staff within the Community Services Administration Division are required for the operation and maintenance of the existing levels of service of the Community Services Department, including the provision of recreational services, park construction and maintenance, garbage collection, winter maintenance of roads and sidewalks; Now therefore, be it resolved: That $923,194 of Salaries, Wages, and Benefits and $923,194 of property tax revenues be added to the Proposed 2026 Budget related to the Community Services Administration Division resulting in a net impact of $0.

Whereas Bill 56, the Building a More Competitive Economy Act, 2025, amends the Highway Traffic Act (HTA) to repeal the section HTA that authorizes the use of automated speed enforcement (ASE) systems; Whereas Bill 56 has now received Royal Assent; Whereas the Town of Whitby’s Proposed 2026 budget includes ASE-related expenditures in the capital forecast starting in 2027; Now therefore, be it resolved: That that the Proposed 2026 budget be amended to remove ASE-related expenditures from the capital forecast.

Whereas the Town of Whitby Mayor and Council Business Expense budget totals $121,869 in the 2026 Proposed Budget, comprised of the Mayor’s budget $16,653, four Ward Councillors at $13,914 each, and four Regional Councillors at $12,390 each; Now therefore, be it resolved: That the Business Expense Budget for Council be reduced by 50 per cent or $60,934 in the 2026 Proposed Budget, resulting in revised 2026 Business Expense budgets of: $8,326.50 for the Mayor; $6,957.00 for each Ward Councillor; $6195.00 for each Regional Councillor.

Whereas the Town of Whitby’s Corporate Training Budget for Council was $43,240 in the 2025 budget and was reduced by 50 per cent to $21,620 in the 2026 Proposed Budget; Now therefore, be it resolved: That the Corporate Training Budget for Council be further reduced by 50 per cent or $10,810 in the 2026 Proposed Budget.

Whereas the 2026 Proposed Budget includes a $346,000 budget reduction related to Fire Suppression overtime costs; Whereas Whitby Fire and Emergency Services has one of the highest overtime costs in Durham Region at $1,455,141 (or 18,551 hours) in 2024 and $1,384,220 (or 18,107 hours) in 2023; Whereas the Whitby Fire and Emergency Services Department is currently updating the Town’s Fire Master Plan; Whereas the Town’s Fire Master Plan must be reviewed and approved by the Fire Chief, the CAO and the Senior Leadership Team before a Council consideration in 2026; Now therefore, be it resolved: That in an effort to address the financial pressures caused by overtime costs in the Whitby Fire and Emergency Services Department, the Fire Master Plan update include recommendations on reducing overall Fire Suppression overtime costs for the Town based on best practices, Whitby’s fire suppression complement, geography, and mutual aid agreements from surrounding municipalities, while maintaining a focus on public safety; That operational changes to address Fire Suppression overtime costs, in advance of Council approval of the Town’s Fire Master Plan, be co-ordinated by the Fire Chief, in consultation with the Chief Administrative Officer and Head of Organizational Effectiveness; and, That the Fire Chief, jointly with the Head of Organizational Effectiveness and the Town Treasurer, be required to submit an Annual Fire Suppression Overtime Report to Council that includes: Detailed Cost Brea

Whereas the Town of Whitby’s Capital Forecast in the 2026 Proposed Budget includes a Civic Centre/Dryden Roundabout Capital Project (Project ID 40295801), in the amount of $863,250, to start in 2029; Now therefore, be it resolved: That the 2026 Proposed Budget be amended to advance the $863,250 Civic Centre/Dryden Roundabout Capital Project to 2026, funded $431,625 from Development Charges (Roads) Reserve Fund and $431,625 from the Growth Reserve. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 2 7 0

Whereas crossing guards are reimbursed up-to $75 per year for rain and winter boots; Now therefore, be it resolved: That the maximum reimbursement for crossing guard rain and winter boots be doubled, to $150 per year, and the Proposed 2026 Budget be increased by $5,850. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 5 4 0

Whereas the 2026 Proposed Budget includes a $187,260 reduction to the Whitby Public Library’s annual operating grant from the Town; Now therefore, be it resolved: That the 2026 Proposed Budget be increased by $187,260 with the additional property tax funding to be allocated to the Town’s operating grant for the Whitby Public Library thereby restoring the grant to be $6,525,196 annually.

That the main motion be amended so that the operative clause is numbered as Items 1 and 2 and reads as follows: That the 2026 Proposed Budget be increased on a one-time basis by $93,630 funded from the Whitby Public Library Reserve (held at the Town); and, That the Whitby Public Library Board be requested to use $93,630 of their own reserve fund for 2026. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 6 3 0

Whereas the 2026 Proposed Budget includes a $187,260 reduction to the Whitby Public Library’s annual operating grant from the Town; Now therefore, be it resolved: That the 2026 Proposed Budget be increased on a one-time basis by $93,630 funded from the Whitby Public Library Reserve (held at the Town); and, That the Whitby Public Library Board be requested to use $93,630 of their own reserve fund for 2026. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 9 0 0

Whereas not all Whitby Public Library branches are open 7 days a week; Whereas the Town of Whitby provides the Whitby Public Library an annual operating grant and the allocation of resources is determined by the Whitby Public Library Board; Now therefore, be it resolved: That the 2026 Proposed Budget be increased by $150,473 with the additional property tax funding to be allocated to the Town’s operating grant for the Whitby Public Library; and, That the Whitby Public Library Board be requested to allocate this additional funding to allow all library branches to be open 7 days a week, except statutory holidays, in 2026. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

Whereas a zero per cent increase or a decrease to the Town’s annual operating grant for the Whitby Public Library does not account for higher costs related to inflationary and contractual budget pressures; Now therefore, be it resolved: That the 2026 Proposed Budget be increased by $139,000 with the additional property tax funding to be allocated to the Town’s operating grant for the Whitby Public Library to offset inflationary and contractual budget pressures. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

That the motion on the question be called.

Whereas the 2026 Proposed Budget includes a $16,594 reduction to the Station Gallery’s annual operating grant from the Town; Now therefore, be it resolved: That the 2026 Proposed Budget be increased by $16,594 with the additional property tax funding to be allocated to the Town’s operating grant for Station Gallery thereby restoring the grant to be $572,223 annually. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

Whereas a zero per cent increase or a decrease to the Town’s annual operating grant for the Station Gallery does not account for higher costs related to inflationary and cost of living budget pressures; Now therefore, be it resolved: That the 2026 Proposed Budget be increased by $17,167 with the additional property tax funding to be allocated to the Town’s 2026 operating grant for the Station Gallery. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

Whereas crossing guards are reimbursed up-to $75 per year for rain and winter boots; Now therefore, be it resolved: That the maximum reimbursement for crossing guard rain and winter boots be doubled, to $150 per year, and the Proposed 2026 Budget be increased by $5,850. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 5 4 0

That the main motion be amended so that the operative clause is numbered as Items 1 and 2 and reads as follows: 1. That the 2026 Proposed Budget be increased on a one-time basis by $93,630 funded from the Whitby Public Library Reserve (held at the Town); and, 2. That the Whitby Public Library Board be requested to use $93,630 of their own reserve fund for 2026. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 6 3 0

Whereas the 2026 Proposed Budget includes a $187,260 reduction to the Whitby Public Library’s annual operating grant from the Town; Now therefore, be it resolved: 1. That the 2026 Proposed Budget be increased on a one-time basis by $93,630 funded from the Whitby Public Library Reserve (held at the Town); and, 2. That the Whitby Public Library Board be requested to use $93,630 of their own reserve fund for 2026. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 9 0 0

Whereas not all Whitby Public Library branches are open 7 days a week; Whereas the Town of Whitby provides the Whitby Public Library an annual operating grant and the allocation of resources is determined by the Whitby Public Library Board; Now therefore, be it resolved: 1. That the 2026 Proposed Budget be increased by $150,473 with the additional property tax funding to be allocated to the Town’s operating grant for the Whitby Public Library; and, 2. That the Whitby Public Library Board be requested to allocate this additional funding to allow all library branches to be open 7 days a week, except statutory holidays, in 2026. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 3 6 0