Regular Council Meeting

That the Regular Council Minutes of October 6, 2025, and the Special Council Minutes of October 6, 2025 be approved.

That the rules of procedure be suspended to hear delegations related to crossing guards at the intersection of Dryden Boulevard at Brookwood Boulevard and Civic Centre Drive and related to the posted speed limit on Dryden Boulevard between Brock Street North and Garden Street. Voters For Against Conflict Councillor Leahy X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 1 0

That the proclamation for Kawasaki Disease Awareness Day be endorsed.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2016-04 for an additional 3 years, to January 31, 2029.

That Council approve an Amendment to Zoning By-law 1784 (File Number: Z-04-25) for the removal of the Holding (H) Symbol, as outlined in Planning Report PDP 55-25; and, That a By-law to amend Zoning By-law 1784 be brought forward for Consideration by Council.

That Council approve the proposed amendments to the Traffic By-law (8059-24) to incorporate the proposed changes to Schedule “A” and Schedule “B”, as identified in Attachment 1 to Report PDE 10-25, save and except that: the changes to Water Street be

Whereas Housing, Infrastructure and Communities Canada has released its housing design catalogue helping Canada build smarter homes; and, Whereas the Housing Design Catalogue provides tools to increase housing options within existing neighbourhoods through gentle density; and, Whereas communities across Canada are looking for new and innovative ways to bring housing to all Canadians; and, Whereas the Government of Canada is drawing inspiration from the Canada Mortgage and Housing Corporation’s post-war housing design catalogue, first developed between the 1940s and 1970s. The modern catalogue draws on lessons from our history and applies them to the housing challenges of today; and, Whereas the catalogue offers 7 models for Ontario housing projects including varieties of Accessory Dwelling Units, Fourplexes, Sixplexes, and Stacked Townhouses; and, Whereas the designs prioritize energy efficiency, accessibility, and livability, and they have been developed by local architects and engineers to comply with regional building codes; and, Whereas the Housing Design Catalogue helps municipalities, builders and homeowners build more homes faster, and is ideal for encouraging gentle density and infill development; and, Whereas the Town of Whitby Planning and Development Department is already implementing similar planning policies under the Provincial Planning Act; and, Whereas streamlining new housing will allow the Town of Whitby to build faster. Now therefore it be resolved: That St

That Report CMS 12-25 be received for information; and, That the proposed amendments to the Town’s Waste Collection By-law #7812-21, appended to this Report as Attachment # 1, be brought forward to Council for approval.

That Council approve the proposed amendments to the Municipal Property and Facility Naming Policy, MS 250 Attachment 2 of report CMS 13-25; and, That GG-0007, which directed staff to review the Municipal Property and Facility Naming Policy and recommend revisions, be removed from the New and Unfinished Business List.

That report FS 04 -2 5 regarding 202 4 Year End Operating Variances and Reserve Funds be received ; and, That the 2024 year - end surplus of $3.2 million be transferred to the Town’s Contingency Reserve.

That the Mayor and Clerk be authorized to enter into a five (5)-year lease agreement with Bell Mobility Inc, with a retroactive commencement date of March 1, 2025. for the lease of property for a telecommunications tower at the land municipally known as 57 Winchester Road East as outlined in Staff Report FS 31-25; That the Mayor and Clerk be authorized to enter into a five (5)-year lease agreement with Bell Mobility Inc., with a commencement date of August 1, 2026 to extend the lease of property for a telecommunications tower at the land municipally known as 333 McKinney Drive as outlined in Staff Report FS 31-25; and, That the Commissioner, Financial Services/Treasurer be authorized to negotiate and execute future renewals of telecommunication tower Lease Agreements provided that the renewal is based upon the similar general terms and conditions as the original telecommunication tower leases and subject to the satisfaction of the Commissioner, Legal and Enforcement Services/Town Solicitor.

That the Mayor and Clerk be authorized to enter into a five (5) lease agreement, starting September 1, 2025, with Okanagan Hockey Group Inc. for the lease of the small boardroom at in the upper mezzanine (12 months of the year) and Suite A on Pad 1 (8 months of the year) of the Iroquois Park Sports Centre as outlined in Staff Report FS 45-25.

That Report FS 44-25, Procurement Reporting - Quarter 3, 2025 be received for information.

Whereas the Great Lakes and St. Lawrence Cities Initiative is advocating for the establishment of a Great Lakes Resilient Infrastructure Fund (GLRIF) in partnership with the Government of Ontario to assist municipalities across the Great Lakes and St. Lawrence River Basin in adapting to the growing impacts of extreme weather and improving the health of the watershed; and, Whereas communities throughout the basin, including the Town of Whitby, are experiencing increased urban and coastal flooding, shoreline erosion, and infrastructure strain due to more frequent and severe weather events; and, Whereas the proposed GLRIF represents a timely and necessary response to address gaps in existing infrastructure funding programs, particularly for municipalities with populations under 200,000, by supporting innovative and cost-effective approaches to enhance stormwater and wastewater system resilience; and, Whereas in the Town of Whitby, we are advancing key actions of our Climate Emergency Response Plan, which includes initiatives to address riverine and coastal flooding; and, Whereas one major action within this plan is the construction of a flood berm between Highway 401 and adjacent residential properties to mitigate flooding risks in the Michael Boulevard and Flemington Court area, a project that requires substantial capital investment; and, Whereas the GLRIF would be instrumental in helping the Town implement this project and demonstrate leadership in sustainable, climate-resilie

That a motion to introduce a matter regarding Advocacy for Provincial and Federal Funding to Support Capital Improvements for Royal Canadian Legion Branches be allowed due to its urgent nature. Voters For Against Conflict Councillor Leahy X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 8 0 0

Whereas Royal Canadian Legion Branches are organized as not-for-profit corporations, meaning that they are unable to issue tax receipts for donations through their fundraising efforts; and, Whereas there are 388 Legion Branches located in southern Ontario, many of which require significant capital investment to their facilities to continue to provide valuable community programming and social opportunities for their membership; and, Whereas Legion Branches are struggling to raise the necessary funds to undertake the capital investments needed to maintain their facilities, thereby jeopardizing their ability to continue to operate; and, Whereas Royal Canadian Legion Branch 112 Whitby requires a $15,000 repair to the roof of their facility which is not eligible for insurance coverage. Now therefore, be it resolved: That the Council of the Town of Whitby requests that the Provincial and Federal levels of government partner together to create a capital grant program for Royal Canadian Legion Branches to allow these valuable community institutions to complete urgent capital repairs to their facilities; and, That a copy of this motion be sent to the Right Honourable Mark Carney, Prime Minister of Canada; the Honourable Doug Ford, Premier of Ontario; the Honourable Peter Bethlenfalvy, Minister of Finance (Ontario); the Honourable Francois-Phillippe Champagne, Minister of Finance and National Revenue; the Honourable Jill McKnight, Minister of Veterans Affairs; the Association of Munici

That Report FS 16-25 be received for information; That the Corporation of the Town of Whitby’s Audited Consolidated Financial Statements for the year ended December 31, 2024, Attachment 2 to Report FS 16-25, be approved; and, That Deloitte LLP be engaged to perform the audit of the Town of Whitby’s financial statements for the year ending December 31, 2025.

That a motion to introduce a matter pertaining to Crossing Guard Hiring Bonuses be allowed due to its urgent nature.

That Council for the Town of Whitby direct staff to allocate the unspent salary line item for crossing guards in the 2025 budget to create a hiring bonus in order to incentivize applications for the remaining crossing guard vacancies; and, That staff determine the appropriate amount given current market conditions. Note: The disposition of this matter was determined through the referral motion below. Resolution # 212-25 Moved by Councillor Yamada Seconded by Councillor Leahy That the motion regarding Crossing Guard Hiring Bonuses be

That a motion to introduce a matter pertaining to Crossing Guard Retention Bonuses be allowed due to its urgent nature. Voters For Against Conflict Councillor Leahy X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 5 0

That leave be granted to introduce By-laws # 8236-25 to # 8239-25 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law # 8240-25 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That By-law # 8240-25 be amended by reducing the maximum rate of speed on Dryden Boulevard between Brock Street North and Garden Street from 50 km/h to 40 km/h.

That leave be granted to introduce By-law # 8240-25, as amended, and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on November 10, 2025 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That the rules of procedure be suspended to hear delegations related to crossing guards at the intersection of Dryden Boulevard at Brookwood Boulevard and Civic Centre Drive and related to the posted speed limit on Dryden Boulevard between Brock Street North and Garden Street. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 7 1 0

1. That Council approve the proposed amendments to the Traffic By- law (8059-24) to incorporate the proposed changes to Schedule “A” and Schedule “B”, as identified in Attachment 1 to Report PDE 10- 25, save and except that: o the changes to Water Street be

That a motion to introduce a matter regarding Advocacy for Provincial and Federal Funding to Support Capital Improvements for Royal Canadian Legion Branches be allowed due to its urgent nature. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 8 0 0

That the motion regarding Crossing Guard Hiring Bonuses be

That a motion to introduce a matter pertaining to Crossing Guard Retention Bonuses be allowed due to its urgent nature. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 3 5 0