Committee of the Whole

That the rules of procedure be suspended to hear delegations from Jessica Street, Resident, regarding Items 6.5.2 and 6.5.3, Supporting a Healthy and Inclusive Democratic Environment, and Item 6.5.4, Establishing a Defined Process in the Procedure By-law for Notices of Motion that are Substantially Similar in Content. Voters For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 5 4 0

That Council authorize staff to issue a Notice of Intention to Designate the property identified as the Graydon Goodfellow House, located at 618 Athol Street as being of Cultural Heritage Value and Interest, in accordance with the Ontario Heritage Act and the Town’s Notification Policy; That Council pass a by-law designating the property under Part IV, Section 29 of the Ontario Heritage Act if no objection to the Intention to Designate is received during the 30-day objection period; and, That if no appeals of the Designation By-law are received during the 30-day appeal period, that a commemorative plaque be installed in a form and location to the satisfaction of the Commissioner of Planning and Development or designate.

That Council authorize staff to issue Notices of Intention to Designate to each of the properties located at 725 Columbus Road West, 740 Columbus Road West and 835 Columbus Road West, in accordance with the Ontario Heritage Act and the Town’s Notification Policy; That Council pass by-laws designating each of the properties under Part IV, Section 29 of the Ontario Heritage Act if no objection(s) to any Notice of Intention to Designate is received within the 30-day objection period; That if no appeals of the Designation By-laws are received during the 30-day appeal period, that a commemorative plaque be installed at each of the properties, in a form and location to the satisfaction of the Commissioner of Planning and Development or designate; That Council mutually agree to the owner’s request for an extension of the 90-day deadline under the Ontario Heritage Act, for passing the Part IV Heritage Designation By-laws; and That the extension outlined in Recommendation 4 be in effect until May 31, 2026.

That Council adopt the Street Naming Policy appended to Report PDP 48-25 as Attachment #1.

That Council approve an amendment to Zoning By-law No.1784 (File: Z-14-25) as set out in Planning Report PDP 49-25; That a By-law to amend Zoning By-law No.1784 be brought forward for consideration by Council; and, That upon the amending Zoning By-law becoming final and binding, the letter of credit in the amount of $25,000 be returned to the applicant.

That Staff be directed to send a letter to the Premier of Ontario and the Minister of Transportation, copied to the Region of Durham and Ontario Big City Mayors, prior to the Provincial legislature reconvening on October 20, 2025, that highlights the effectiveness of Automated Speed Enforcement (ASE) in Whitby and provides the following information and data: a copy of the Town’s draft Traffic Calming Policy and information about how ASEs are identified in the policy as one tool that is available as part of a suite of traffic calming measures; the use of ASEs in the community, noting that they are currently deployed only on Regional roads and in limited numbers; community support for ASEs along with other traffic calming measures; and, the effectiveness of ASEs in community safety zones and school zones including data demonstrating the effectiveness of ASEs versus other traffic calming measures such as digital speed boards.

That Council endorse the expansion of the Durham Greener Homes Program to include the weather ready assessment services and the direct municipality-to-homeowner loan financing program and that the Town provide a letter of support for the Region’s application for FCM funding.

That Report FS 03-25 regarding 2024 Remuneration and Expenses for Members of Council and Council Appointees to Boards be received for information.

That Council approve the Use of Council Chambers Policy appended to this Report as Attachment 1.

That the Mayor be requested to phase-out Elexicon dividend revenue from the Town’s operating budget over three years as outlined in Staff Report FS 28-25 and as follows: remove $2,009,643 of Elexicon dividend revenue from the 2026 budget; include a $1,339,762 draw from the Contingency Reserve Fund in the 2026 budget; reduce the draw from the Contingency Reserve Fund to $669,881 in the 2027 budget; and, remove the $669,881 draw from the Contingency Reserve in the 2028 budget; That the Mayor be requested to phase-out Elexicon promissory note interest revenue from the operating budget over three years as outlined in Staff Report FS 28-25 and as follows: remove $1,170,357 of Elexicon interest revenue from the 2026 budget; include a $780,238 draw from the Contingency Reserve Fund in the 2026 budget; reduce the draw from the Contingency Reserve Fund to $390,119 in the 2027 budget; and remove the $390,119 draw from the Contingency Reserve Fund from the 2028 budget; That future Elexicon dividend revenues be allocated to the Long-Term Financing Reserve (also known as the One-Time Reserve) to be used for capital or other one-time projects/expenditures. Voters For Against Conflict Mayor Roy X Councillor Yamada X Councillor Shahid X Councillor Mulcahy X Councillor Lundquist X Councillor Lee X Councillor Leahy X Councillor Cardwell X Councillor Bozinovski X Results 6 3 0

That Report CAO 18-25 be received for information; That the Mayor and Clerk be authorized to sign the new 9-1-1 System Agreement as described in the Memorandum of Elaine Baxter-Trahair, CAO dated August 28, 2025; and, That a copy of this motion be sent to the Region of Durham and other signatories to the 9-1-1 System Agreement.

Whereas municipal councils regularly consider motions that may have financial implications which could contribute to an increase in the annual tax levy; and, Whereas residents have expressed growing concern about rising property taxes and the need for greater transparency and accountability in how fiscal decisions are made throughout the year; and, Whereas improved tracking of motions that impact the Town's tax-supported budget would provide more informed decision-making and better alignment with the Town’s financial priorities; Now therefore, be it resolved: That all future motions brought forward to Council or Committee include, where applicable, a projected property tax impact that has been reviewed by Finance staff prior to debate; That staff be directed to track and report on all Council-approved motions throughout the year that requests the Mayor to consider a net increase to the tax levy at budget time; and That Finance staff be directed to include a summary of cumulative financial impacts from such motions as part of the annual budget process, to ensure full visibility of year-round Council decisions influencing the tax rate. Voters For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 9 0 0

Whereas democracy is healthy when everyone is able to participate fully, safely, and without discrimination, contributing to the well-being of their community; and, Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and, Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats, intimidation, and harassment, which undermine not only personal safety but also public confidence in democratic institutions; and, Whereas social media platforms have amplified both legitimate criticism and, at times, abusive or threatening conduct, with disproportionate effects on women, racialized candidates, Indigenous peoples, LGBTQ+ persons, and persons with disabilities, discouraging them from seeking office; and, Whereas freedom of expression is a cornerstone of democracy and must be safeguarded alongside efforts to combat unlawful harassment, discrimination, and violence; and, Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientations, ages, and abilities are heard and represented around municipal council tables; and, Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and, Wherea

That the last bullet in Item 1 of the main motion be amended by adding the words “and legally grounded” prior to the words “standards of conduct”.

That the Clerk be directed to prepare and bring forward an amendment to the Procedure By-law to establish a defined process for managing notices of motion that are substantially similar in content, and to confer authority upon the Mayor or Chair to rule on the admissibility of such duplicative motions. Note: The disposition of this matter was determined through the referral motion below. Recommendation: Moved by Councillor Lee That the matter be

That the meeting adjourn.

1. That the Mayor be requested to phase-out Elexicon dividend revenue from the Town’s operating budget over three years as outlined in Staff Report FS 28-25 and as follows: a. remove $2,009,643 of Elexicon dividend revenue from the 2026 budget; b. include a $1,339,762 draw from the Contingency Reserve Fund in the 2026 budget; c. reduce the draw from the Contingency Reserve Fund to $669,881 in the 2027 budget; and, d. remove the $669,881 draw from the Contingency Reserve in the 2028 budget; 2. That the Mayor be requested to phase-out Elexicon promissory note interest revenue from the operating budget over three years as outlined in Staff Report FS 28-25 and as follows: a. remove $1,170,357 of Elexicon interest revenue from the 2026 budget; b. include a $780,238 draw from the Contingency Reserve Fund in the 2026 budget; c. reduce the draw from the Contingency Reserve Fund to $390,119 in the 2027 budget; and d. remove the $390,119 draw from the Contingency Reserve Fund from the 2028 budget; 3. That future Elexicon dividend revenues be allocated to the Long-Term Financing Reserve (also known as the One-Time Reserve) to be used for capital or other one-time projects/expenditures. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 6 3 0

Whereas democracy is healthy when everyone is able to participate fully, safely, and without discrimination, contributing to the well- being of their community; and, Whereas we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and, Whereas Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats, intimidation, and harassment, which undermine not only personal safety but also public confidence in democratic institutions; and, Whereas social media platforms have amplified both legitimate criticism and, at times, abusive or threatening conduct, with disproportionate effects on women, racialized candidates, Indigenous peoples, LGBTQ+ persons, and persons with disabilities, discouraging them from seeking office; and, Whereas freedom of expression is a cornerstone of democracy and must be safeguarded alongside efforts to combat unlawful harassment, discrimination, and violence; and, Whereas better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientations, ages, and abilities are heard and represented around municipal council tables; and, Whereas the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and, Where