Special Council Meeting

That Report FS 04-23 of the Commissioner of Financial Services/ Treasurer be received as information; That the full accrual accounting items identified in Report FS 04-23 be approved and included as budget figures in the December 31, 2023 audited financial statements; That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for any technical adjustments or amendments to the Town’s budget approved by Council.

That the 2023 Operating Budget be approved at a net Town tax levy increase of $6,688,604 (to a total tax levy of $119,029,390 inclusive of estimated assessment growth) representing a 6% average residential increase to the Town levy or estimated 2% increase to the overall Whitby residential tax bill; That the Town’s 2023 operating budget, in the gross expense budget amount of $165,166,559 inclusive of the recommended Operating Budget Decision Items as shown in Attachment 4 be approved and funded from the sources identified in Table 2 of report FS 06-23; That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 06-23 be approved; That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report FS 06-23; That the 2023 Capital Budget, in the gross capital budget amount of $184,319,715, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 06-23; That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 06-23, be received; That the $90,103,750 of proposed 2023 capital projects outlined in Table 1 of Report FS 06-23 be funded from debentures to be issued through the Region of Durham, following substantial completion of each project; That in accordance with s.s. 5

That the main motion be amended by including Item 14 as follows: 14. That Items 1 to 13 above have been revised based on the following amendments: a) That the following Decision Items and amounts, totaling $259,655, be removed from the Proposed 2023 Budget: Decision Item #2, for a Customer Service Analyst position, in the amount of $54,530; Decision Item #4, for a Community Engagement Specialist, in the amount of $54,464; Decision Item #11, for a Compliance and Service Level Coordinator, in the amount of $66,500; Decision Item #25, for a Community IDEA Specialist, in the amount of $84,161; b) That the following projects associated with removal of positions from the Proposed 2023 Budget be

That the amending motion above be amended by striking decision Item #11, for a Compliance and Service Level Coordinator, in the amount of $66,500 (so that it be added back into the 2023 Budget).

That Items 1 to 13 above have been revised based on the following amendments: a) That the following Decision Items and amounts, totaling $259,655, be removed from the Proposed 2023 Budget: Decision Item #2, for a Customer Service Analyst position, in the amount of $54,530; Decision Item #4, for a Community Engagement Specialist, in the amount of $54,464; Decision Item #25, for a Community IDEA Specialist, in the amount of $84,161; b) That the following projects associated with removal of positions from the Proposed 2023 Budget be

That Item 14 of the main motion be amended to include the following: That Decision Item #47, in the amount of $150,000, for a the development of a Traffic Calming Action Plan be added to the 2023 budget and that the base property tax funding, of $150,000, be utilized as additional funding for the Town’s annual capital program to implement traffic calming initiatives in 2024 and future years;

That Item 14 of the main motion be amended to include the following: That $45,000 be included in the 2023 budget to reflect a $5,000 increase in the annual expense budget for each member of Council;

That Item 14 of the main motion be amended to include the following: That a new tax-funded capital project for a shade structure at Ocean Pearl Park be included in the 2023 capital budget in the amount of $170,000.

That Item 14 of the main motion be amended to include the following: That the service level reductions related to Decision Item #38, totaling a budget reduction of $23,380, be included in the 2023 budget;

That Item 14 of the main motion be amended to include the following: That Decision Item #39 to expand the new Town service of Free Menstrual Products to the Civic Recreation Complex and Iroquois Park Sports Complex, in the amount of $5,450 be included in the 2023 budget;

That Item 14 of the main motion be amended to include the following: That capital project 35226411 for Pedestrian Crossovers be increased by $70,000 (from $316,525, to a total amount of $386,525) to include a pedestrian crossover at the intersection of Dryden Boulevard and Steele Valley Court/Bakerville Street; and, That the incremental property tax funding, of $70,000, be utilized as additional funding for the Town’s annual capital program to implement pedestrian crossover initiatives in 2024 and future years.

That Item 14 of the main motion be amended to include the following: That the 2023 Library Board Grant, funded from property taxes, included in the proposed 2023 budget be reduced by $104,420.

That Item 14 of the main motion be amended to include the following: That Decision Item #49 – “Zero Carbon Whitby One-Time Funding Request”, in the amount of $757,568, be added to the 2023 Budget funded $721,080 from the Zero Carbon Revolving Fund and $36,488 from the Asset Management Reserve Fund; That Sustainability Staff, in consultation with the Treasurer, be authorized to prioritize and substitute projects within the total funding envelope of $757,568 based on zero carbon priorities and the results of grant applications; That substitution projects maintain the commitment of a minimum reduction of 165,373 kgCO2e per year; That despite Policy F 460, the Zero Carbon Revolving Fund may have a negative balance of $721,080 to fund Decision Item #49; and That despite the Disposition of Operating Surplus Policy, Policy F 010, the Town’s operating budget surplus for 2022 and future years, if required, be used to replenish the Zero Carbon Revolving fund up-to $721,080.

That Item 14 of the main motion be amended to include the following: That a new capital project for Cullen Central Park Pickleball Court Acrylic Floor Surfacing and Windscreens be included in the 2023 Budget in the amount of $45,000 funded from the Long-Term Financing Reserve.

That Item 14 of the main motion be amended to include the following: That an additional $220,000 be drawn from the Contingency Reserve to offset 2023 budget pressures; and, That the $220,000 be included in the 2024 budget as a budget pressure.

That Item 14 of the main motion be amended to strike Decision Item #2, for a Customer Service Analyst position, in the amount of $54,530 (so that it be added back into the 2023 Budget).

That the 2023 Operating Budget be approved at a net Town tax levy increase of $6,495,518 (to a total tax levy of $118,836,304 inclusive of estimated assessment growth) representing a 5.8% average residential increase to the Town levy or estimated 2% increase to the overall Whitby residential tax bill; That the Town’s 2023 operating budget, in the gross expense budget amount of $165,105,004 inclusive of the recommended Operating Budget Decision Items as shown in Attachment 4 be approved and funded from the sources identified in Table 2 (as amended by Recommendation 14) of report FS 06-23; That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 06-23 be approved; That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report FS 06-23; That the 2023 Capital Budget, in the gross capital budget amount of $185,342,283, identified in Attachment 5 (as amended by Recommendation 14), be approved and funded from the sources identified in Table 3 (as amended by Recommendation 14) of report FS 06-23; That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 06-23, be received; That the $90,103,750 of proposed 2023 capital projects outlined in Table 1 of Report FS 06-23 be funded from debentures to be issued throug

That the budget items related to the Operational Services salaries and benefits be approved.

That Decision Item #29, for Communications proposed efficiencies with service level changes, be approved.

That leave be granted to introduce By-law # 7963-23, as amended, and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

1. That the 2023 Operating Budget be approved at a net Town tax levy increase of $6,688,604 (to a total tax levy of $119,029,390 inclusive of estimated assessment growth) representing a 6% average residential increase to the Town levy or estimated 2% increase to the overall Whitby residential tax bill; 2. That the Town’s 2023 operating budget, in the gross expense budget amount of $165,166,559 inclusive of the recommended Operating Budget Decision Items as shown in Attachment 4 be approved and funded from the sources identified in Table 2 of report FS 06-23; 3. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 06-23 be approved; 4. That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report FS 06-23; 5. That the 2023 Capital Budget, in the gross capital budget amount of $184,319,715, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 06-23; 6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 06-23, be received; 7. That the $90,103,750 of proposed 2023 capital projects outlined in Table 1 of Report FS 06-23 be funded from debentures to be issued through the Region of Durham, following substantial completion of each project; 8. That i

That the main motion be amended by including Item 14 as follows: 14. That Items 1 to 13 above have been revised based on the following amendments: a) That the following Decision Items and amounts, totaling $259,655, be removed from the Proposed 2023 Budget: o Decision Item #2, for a Customer Service Analyst position, in the amount of $54,530; o Decision Item #4, for a Community Engagement Specialist, in the amount of $54,464; o Decision Item #11, for a Compliance and Service Level Coordinator, in the amount of $66,500; o Decision Item #25, for a Community IDEA Specialist, in the amount of $84,161; b) That the following projects associated with removal of positions from the Proposed 2023 Budget be

14. That Items 1 to 13 above have been revised based on the following amendments: a) That the following Decision Items and amounts, totaling $259,655, be removed from the Proposed 2023 Budget: o Decision Item #2, for a Customer Service Analyst position, in the amount of $54,530; o Decision Item #4, for a Community Engagement Specialist, in the amount of $54,464; o Decision Item #25, for a Community IDEA Specialist, in the amount of $84,161; b) That the following projects associated with removal of positions from the Proposed 2023 Budget be

1. That the 2023 Operating Budget be approved at a net Town tax levy increase of $6,495,518 (to a total tax levy of $118,836,304 inclusive of estimated assessment growth) representing a 5.8% average residential increase to the Town levy or estimated 2% increase to the overall Whitby residential tax bill; 2. That the Town’s 2023 operating budget, in the gross expense budget amount of $165,105,004 inclusive of the recommended Operating Budget Decision Items as shown in Attachment 4 be approved and funded from the sources identified in Table 2 (as amended by Recommendation 14) of report FS 06-23; 3. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 06-23 be approved; 4. That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report FS 06-23; 5. That the 2023 Capital Budget, in the gross capital budget amount of $185,342,283, identified in Attachment 5 (as amended by Recommendation 14), be approved and funded from the sources identified in Table 3 (as amended by Recommendation 14) of report FS 06-23; 6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 06-23, be received; 7. That the $90,103,750 of proposed 2023 capital projects outlined in Table 1 of Report FS 06-23 be funded from debenture