Regular Council Meeting

That the Regular Council Minutes of September 26, 2022, and the Special Council Minutes of September 26, November 18, November 24, and December 1, 2022 be approved.

That the proclamations for Durham Region Hospice Awareness Day and World Behaviour Analysis Day be endorsed.

That Correspondence # 2022-654 received by C. Harris, Town Clerk from C. Jones, Director of Planning and Regulation, Central Lake Ontario Conservation Authority, dated November 24, 2022 regarding Central Lake Ontario Conservation Authority Resolution regarding Provincial Consultation on Replacing Provincial Policy Statement and Growth Plan, Environmental Registry of Ontario Notice Number 019-6177, CLOCA File # PGDP27 be received for information; and, That Council endorse the Central Lake Ontario Conservation Authority Board of Director’s Resolution #65 and the commentary in CLOCA Staff Report #5804-22.

That Council approve an amendment to Zoning By-law # 2585, (File No. Z-10-22), as outlined in Planning Report PDP 59-22; That a by-law to amend Zoning By-law # 2585 be brought forward for consideration by Council; and, That the proponent enter into a Letter of Undertaking with the Town and be responsible for the related fee.

That Council approve an amendment to Zoning By-law # 1784, as outlined in Attachment #4.

That Council approve an Amendment to Zoning By-law # 1784, (File Number: Z-12-22) for the removal of the Holding (H) symbol, as outlined in Report No. PDP 62-22; and, That a by-law to amend Zoning By-law # 1784 be brought forward for Council’s consideration.

That Council approve an amendment to Zoning By-law # 1784, (File No. Z-03-22), as outlined in Planning Report PDP 63-22; That a By-law to amend Zoning By-law # 1784 be brought forward for consideration by Council; and, That the proponent enter into a Site Plan Agreement and be responsible for its preparation and registration.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2016-04 for an additional 3 years, to January 31, 2026.

That the Active Transportation and Safe Roads Advisory Committee's Annual Report be received for information.

That Council endorse the proposed 2-Stage Pre-consultation process regarding mandatory pre-consultation for development applications, and associated Pre-consultation fee increase, as outlined in Report PDP 66-22; That staff be directed to bring forward an amendment to the Fees and Charges By-law (By-law # 7220-17) to include a revised Pre-Consultation Fee, as outlined in Report PDP 66-22; and, That staff report back to Council following completion of the Development Application Approval Process and Fee Review study regarding any further proposed process and fee changes required to adequately address the impacts of Bill 109.

That Community Services Department Report CMS 09-22 be received as information; and, That the annual ongoing costs of $3,164.70 associated with implementing the new service level program for Menstrual Products as outlined in the report be brought forward as a decision item for Council’s consideration in the 2023 budget.

That the Community Service Department Report CMS 10-22 be received as information; That the annual ongoing incremental costs of $47,453 associated with implementing the new service of Outdoor Natural Ice Rinks as outlined in Report CMS 10-22 be brought forward as a decision item for Council’s consideration in the 2023 budget; That the Outdoor Natural Ice Rink pilot program be extended to March 2023 with funding from the Long-Term Finance Reserve, if required; That Staff be directed to report back as part of the budget process on the opportunity to expand the outdoor recreational ice-skating pilot project to include an East Ward location, preferably at Willow Park; and, That the report on an East Ward location include any budgetary costs, additional staff resources, and project timelines.

That the Town proceed with an award for the modernization of Parking Services to the highest ranking proposal as submitted by Groupe Techna Inc. for a total contract amount of $308,330.28, including HST, over five years funded from the capital projects outlined in Table 1 for year one (1) costs and from the Parking division operating budget accounts outlined in Report FS 65-22 for on-going maintenance costs in years two (2) to five (5); That a budget pressure, in the amount of $16,587, for incremental on-going maintenance costs related to this award for year two (2) be included in the 2024 Operating Budget to be funded from parking revenues; and, That the Mayor and Clerk be authorized to execute the contract documents.

That a by-law be brought forward to allow for the Interim Tax Billing for the 2023 taxation year as outlined in this report FS 61-22.

That a by-law be brought forward to authorize external temporary borrowing of up to $59,638,000 from January 1, 2023 to September 30, 2023, and up to $29,819,000 between October 1, 2023 and December 31, 2023, if required for cash flow purposes.

That Report FS 63-22 be received as information.

That Report FOS 03-22, Debrief Report – Winter Snowstorm 2022 Follow-up from Operational Services, be received as information.

That Report CAO 27-22 be received for information; That Council endorse the Concierge Program Process as presented in Report CAO 27-22; and, That Staff implement the Concierge Program outlined in Report CAO 27-22 in 2023 subject to Council approval of a second permanent Economic Development Officer position in the 2023 budget.

That the Office of the Town Clerk Report, CLK 06-22 be received; and, 2. That the Mayor be appointed for the full Term of Council and Regional Councillors be appointed on a rotating basis to the Central Lake Ontario Conservation Authority (CLOCA) Board of Directors as follows: Term CLOCA Appointments January 1, 20 23 to December 31, 20 23 Mayor Roy Councillor Leahy Councillor Yamada Councillor Mulcahy January 1, 202 4 to December 31, 202 4 Mayor Roy Counci l lor Mulcahy Councillor Leahy Councillor Shahid January 1, 202 5 to December 31, 202 5 Mayor Roy Councillor Mulcahy Councillor Shahid Councillor Yamada January 1, 202 6 – November 14 , 202 6 Mayor Roy Counci l lor Leahy Councillor Shahid Councillor Yamada 3. That a copy of this report and resolution be forwarded to the Regional Clerk for submission to Durham Regional Council for its consideration.

That leave be granted to introduce By-laws # 7941-22 to # 7950-22 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on December 12, 2022 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

1. That the Office of the Town Clerk Report, CLK 06-22 be received; and, 2. That the Mayor be appointed for the full Term of Council and Regional Councillors be appointed on a rotating basis to the Central Lake Ontario Conservation Authority (CLOCA) Board of Directors as follows: Term CLOCA Appointments January 1, 2023 to Mayor RoyCouncillor LeahyCouncillor December 31, 2023 YamadaCouncillor Mulcahy January 1, 2024 to Mayor RoyCouncillor MulcahyCouncillor December 31, 2024 LeahyCouncillor Shahid January 1, 2025 to Mayor RoyCouncillor MulcahyCouncillor December 31, 2025 ShahidCouncillor Yamada January 1, 2026 – Mayor RoyCouncillor LeahyCouncillor November 14, 2026 ShahidCouncillor Yamada 3. That a copy of this report and resolution be forwarded to the Regional Clerk for submission to Durham Regional Council for its consideration.