Committee of the Whole

That a new 2025 capital project, in the amount of $40,000,000 be approved for Columbus Road Widening Phase 1 (Country Lane to Ashburn Road) funded as follows: $15,052,500 reallocated from Project #40246048 (Ashburn Road to Baldwin Street) as outlined in Staff Report PDE 02-25; $19,918,750 from the Province of Ontario’s Housing-Enabling Core Servicing grant; $4,274,437.50 from the Development Charges Reserve Fund for Roads and Related Town-wide Infrastructure; and, $754,312.50 from the Growth Capital Reserve Fund. That Bumstead Integrated Transportation Consulting be awarded a single source contract for municipal-side contract management of the project, in the amount of $375,000, funded from the new 2025 Capital Project Columbus Road Widening Phase 1 works; That, for the Columbus Road Phase 1 project, the Commissioner of Planning and Development, together with the Commissioner of Financial Services and Treasurer, and the Senior Manager of Procurement be delegated authority to award contracts that normally require Council authorization beforehand; That Staff report on procurements awarded, that normally would require Council approval, at the earliest opportunity following the event; Staff be authorized to enter into funding agreements with the Region of Durham and/or Developers for the cost recovery of water and sewer servicing works; and, That prior to the award of the construction contract, Staff be authorized to create a new capital project for Columbus Road Phase 1 water an

That the final project cost of the Des Newman Boulevard and Rossland Road works completed by the West Whitby Landowners Group (“WWLG”) and Region of Durham, in the amount of $36,306,982 (as outlined in Table 5 of Report PDE 04-25) be approved; That the budget shortfall in Capital Project # 40256058, in the amount of $ 2,373,427 (as outlined in Table 5 of Report PDE 04-25), be funded from the Development Charges Roads and Related Town-wide Infrastructure Reserve Fund (“DC Roads RF”); That the Ontario Ministry of Transportation’s (“MTO”) outstanding reimbursement for the MTO portion of Des Newman Boulevard / Coronation Road and Rossland Road works, in the amount of $8,875,817 (as outlined in Table 4 of Report PDE 04-25), be funded from the DC Roads RF to be offset by any future recoveries from the MTO; That staff be authorized to negotiate, and the Mayor and Clerk be authorized to execute, one or more agreements with the WWLG to close the Development Charges Works Funding and Reimbursement Agreement (“WWLG Agreement”) for the Des Newman Boulevard and Rossland Road works, and to indemnify each other for future claims and costs related to the project, all in a form that is satisfactory to the Commissioner of Financial Services and Treasurer (or designate) and the Commissioner of Legal and Enforcement Services/Town Solicitor (or designate); and, That staff be authorized to negotiate and finalize, and the Mayor and Clerk be authorized to execute, one or more cost sharing agreements

That Correspondence # 2025-235 from the Durham District School Board received on April 29, 2025 regarding Durham District School Board Enrollment Pressures and Funding Challenges be received for information.

That the main motion be amended by including Item 2 as follows: 2.That staff be requested to report back through a memorandum with additional background information for Council’s consideration.

That Correspondence # 2025-235 from the Durham District School Board received on April 29, 2025 regarding Durham District School Board Enrollment Pressures and Funding Challenges be received for information; and, That staff be requested to report back through a memorandum with additional background information for Council’s consideration.

That the 2026 to 2028 Multi-year Budget Process, Communication and Public Engagement Plan and Budget Calendar outlined in Staff Report FS 27-25 be approved; That the following reduced timelines for budget amendments, vetoes, and other budget procedural matters for the 2026 to 2028 Multi-year budget be approved: The Council Budget Amendment Period be reduced to 10 days (from 30 days) following Council’s receipt of the proposed budget from the Mayor; The Council Override of the Mayor’s Veto Period expire 11 days (from 15 days) after the Mayor’s Veto Period; The deadline to provide the Clerk with Council motions to amend the budget be set for 4:30 p.m. on November 24, 2025; The Town Clerk is authorized to cancel the November 27, 2025 and December 15, 2025 Special Council Meetings on the budget if no Council Budget Amendments are received by the Town Clerk by 4:30 p.m. on November 24, 2025; The deadline to provide the Clerk with Council motions to override the Mayor’s Veto of any Council-approved budget amendments be set for 4:30 p.m. on December 10, 2025; and, The Town Clerk is authorized to cancel the December 15, 2025 Special Council Meeting on the budget if the Town Clerk does not receive any motions to override the Mayor’s vetoes, if any, to Council Budget Amendments by 4:30 p.m. December 10, 2025. That Council receives for information the proposed seven 7-day (from 10-day) expiration for the Mayor’s Veto Period following the Council Budget Amendment Period. Note : The dispo

That Report CAO 09-25 Economic Development Trade Mission be received as information; and, That the Clerk be directed to forward a copy of Report CAO 09-25 to the Director of Economic Development & Tourism, Region of Durham.

That Report CLK 05-25 providing an update and overview of the Town’s accountability and transparency framework be received for information; That the revised Accountability and Transparency Policy G 010 appended as Attachment 1 to Report CLK 05-25 be approved; That the Clerk be directed to bring forward a by-law to amend Procedure By-law #8081-24 in accordance with Section 4.3.2 of Report CLK 05-25; That the revised Closed Meeting Policy G 040 appended as Attachment 2 to Report CLK 05-25 be approved; and, That the Clerk be directed to take the necessary actions to use the Ontario Ombudsman as the default closed meeting investigator in accordance with section 239.1 of the Municipal Act, 2001, including termination of the existing agreement for closed meeting investigator services with the Local Authority Services (LAS). See following motions Moved by Councillor Leahy That Item 3 of the main motion be amended to read as follows: 3. That the Clerk be directed to bring forward a by-law to amend Procedure By-law #8081-24 to enact the following changes: Include the playing of the National Anthem as part of the opening protocols for Regular Council meetings; Preclude delegates for Integrity Commissioner reports; and, Permit recorded votes at Standing Committee meetings. See following motions Moved by Councillor Leahy That the motion to amend Item 3 of the main motion be divided to consider Item 3 b. as a separate motion.

That the Clerk be directed to bring forward a by-law to amend Procedure By-law #8081-24 to enact the following changes: b. Preclude delegates for Integrity Commissioner reports.

That Item 3 of the main motion be amended to read as follows: 3. That the Clerk be directed to bring forward a by-law to amend Procedure By-law #8081-24 to enact the following changes: a. Include the playing of the National Anthem as part of the opening protocols for Regular Council meetings; and, c. Permit recorded votes at Standing Committee meetings.

That report FES 01-25 be received for information on the pending changeover to the Medical Priority Dispatch System (MPDS); and, As per the Fire Department Establishing and Regulating By-law #7263-17 (Attachment #1), Council approves an amendment to the Town of Whitby’s current Fire Tiered Response Criteria (Attachment #2), moving the Town of Whitby to Level A, in alignment with the City of Oshawa, the Town of Ajax and the Township of Clarington.

Whereas PARA Marine Search and Rescue (PMSAR) is a registered Canadian charity that has been operating with a dedicated team of volunteers since 1967, who have contributed thousands of hours annually to ensure the safety of individuals participating in water activities on Lake Ontario; and, Whereas PMSAR annually conducts over 30 search and rescue missions in coordination with Canadian Coast Guard, from Port Credit to Port Hope. Notable rescues include the recovery of kayakers, children on floats, and searches for missing persons off the shores of Lake Ontario. The unit works alongside various other government departments including local police, fire, EMS, and Coast Guard for both Canada and the US; and, Whereas PMSAR’s commitment to safety, teamwork, and community has been recognized through numerous awards and recognitions; and, Whereas PMSAR and its volunteers play a vital role in keeping the Lake Ontario waterfront and residents in Durham Region safe; and, Whereas despite its vital work, PMSAR operates with minimal federal support, relying heavily on community funding and volunteer efforts to raise funds for major capital acquisitions; and, Whereas the lack of direct sustainable and predictable funding from upper-tier governments poses a significant risk to the continuity and effectiveness of PMSAR’s long-term operations; and, Whereas PMSAR is in need of additional funding to procure a new vessel to replace their current vessel which will be at end of life in the mid-2030

That a motion to introduce a matter pertaining to outdoor viewing parties for the NHL Playoffs in Downtown Whitby be allowed due to its timely and urgent nature.

Whereas hockey is the ultimate Canadian sport; and, Whereas there are three Canadian hockey teams remaining in the Stanley Cup Playoffs with the goal of making it to the Finals; and, Whereas professional hockey provides an $11 billion economic benefit for Canada according to a recent study by Professor Norm O’Reilly, a Canadian researcher at Ohio University; and, Whereas many local bars and restaurants benefit from the excitement of a hometown or Canadian based team playing in the Stanley Cup Playoffs; and, Whereas it is the desire of the Whitby Mayor and Members of Council to promote as many Whitby-based businesses in our downtown as possible; and, Whereas an opportunity exists for Whitby to purchase the rights to broadcast the Toronto Maple Leafs’ hockey games in a public broadcast; and, Whereas the Town of Whitby has exercised this right in the past through Maple Leaf Sports and Entertainment during the Toronto Raptors historic championship basketball win; and, Whereas it is a unique, and possibly once-in-a lifetime, opportunity to watch the Toronto Maple Leafs win the 2025 Stanley Cup. Now therefore, be it resolved: That Whitby Council directs the Chief Administrative Officer (CAO) and appropriate staff to negotiate the necessary licence agreements, rent the appropriate equipment and secure the best location(s) in Downton Whitby to broadcast Toronto Maple Leafs hockey games with a suggestion to have Celebration Square as a high priority broadcast location; and, That the C

That Council move in-camera in accordance with Procedure By-law # 8081-24, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

That the Committee rise from the closed portion of the meeting.

That Negotiable Request For Proposal (NRFP-20-2024) to obtain food and beverage / restaurant proposals for the Rowe House be awarded to 301 Rowe Inc.; That the Mayor and Clerk be authorized to execute a ten (10)-year commercial restaurant lease, with an option to extend for two (2) additional five (5)-year terms, with 301 Rowe Inc. for the Rowe House property, located 301 Front Street West, subject to terms substantially outlined in Confidential Report FS 01-25 and in a form satisfactory to the Commissioners of Community Services, Financial Services/Treasurer, and Legal and Enforcement Services/Town Solicitor (or their respective designates); That the requirement in Town Policy F-190 for the Town to provide public notice of long-term lease and report back to Council on any written objections received be waived; and, That the Commissioner of Financial Services & Treasurer, or designate, be authorized to enter into an agreement with 301 Rowe Inc. to provide access to the Rowe House in advance of the Possession Date, June 1, 2025, to allow for 301 Rowe Inc.’s consultants to start design and other works on the property.

That the meeting adjourn.

1. That a new 2025 capital project, in the amount of $40,000,000 be approved for Columbus Road Widening Phase 1 (Country Lane to Ashburn Road) funded as follows: a. $15,052,500 reallocated from Project #40246048 (Ashburn Road to Baldwin Street) as outlined in Staff Report PDE 02-25; b. $19,918,750 from the Province of Ontario’s Housing- Enabling Core Servicing grant; c. $4,274,437.50 from the Development Charges Reserve Fund for Roads and Related Town-wide Infrastructure; and, d. $754,312.50 from the Growth Capital Reserve Fund. 2. That Bumstead Integrated Transportation Consulting be awarded a single source contract for municipal-side contract management of the project, in the amount of $375,000, funded from the new 2025 Capital Project Columbus Road Widening Phase 1 works; 3. That, for the Columbus Road Phase 1 project, the Commissioner of Planning and Development, together with the Commissioner of Financial Services and Treasurer, and the Senior Manager of Procurement be delegated authority to award contracts that normally require Council authorization beforehand; 4. That Staff report on procurements awarded, that normally would require Council approval, at the earliest opportunity following the event; 5. Staff be authorized to enter into funding agreements with the Region of Durham and/or Developers for the cost recovery of water and sewer servicing works; and, 6. That prior to the award of the construction contract, Staff be authorized to create a new capital project for

1. That the final project cost of the Des Newman Boulevard and Rossland Road works completed by the West Whitby Landowners Group (“WWLG”) and Region of Durham, in the amount of $36,306,982 (as outlined in Table 5 of Report PDE 04-25) be approved; 2. That the budget shortfall in Capital Project # 40256058, in the amount of $ 2,373,427 (as outlined in Table 5 of Report PDE 04-25), be funded from the Development Charges Roads and Related Town-wide Infrastructure Reserve Fund (“DC Roads RF”); 3. That the Ontario Ministry of Transportation’s (“MTO”) outstanding reimbursement for the MTO portion of Des Newman Boulevard / Coronation Road and Rossland Road works, in the amount of $8,875,817 (as outlined in Table 4 of Report PDE 04-25), be funded from the DC Roads RF to be offset by any future recoveries from the MTO; 4. That staff be authorized to negotiate, and the Mayor and Clerk be authorized to execute, one or more agreements with the WWLG to close the Development Charges Works Funding and Reimbursement Agreement (“WWLG Agreement”) for the Des Newman Boulevard and Rossland Road works, and to indemnify each other for future claims and costs related to the project, all in a form that is satisfactory to the Commissioner of Financial Services and Treasurer (or designate) and the Commissioner of Legal and Enforcement Services/Town Solicitor (or designate); and, 5. That staff be authorized to negotiate and finalize, and the Mayor and Clerk be authorized to execute, one or more cost sha

That consideration of Report FS 27-25 be

That the motion to amend Item 3 of the main motion be divided to consider Item 3 b. as a separate motion.

1. That Report CLK 05-25 providing an update and overview of the Town’s accountability and transparency framework be received for information; 2. That the revised Accountability and Transparency Policy G 010 appended as Attachment 1 to Report CLK 05-25 be approved; 3. That the Clerk be directed to bring forward a by-law to amend Procedure By-law #8081-24 to enact the following changes: a. Include the playing of the National Anthem as part of the opening protocols for Regular Council meetings; and, b. Permit recorded votes at Standing Committee meetings. 4. That the revised Closed Meeting Policy G 040 appended as Attachment 2 to Report CLK 05-25 be approved; and, 5. That the Clerk be directed to take the necessary actions to use the Ontario Ombudsman as the default closed meeting investigator in accordance with section 239.1 of the Municipal Act, 2001, including termination of the existing agreement for closed meeting investigator services with the Local Authority Services (LAS).

1. That report FES 01-25 be received for information on the pending changeover to the Medical Priority Dispatch System (MPDS); and, 2. As per the Fire Department Establishing and Regulating By- law #7263-17 (Attachment #1), Council approves an amendment to the Town of Whitby’s current Fire Tiered Response Criteria (Attachment #2), moving the Town of Whitby to Level A, in alignment with the City of Oshawa, the Town of Ajax and the Township of Clarington.