Regular Council Meeting

That the Regular Council Minutes of February 2, 2026, and the Special Council Minutes of February 2, February 10, and February 23, 2026 be approved.

That the proclamations for World Behaviour Analysis Day and Medical Laboratory Week be endorsed.

That the Lazy Dolphin Inc. Phase 2 Subdivision as shown on Plan 40M-2656 be assumed for the purposes of the administration of Subdivision Agreement SW-2013-03 and for municipal record-keeping; and That Town Staff be directed to update all municipal records to reflect the Town’s assumption of Plan 40M-2656 pursuant to Subdivision Agreement SW-2013-03, and to notify the developer accordingly.

That Council approve an Amendment to Zoning By-law 2585 (File Number: Z-27-25) for the removal of the Holding (H) Symbol, as outlined in Report PDP 02-26; and, That a by-law to amend Zoning By-law 2585 be brought forward for consideration by Council.

That Council approve an Amendment to Zoning By-law 2585 (File Number: Z-28-25) for the removal of the Holding (H) Symbol, as outlined in Report PDP 03-26; and, That a by-law to amend Zoning By-law 2585 be brought forward for consideration by Council.

That Council approve the proposed amendment to Traffic By-law 8059-24, to incorporate the changes to Schedule “Q” of the By-law, as identified in Attachment No. 3 save and except the pedestrian crossover at Thickson Road South at the Waterfront Trail which be

That Council adopt Amendment #146 to the Whitby Official Plan as Shown on Attachment #1 to the Memorandum from L. Tesolin, Principal Planner, dated February 23, 2026 regarding Reports PDP 58-25, PDP 59-25, and PDP 60-25, regarding general updates to Part I of the Official Plan, as part of the Town-Initiated Official Plan Review (File: OPA-2023-W/02), subject to the following revisions: That the lands municipally known as 855, 995 and 1115 Myrtle Road West and 8420 Ashburn Road and otherwise known as the Royal Ashburn Golf Club be designated as “Rural”; and, That the lands legally known as Part Lots 19 to 25, and Concession 8 (generally the lands east of Ashburn to Garrard Road between Myrtle and Brawley Roads) be designated as “Rural”. That the Clerk forward the necessary documentation for Official Plan Amendment #146 to the Ministry of Municipal Affairs and Housing as the approval authority in accordance with Section 26 of the Planning Act; and, That the Clerk send a Notice of Council’s adoption of Amendment #146 to those persons and agencies who have requested further notification regarding general updates to Part I of the Official Plan, as part of the Town-Initiated Official Plan Review (File: OPA-2023-W/02).

That Item 1 of the main motion be amended by adding the following as Item 1c: c. That the lands municipally known as 540 Winchester Road West be designated as "Business".

That Council adopt Amendment #147 to the Whitby Official Plan, regarding technical updates to Part II of the Official Plan as part of the Town-Initiated Official Plan Review (File: OPA-2023-W/02), as shown in Attachment 3, PDP 59-25; and, That the Clerk send a Notice of Council’s adoption of Amendment #147 to those persons and agencies who have requested further notification regarding general updates to Part II of the Official Plan, as part of the Town-Initiated Official Plan Review (File: OPA-2023-W/02).

That Council adopt Amendment #148, as shown in Attachment #1, to the to the Brooklin Community Secondary Plan regarding the new Brooklin Urban Expansion Area, as outlined in this Report, PDP 60-25, subject to the following revisions: That the portion of the lands legally known Part Lots 27 & 28, Concession 6 (northeast corner of Cochrane Street and Highway 407) be redesignated from “Business” to “Low Density Residential; That the lands located at the southeast corner of Columbus Road West and Coronation Road and north of the proposed Carnwith Road West extension be designated “Low Density Residential”; and, That the lands located north of Highway 407 and east and west of Country Lane be designated “Low Density Residential”. That the Clerk send a Notice of Council approval of Amendment #148 to those persons and agencies who have requested further notification regarding updates to the Brooklin Community Secondary Plan (File: OPA-2024-W/06).

That Council approve an amendment to Zoning By-law 2585, (File No. Z-21-24) as outlined in Planning Report No. PDP 04-26, and; That a by-law to amend Zoning By-law 2585 be brought forward for consideration by Council at a future date.

That Report CMS 02-26, related to the 55+ Recreation Centre 50th Anniversary, be received for information.

Whereas the Town of Whitby’s Responsible Pet Ownership By-law is intended to promote public safety, responsible pet ownership, and the humane treatment of animals; Whereas a serious dog attack recently occurred in the neighbouring City of Oshawa, as reported by CTV News, raising renewed public concern across Durham Region regarding community safety and the effectiveness of existing animal control regulations; Whereas Whitby’s animal control by-laws are substantially similar to those of neighbouring municipalities, including Oshawa, but are less comprehensive than the City of Toronto’s animal control framework in certain key respects; Whereas the City of Toronto has adopted more robust measures related to the designation of dangerous dogs, including enhanced public reporting mechanisms and mandatory warning signage requirements to inform residents and visitors where dangerous dogs are kept; and, Whereas increased transparency and clear notification requirements may assist residents in making informed decisions and may contribute to the prevention of future incidents involving dangerous dogs. Therefore, be it resolved: That The Council of the Town of Whitby direct staff to undertake a comprehensive review of the Responsible Pet Ownership By-law, with particular attention to provisions related to dangerous dogs; That this review include a comparison with best practices from other municipalities, including the City of Toronto, specifically examining: public reporting or disclosur

That Council approves entering a five (5) year sponsorship agreement effective until November 30, 2030 with Whitby Toyota for a Naming Rights Sponsorship at McKinney Centre, including keeping Arena 3 as “Whitby Toyota Arena 3”, based on the sponsorship package and other terms and conditions identified in Report CAO 06-26; and, That Council approve entering a ten (10) year sponsorship agreement effective until 2036 with Whitby Toyota for a Naming Rights Sponsorship to commence upon the opening of the Fieldgate Sports Complex for Arena 1 and the Pickleball Courts, based on the sponsorship package and other terms and conditions identified in Report CAO 06-26.

That Council approve entering a four (4) year sponsorship agreement effective until February 28, 2030 with Whitby Orthodontics for a Naming Rights Sponsorship Renewal at Iroquois Park Sports Centre (IPSC), including keeping the naming of Arena 2 as “Whitby Orthodontics Arena 2”, based on the sponsorship package and other terms and conditions identified in Report CAO 07-26.

That Council receive Report CAO-08-26 Inclusive Futures Program for information.

That Staff Report FS 07-26, Procurement Reporting - Quarter 4, 2025, be received for information.

That the extension of the Town’s procurement restrictions as previously approved by Council and aligned with the Province of Ontario’s Procurement Restriction Policy, be extended until the earlier of March 31, 2027 or the regulations and/or directives contemplated by the Buy Ontario Act , 2025, S.O. 2025, c. 27, Sched. 1 (the “BOA”) are in force; That staff be authorized to amend the Town’s Procurement Policy F 080 as required, to maintain alignment with applicable Provincial procurement directives to be issued under the BOA, and to ensure compliance with the directives under the BOA once in force, and that staff report back to Council on any material amendments made to the Procurement Policy pursuant to this authority; and, That the Commissioner of Financial Services/Treasurer, subject to the agreement of the Commissioner of Legal and Enforcement Services/Town Solicitor, continue to be delegated authority to approve contract extensions, where required to ensure continuity of service, value for money, or to mitigate supply chain and pricing risks during the period of trade uncertainty.

Whereas the Town of Whitby continues to experience strong economic growth and increasing demand for tourism supportive infrastructure, including modern hotel and conference/convention centre facilities; Whereas Council has received and endorsed Staff Report CAO 11-25, which identified that Whitby lacks sufficient hotel and conference/convention centre capacity to meet current and future tourism, business travel, and sport tourism needs, and that such facilities are essential to supporting the Town’s long term economic development objectives; Whereas despite demonstrated market interest, the Town does not currently offer commercial development incentive tools of the type that could help attract major hotel chains and qualified proponents, and Council wishes to establish conditions that remove barriers to investment while ensuring fairness, transparency, and compliance with applicable legislation; Whereas a development charge deferral—rather than a discount or exemption—constitutes an appropriate, non bonusing mechanism available under Section 27 of the Development Charges Act, permitting the Town to support strategic economic development objectives without requiring tax supported supplementation of forgone development charge revenues; Whereas such a program must be made available equitably to all eligible hotel and conference/convention centre proposals in order to avoid bonusing concerns, ensure competitive fairness, and support the attraction of high quality development cons

Whereas the Community Services Department is undertaking a Recreation Pricing Strategy that will review program and facility fees to establish a fair and equitable framework which takes into account appropriate cost recovery goals. Now therefore be it resolved: That the Recreation Pricing Strategy include an assessment of pricing options for seniors’ access to the walking track at the new Fieldgate Sports Complex, including an option for free use.

That Staff report to Council on the removal of the registration deadline requirement for the Seniors Snow Clearing Program, including a review of communicating deadlines, the operational feasibility and implications of ongoing additions, and associated financial impact.

Whereas, on February 20, 2026, Council received a Legal Opinion regarding a Notice of Motion submitted by a Member of Council that sought to amend the Purchasing Policy to prohibit awarding supply and service contracts to companies participating in the Federal Temporary Foreign Worker Program, which was included on the February 23, 2026 Committee of the Whole agenda as Item 6.5.4. Now Therefore be it Resolved: That the Council for the Town of Whitby waive its confidentiality and solicitor-client privilege for the Legal Opinion dated February 20, 2026, including all related written communications, verbal advice and subsequent discussions between Council and its solicitors, regarding the February 23, 2026 Committee of the Whole Item 6.5.4; and, That the Clerk be directed to republish the February 23, 2026 Committee of the Whole minutes and March 9, 2026 Council agenda to publicly disclose the Legal Opinion.

That the main motion be amended by add the following as Item 3: 3. That Council direct the Town Solicitor to make the general cost range incurred to obtain this opinion publicly available. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 9 0 0

Whereas transparency in municipal governance is essential to maintaining public trust and ensuring accountability of elected officials throughout their term of office; Whereas the Town of Whitby is committed to the highest standards of transparency and ensuring that all influences on municipal decision-making are visible to the public; Whereas Members of Council may receive strategic, communications, advisory, or political support from consultants, lobbyists, or third‑party organizations outside of formal election periods; Whereas such support may create real or perceived conflicts of interest, confer indirect benefits, or influence municipal decision‑making in ways that are not visible to the public; Whereas the current lack of a formal disclosure regime for strategic, political, and communications consultants used by Members of Council during their term of office represents a gap in the local accountability framework; Whereas the Municipal Act permits municipalities to implement Lobbyist Registries to track third-party influence; and, Whereas the Province of Ontario introduced Bill 9, the Municipal Accountability Act, 2025, which creates an opportunity to modernize the Municipal Act and the Municipal Conflict of Interest Act to standardize third-party influence disclosure requirements across Ontario. Now Therefore be it Resolved: That the Council of the Town of Whitby formally seek the assistance of the Province of Ontario and the Integrity Commissioner to implement disclos

That Item 3 of the main motion be amended to read as follows: 3. That, subject to the adoption of Bill 9 or any successor legislation and in any event no later than the expiry of this Term of Council, that the Integrity Commissioner and Staff report back with a framework to fulfill the disclosure requirements as outlined in Item 1, including the opportunity to more broadly define lobbyists beyond those providing support to Members of Council and to include those who seek to lobby Members through the establishment of a Lobbyist Registry.

That leave be granted to introduce By-laws # 8265-26 to # 8274-26, with By-law # 8272-26 and By-law # 8274-26 being as amended, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on March 9, 2026 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

Whereas current provincial–municipal fiscal arrangements are undermining the Town of Whitby’s economic prosperity and the quality of life of its residents; Whereas nearly one third of all municipal spending in Ontario is directed toward services in areas of provincial responsibility, with expenditures outpacing provincial contributions by approximately $4 billion annually; Whereas the Association of Municipalities of Ontario (AMO) has emphasized that the ongoing requirement for municipalities to fund provincial responsibilities—such as social housing, health related capital obligations, and social services—results in at least $1.5 billion annually in net municipal expenditures for social housing alone, a problem unique to Ontario; Whereas municipalities are further required to contribute 10% of capital funding for new provincial hospitals, diverting local revenue away from essential municipal infrastructure; Whereas municipal revenue sources, primarily property taxes, do not grow at the same rate as the economy or inflation, yet municipalities—including the Town of Whitby—are responsible for managing major growth related infrastructure such as roads, transit, water, sewer, fire, and parks; Whereas only 34 cents of every residential property tax dollar collected in Whitby remains with the Town, while 55 cents flows to the Region of Durham and 11 cents to school boards; Whereas AMO has highlighted that provincial housing related revenues— including $5.8 billion in Land Transfer

That the main motion be amended by add the following as Item 3: 3. That Council direct the Town Solicitor to make the general cost range incurred to obtain this opinion publicly available. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 9 0 0