Committee of the Whole

That the Memorandum from F. Santaguida, Commissioner, Legal and Enforcement Services/Town Solicitor, dated September 3, 2024 regarding a Request of Exception from Fees and Charges By-law # 7220-17 - Driveway Encroachment for 89 Garden Street, be received for information; and, That Council grant an exemption from the provisions of Fees and Charges By-law # 7220-17, as amended, by waiving fees for two minor variance applications for 89 Garden Street, one minor variance application for Town lands, the encroachment application fee, the encroachment agreement fee, and the annual encroachment fee for a future encroachment agreement onto Town-lands adjacent to 89 Garden Street for use by the owner of 89 Garden Street for vehicle parking.

That Report FS 36-24 regarding the Municipal Asset Management status be received.

That a portion of Town-owned lands being approximately 34.8 acres and legally described as Part of Lot 29, Concession 6, Township of Whitby, Part 1, Plan 40R-30411, PIN 26571-0280 (LT), save and except the most suitable two (2) acres for construction of a fire station, (the "Property") be declared surplus and sold as outlined in Staff Report FS 38-24; That the Town provide public notice of its intention to declare the Property surplus and report back to Council on any written objections received, in accordance with Town Policy F 190; That, should the Town proceed with the disposition of the Property, staff be directed to: retain a third-party consultant to determine the optimal location on the land for a future two (2)-acre severance for a fire station; retain an Ontario Land Surveyor to complete a new reference plan for the Property; retain a registered real estate brokerage or agent to represent the Town and assist with the market sale of the Property; negotiate an agreement and purchase and sale and that staff be authorized to conditionally accept the highest qualified bid received at or higher than the fair market value outlined in Staff Report FS 38-24, and subject to Council’s approval of the terms of sale; That the Chief Administrative Officer and the Commissioner, Financial Services and Treasurer be authorized to undertake the necessary actions to execute any real estate brokerage or agent documents, and execute the conditional agreement of purchase and sale with such

That staff be authorized to finalize negotiations with B'Nai Shalom v'Tikvah, Durham Region’s Reform Jewish Synagogue or an alternate religious/non-profit organization for a long-term license of Town-owned property at 508 Colborne Street West in support of a Ukrainian refugee family; That the Mayor and Clerk be authorized to sign a license agreement for 508 Colborne Street West between the Town and B'Nai Shalom v'Tikvah, Durham Region’s Reform Jewish Synagogue (or an alternate religious/non-profit organization) and, if deemed necessary by the Town Solicitor, the occupant identified to receive support, substantially based on the principles outlined in Report FS 41-24 and subject to the satisfaction of the Commissioner of Legal and Enforcement Services/Town Solicitor, and Commissioner of Financial Services/Treasurer; and, That a 2024 capital project for the renovation of 508 Colborne Street West be approved in the amount of $120,000 and funded from the Asset Management Reserve Fund.

That the Town’s cellular phone contract be renewed and be awarded to Bell Canada, as a single source award contract, from August 1, 2024 to December 31, 2030 as outlined in Staff Report FS 43-24.

That report CMS 15-24 be received for information.

That Report CMS 16-24 be received for information; That Council approve the proposed design concept for the new Parks Administration and Maintenance Facility, attached to this report as (Attachments 1-4); and, That a single source contract be awarded to McCallum Sather Associates, for the detailed design and contract administration work, in the amount of $926,300 (plus HST) funded from capital project # 30211305.

That the meeting adjourn.

That FS 38-24, Financial Services Department Report re: Declaration of Surplus – Town-owned lands at Cochrane Street and Highway 407 be