Special Council Meeting

That the memorandum from F. Santaguida, Commissioner of Legal and Enforcement Services/Town Solicitor and F. Wong, Commissioner of Financial Services/Treasurer dated June 9, 2025 regarding a Road Dedication By-law for Victoria Street E. widening to facilitate Regional Works be received for information; That Council refer to the By-laws portion of the agenda to adopt By-law # 8198-25 to dedicate Part 1 on Reference Plan 40R-32203 as a public right-of-way to facilitate the transfer of a road widening to the Region; and, That the requirements under Policy F 190: Acquisition, Sale or Other disposition of Land Policy be waived for the reasons outlined in the memorandum.

That Council endorse the Town’s 2025 Asset Management Plan (as outlined in and attached to Staff Report FS 29-25), which, in accordance with Ontario Regulation 588/17, includes a 10-year financial forecast, lifecycle costing, proposed community and technical levels of service, and a financial strategy for Town-owned infrastructure/assets; That Council approves the following recommendations as outlined in the in the Town’s 2025 Asset Management Plan and Staff Report FS 29-25: Adopt the proposed levels of service across the Town’s portfolio of assets; Adopt the 10-year financial strategy that recommends an average annual reinvestment of $41.5 million to maintain the assets in accordance with the approved levels of service; and, Request that the Mayor include an Infrastructure Levy, as a special charge on the property tax bill, for the 2026 multi-year budget of $2.3 million in 2026 or 1.7% of the tax-levy funded annual budget and a further increase of 1.7% of the tax-levy funded annual budget for each year from 2027 to 2029. Note : The disposition of this matter, Item 7.1, was determined through the referral motion below. Moved by Councillor Bozinovski Seconded by Councillor Lundquist That Item 2.c. of the main motion be amended to read as follows: Request that the Mayor include an Infrastructure Levy, as a special charge on the property tax bill, for the 2026 multi-year budget of $1.3 million in 2026 or 1% of the tax-levy funded annual budget and a further increase of 1% of the

That Report FS 29-25 be referred to Staff to revise the Asset Management Plan for Council approval by decreasing levels of service for the Town’s existing infrastructure to reflect the asset management funding in the approved multi-year budget.

That the land at the southwest corner of Rossland Road and Des Newman Boulevard, legally described as Part of Lot 34, Concession 2, being Part 1 on Plan 40R-32833, subject to an easement as in D201709, being a portion of PIN 26547-2789 (LT), in the Town of Whitby, Regional Municipality of Durham as shown in Attachment 1 (the “Property”) be acquired from the Minister of Transportation for the Province of Ontario (“MTO”) funded from the 2024 capital project #20241601 – Fire Station 6 – Land Purchase; That the Clerk bring forward a by-law authorizing the acquisition of the Property from MTO to the June 9, 2025 Council Meeting; That the requirement to obtain an appraisal in accordance with Town of Whitby Policy F-190 regarding the Acquisition, Sale or other Disposition of Land Policy be waived for the acquisition of the Property; and That Council hereby delegate authority to the Mayor and Clerk to undertake the necessary actions and execute an agreement of purchase and sale and all other necessary documents to give effect thereto, with such actions and agreements in a form satisfactory to the Commissioner, Legal and Enforcement Services/Town Solicitor, or designate. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Lundquist X Councillor Bozinovski X Results 8 0 0

That leave be granted to introduce By-laws # 8197-25 and # 8198-25 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on June 9, 2025 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Item 2.c. of the main motion be amended to read as follows: Request that the Mayor include an Infrastructure Levy, as a special charge on the property tax bill, for the 2026 multi-year budget of $1.3 million in 2026 or 1% of the tax-levy funded annual budget and a further increase of 1% of the tax-levy funded annual budget for each year from 2027 to 2029.

That Report FS 29-25 be

1. That the land at the southwest corner of Rossland Road and Des Newman Boulevard, legally described as Part of Lot 34, Concession 2, being Part 1 on Plan 40R-32833, subject to an easement as in D201709, being a portion of PIN 26547-2789 (LT), in the Town of Whitby, Regional Municipality of Durham as shown in Attachment 1 (the “Property”) be acquired from the Minister of Transportation for the Province of Ontario (“MTO”) funded from the 2024 capital project #20241601 – Fire Station 6 – Land Purchase; 2. That the Clerk bring forward a by-law authorizing the acquisition of the Property from MTO to the June 9, 2025 Council Meeting; 3. That the requirement to obtain an appraisal in accordance with Town of Whitby Policy F-190 regarding the Acquisition, Sale or other Disposition of Land Policy be waived for the acquisition of the Property; and 4. That Council hereby delegate authority to the Mayor and Clerk to undertake the necessary actions and execute an agreement of purchase and sale and all other necessary documents to give effect thereto, with such actions and agreements in a form satisfactory to the Commissioner, Legal and Enforcement Services/Town Solicitor, or designate. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 8 0 0