Committee of the Whole

That the Committee take a five minute recess.

That the rules of procedure be suspended to allow the delegation to exceed the five minute speaking limit.

That the rules of procedure be suspended to hear a delegation from Katelyn Krisman, Resident, regarding Item 5.4.1, PDE 04-24.

That the rules of procedure be suspended to hear a delegation from Steven Pellegrino regarding Item 5.4.4, PDE 05-24.

That Council provide direction regarding traffic signalization of St Thomas Street at Winchester Road, and as appropriate, direct staff to include $250,000 in the property tax-funded 2025 capital budget, as a pre-approved budget item, considering the Region’s requirements for unwarranted traffic control signals; That the operating and maintenance costs related to the signal, in the annual amount of $8,000, be included in the property tax-funded operating budget, beginning in 2026, as appropriate; and, That Report PDE 04-24 be provided to the Regional Municipality of Durham.

That Item 1 and Item 2 of the main motion be amended to read as follows: That Council approve traffic signalization of St Thomas Street at Winchester Road, and direct staff to include up to $150,000 in the property tax-funded 2025 capital budget, per the memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated June 10, 2024 regarding the reduced cost of the traffic signal at St Thomas and Winchester Road, as a pre-approved budget item, considering the Region’s requirements for unwarranted traffic control signals; That the operating and maintenance costs related to the signal, in the annual amount of $8,000, be included in the property tax-funded operating budget, beginning in 2026;

That Council approve traffic signalization of St Thomas Street at Winchester Road, and direct staff to include up to $150,000 in the property tax-funded 2025 capital budget, per the memorandum from T. Painchaud, Sr. Manager, Transportation Services, dated June 10, 2024 regarding the reduced cost of the traffic signal at St Thomas and Winchester Road, as a pre-approved budget item, considering the Region’s requirements for unwarranted traffic control signals; That the operating and maintenance costs related to the signal, in the annual amount of $8,000, be included in the property tax-funded operating budget, beginning in 2026; and, That Report PDE 04-24 be provided to the Regional Municipality of Durham.

That Council approve an amendment to Zoning By-law # 1784 (Z-04-24) as outlined in Report PDP 34-24; and, That a by-law to amend Zoning By-law # 1784 be brought forward for consideration by Council.

That Council authorize staff to move forward with the detail design for Phase 2 of the Mid-Block Arterial (MBA) project, as outlined in Report No. PDE 03-24; That Council authorize the single source award to CIMA+ as the engineering consultant to complete the detail design for Phase 2 of the MBA project in the amount of $899,560 funded from capital project 40236054; and, That Council authorize the single source award to GHD as the technical reviewer to complete Phase 2 of the MBA project in the amount of $189,298 funded from capital project 40236054.

That Council approve the proposed amendment to Traffic By-law 8059-24, to incorporate the changes to Schedule B of the By-law, as identified in Attachment # 2; and, That a by-law to amend By-law 8059-24 be brought forward for the consideration of Council. Note: The disposition of this matter, Item 5.4.4, was determined though the deferral motion below. Recommendation: Moved by Councillor Bozinovski That consideration of Report PDE 05-24 be

That Council approve the proposed amendment to the Traffic By-law 8059-24 to incorporate the following change to Schedule B: No Parking restrictions on Garden Street between Burns Street and Dundas Street East; and, That Council provide direction to staff regarding parking opportunities to be constructed for residents whose properties have direct access to Garden Street between Dunlop Street East and Hyland Street. Note: The disposition of this matter, Item 5.4.5, was determined through the deferral motion below. Recommendation: Moved by Councillor Lundquist That consideration of Report PDE 06-24 be

That Council approve the proposed amendment to the Traffic By-law 8059-24 to incorporate changes to Schedule “N” of the By-law, as identified in Attachment 1; That a by-law to amend By-law 8059-24 be brought forward for the consideration of Council; and, That Item P&D-0018 be removed from the New and Unfinished Business list.

That a new 2024 Capital Budget, in the amount of $2,250,000 for the Mid-Block Arterial – Phase 3 Detailed Design, be approved and funded $25,780 from the Growth Capital Reserve Fund, and $2,224,220 from the Development Charges Roads and Related Town-wide Infrastructure Reserve Fund; That the Anderson Conlin Development Consortium (ACDC) be authorized to proceed with the Mid-Block Arterial Phase 3 Design work based on a commitment that the Town intends to negotiate a reimbursement agreement for the $2,140,000 of detailed design works; That Council provide the Chief Administrative Officer and Commissioner of Planning and Development delegated authority to enter into a reimbursement agreement with the ACDC for the Mid-Block Arterial Phase 3 Detailed Design works based on the principles outlined in Report PDE 08-24 and subject to terms satisfactory to the Commissioners of Financial Services/Treasurer and Legal and Enforcement Services/Town Solicitor; That no ACDC reimbursements payments are processed by the Town until the reimbursement agreement with the ACDC for the Mid-Block Arterial Phase 3 Detailed Design works is fully executed; and, That staff commence negotiations with ACDC for a future development charge credit and/or reimbursement agreement for the construction of Mid-Block Arterial based on the principles outlined in Report PDE 08-24.

That the Memorandum from C. Chrus, Manager, Creative Communities, dated May 10, 2024 re: 2024 Roebuck Street Road Mural be received for information.

That Council approve the proposed amendments to the Ice Allocation Policy, Policy Number MS 010, Attachment 2 of Report CMS 08-24.

That Council receive this report as information; That Council adopt the Town’s Accessibility Plan 2023-2026 as attached; and, That a copy of the Accessibility Plan 2023-2026 be posted on the Town’s website with alternate formats available upon request.

That Report FS 11-24 on Building Permit Fees Annual Financial Report 2023 be received as information.

That Report FS 15-24 regarding 2023 Year End Operating Variances and Reserve Funds be received; That notwithstanding the Disposition of Operating Surplus Policy F 010, the full amount of the 2023 operating surplus, in the amount of $80,157 be transferred to the Long-Term Finance Reserve ; and, That $100,000 be drawn from the Long-Term Finance Reserve in 2024 to fund a n additional one-time payment towards the Town of Whitby’s $250,000 commitment to the Charles H. Best Diabetes Centre ’s capital campaign .

That Report FS 16-24, the Annual Statement of Development Charge and Parkland Dedication Cash-in-Lieu Reserve Funds as of December 31, 2023, be received for information.

That Report FS 18-24 regarding Annual Insured Claims be received as information.

That the 2025 to 2027 Multi-year Budget Process, (including incorporation of a budget process under Strong Mayor Powers), Communication and Public Engagement Plan and Budget Calendar outlined in Staff Report FS 21-24 be approved; and, That the reduced timelines, as outlined in Report FS 21-24, for budget amendments and vetoes to the 2025 to 2027 Multi-year budget be approved. Note: The disposition of this matter, Item 6.4.7 was determined through the deferral motion below. Recommendation: Moved by Councillor Leahy That consideration of Report FS 21-24 be

That Report FS 29-24 be received as information.

That Council endorse the Town’s 2024 Municipal Asset Management Plan which highlights the Community and Technical Levels of Service for all service areas (Facilities, Fire Equipment, Fleet, Library Resources, Parks, Roads Right-of-Way, and Technology & Innovation Services) as attached to Report FS 31-24; That Council endorse the following recommendations as highlighted in Section 6 the Town’s 2024 Municipal Asset Management Plan: Refine existing levels of service for all other assets and propose sustainable levels of service for all service areas to be approved by Council by July 1, 2025; Undertake community engagement surveys and public information sessions, to inform future asset management plans on Whitby residents’ desired Levels of Service for municipal assets; Assess and evaluate existing maintenance and repair activities and capture these in the Asset Management database in order to get a complete picture of future financial requirements; Review consequence of failure ratings regularly; Assess the costs of Climate Change resilience and the associated risks to assets; Propose Climate Change adaptation and mitigation measures for all Service Areas; and, That Staff continuously refine lifecycle treatments to ensure assets are being maintained as cost efficiently as possible.

That Council receive Report CAO-10-24, Council Remuneration Market Review for information

That Council remuneration be frozen at 2024 rates until the conclusion of the 2022 to 2026 Term of Council.

That Council receive Report CAO-11-23 2024 Workforce Plan Review for information.

That Council receive Report CAO-12-24 The IDEA Project, Journey to Inclusivity Status Update 2024 for information.

That Report CAO 16-24 be received as information; That the Clerk’s office forward a copy of Staff Report CAO 16-24 to the Region of Durham’s Sustainability Department; and, That Schedule S of the Fees and Charges By-law 7220-17, as amended, be further amended to include the new Level 3 Electric Vehicle Charging Station Fees as outlined in Report CAO 16-24.

That the updated by-law regarding the execution of an Automatic Aid Agreement with the Town of Ajax be presented to Council for approval; and, That the attached agreement (ATT-1) between Ajax Fire & Emergency Services and Whitby Fire & Emergency Services be approved, effective June 19, 2024.

That Council receives, for information, and reviews Whitby Fire & Emergency Services (WFES) annual report for 2022 and 2023.

Whereas Ontario has more private non-native (“exotic”) wild animal keepers, roadside zoos, mobile zoos, wildlife exhibits and other captive wildlife operations than any other province; and, Whereas the Province of Ontario has of yet not developed regulations to prohibit or restrict animal possession, breeding, or use of non-native (“exotic”) wild animals in captivity; and, Whereas non-native (“exotic”) wild animals can pose very serious human health and safety risks, and attacks causing human injury and death have occurred in the province; and, Whereas the keeping of non-native (“exotic”) wild animals can cause poor animal welfare and suffering, and poses risks to local environments and wildlife; and, Whereas owners of non-native (“exotic”) wild animals can move from one community to another even after their operations have been shut down due to animal welfare or public health and safety concerns; and, Whereas municipalities have struggled, often for months or years, to deal with nonnative (“exotic”) wild animal issues and have experienced substantive regulatory, administrative, enforcement and financial challenges; and, Whereas the Association of Municipalities of Ontario (AMO), the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) and the Municipal Law Enforcement Officers' Association (MLEOA) have indicated their support for World Animal Protection’s campaign for provincial regulations of non-native (“exotic”) wild animals and roadside zoos in let

That the meeting adjourn.

That consideration of Report PDE 05-24 be

That consideration of Report PDE 06-24 be

That consideration of Report FS 21-24 be

1. That Council endorse the Town’s 2024 Municipal Asset Management Plan which highlights the Community and Technical Levels of Service for all service areas (Facilities, Fire Equipment, Fleet, Library Resources, Parks, Roads Right-of-Way, and Technology & Innovation Services) as attached to Report FS 31-24; 2. That Council endorse the following recommendations as highlighted in Section 6 the Town’s 2024 Municipal Asset Management Plan: a. Refine existing levels of service for all other assets and propose sustainable levels of service for all service areas to be approved by Council by July 1, 2025; b. Undertake community engagement surveys and public information sessions, to inform future asset management plans on Whitby residents’ desired Levels of Service for municipal assets; c. Assess and evaluate existing maintenance and repair activities and capture these in the Asset Management database in order to get a complete picture of future financial requirements; d. Review consequence of failure ratings regularly; e. Assess the costs of Climate Change resilience and the associated risks to assets; f. Propose Climate Change adaptation and mitigation measures for all Service Areas; and, 3. That Staff continuously refine lifecycle treatments to ensure assets are being maintained as cost efficiently as possible.