Special Council Meeting

That Report FS 04-24 be received; That the full accrual accounting amounts identified in Report FS 04-24 be approved and included as budget figures in the December 31, 2024 audited financial statements; and, That the Treasurer be authorized to make the required amendments to the budget figures in the Town’s audited financial statements for any technical adjustments or amendments to the Town’s 2024 budget approved by Council.

That the 2024 Operating Budget be approved at a net Town tax levy increase of $5,938,856 (to a total tax levy of $127,071,122 inclusive of estimated assessment growth) representing a 4.9% average residential increase to the Town levy or an estimated 1.7% increase to the overall Whitby residential tax bill; That the Town’s 2024 operating budget, in the gross expense budget amount of $175,254,182 be approved inclusive of: The Budget Decision Items #1 to #33 as shown in Attachment 4 of Report FS 03-24; A tax-based increase of $500,000 to the Town’s Asset Management Reserve Fund and $500,000 to the Town’s Growth Reserve Fund; and Funding from the revenue sources identified in Table 2 of report FS 03-24; That ten (10) full-time firefighters be pre-approved in the 2025 Operating Budget; That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 03-24 be approved and staff be directed to bring forward a by-law to amend the Fees and Charges By-law; That the 2024 Capital Budget, in the gross capital budget amount of $83,961,117, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 03-24; That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 03-24, be received; That the $11,246,392 of proposed 2024 capital projects outlined in Table 1 of Re

That the main motion be amended by including Item 14 as follows: That Items 1 to 13 above have been revised based on the following amendments: That the replacement of the Dryden culvert be added to the 10-year capital plan and that it be tied to the replacement of the Anderson culvert.

That Item 14 of the main motion be amended to include the following: That Decision Item #14, to start Firefighter Recruitment, be amended to include pre-approval of 20 firefighters in the 2025 budget to be funded $1.25 million (inclusive of recruitment costs) in 2025 and $1.2 million in 2026 which allows for 10 firefighters to be hired by Q1, 2025 and 10 by the start of Q4, 2025.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #44 for the Waste Collection services on Private Residential Property program be approved with funding to be phased in through the 2025 and 2026 budgets with Council’s consideration of an implementation plan from the Community Services Department in 2024.

That Item 14 of the main motion, as amended, be further amended to include the following: That the following Decision Items, amounts, and full-time equivalent (“FTE”) positions be removed from the 2024 Budget: Decision Item #13, a Fire Training Officer position (1 FTE), in the amount of $80,721. Decision Item #25, a Fall Temporary Labourer (Sportsfield) position (0.5 FTE), in the amount of $8,354. Decision Item #24, an Equipment 1 Operator position (1 FTE), in the amount of $56,337. Decision Item #21, a Labourer (Roads) position (1 FTE), in the amount of $53,384. Decision Item #7, conversion of Economic Development Officer to Permanent (1 FTE), in the amount of $122,563. Decision Item #8, a Strategic Initiatives Co-ordinator position (1 FTE), in the amount of $52,592. Decision Item #10, a Capital Project Supervisor position (1 FTE), in the amount of $78,645. (See following motions) Moved by Councillor Leahy Seconded by Councillor Bozinovski That the amending motion above be divided to consider each item as a separate motion.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #13, a Fire Training Officer position (1 FTE), in the amount of $80,721 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #25, a Fall Temporary Labourer (Sportsfield) position (0.5 FTE), in the amount of $8,354 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #24, an Equipment 1 Operator position (1 FTE), in the amount of $56,337 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #21, a Labourer (Roads) position (1 FTE), in the amount of $53,384 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #7, conversion of Economic Development Officer to Permanent (1 FTE), in the amount of $122,563 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #8, a Strategic Initiatives Co-ordinator position (1 FTE), in the amount of $52,592 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #10, a Capital Project Supervisor position (1 FTE), in the amount of $78,645 be removed from the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That the additional $500,000 tax-funded transfer to the Growth Reserve Fund, to pay for the Town’s share of future infrastructure that supports growth, be removed from the 2024 budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That the following Decision Item, amount, and full-time equivalent (“FTE”) position be added to the 2024 Budget: Decision Item #45, an Enforcement Services Officer position (1 FTE), in the amount of $21,641

That Item 14 of the main motion, as amended, be further amended to include the following: That 2024 Whitby Public Library Capital Project 71241509 CPL – G4020 Pond Lighting and Capital Project 71241510 – Design and Construction of the Pond Rehabilitation, in the Asset Management Reserve-funded amounts of $155,250 and $165,000, respectively, be removed from the 2024 Budget and

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #34, in the amount of $50,884, for a Garbage Collector (Parks) position be added to the 2024 budget along with a 2024 capital project for a $270,000 (Development Charge-Funded) Garbage Truck with Crane.

That Item 14 of the main motion, as amended, be further amended to include the following: That the following Decision Items be added to the 2024 Budget: Decision Item #35, a Parks Maintainer position (1 FTE), in the amount of $57,122; Decision Item #38, tax-based funding to support provisions in a new Farmer’s Market Agreement in the amount of $5,000; Decision Item #41, a capital project for Downtown (Whitby & Brooklin) Beautification – Garbage Receptacles in the amount of $16,000. (See following motions) Moved by Councillor Lundquist Seconded by Mayor Roy That the amending motion above be divided to consider each item as a separate motion.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #35, a Parks Maintainer position (1 FTE), in the amount of $57,122 be added to the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That Decision Item #38 with no tax-impact to the 2024 Budget be added to the 2024 Budget.

That Item 14 of the main motion, as amended, be further amended to include the following: That the following Decision Item #41, a capital project for Downtown (Whitby & Brooklin) Beautification – Garbage Receptacles in the amount of $16,000 be added to the Proposed 2024 Budget.

That in accordance with the Town's Procedure By-law, the Special Council meeting continue to go past 11:00 p.m.

That in accordance with the Town's Procedure By-law, the Special Council meeting continue to go past 11:30 p.m.

That the budget items related to summer students be approved.

That leave be granted to introduce By-law # 8048-24 and # 8049-24, as amended, and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on February 15, 2024 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

1. That the 2024 Operating Budget be approved at a net Town tax levy increase of $5,938,856 (to a total tax levy of $127,071,122 inclusive of estimated assessment growth) representing a 4.9% average residential increase to the Town levy or an estimated 1.7% increase to the overall Whitby residential tax bill; 2. That the Town’s 2024 operating budget, in the gross expense budget amount of $175,254,182 be approved inclusive of: a. The Budget Decision Items #1 to #33 as shown in Attachment 4 of Report FS 03-24; b. A tax-based increase of $500,000 to the Town’s Asset Management Reserve Fund and $500,000 to the Town’s Growth Reserve Fund; and c. Funding from the revenue sources identified in Table 2 of report FS 03-24; 3. That ten (10) full-time firefighters be pre-approved in the 2025 Operating Budget; 4. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 03-24 be approved and staff be directed to bring forward a by-law to amend the Fees and Charges By-law; 5. That the 2024 Capital Budget, in the gross capital budget amount of $83,961,117, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 03-24; 6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 03-24, be received; 7. That the $11,246,392 of proposed 2024 capital proj

That the amending motion above be divided to consider each item as a separate motion.

1. That the 2024 Operating Budget be approved at a net Town tax levy increase of $5,335,434 (to a total tax levy of $126,467,696 inclusive of estimated assessment growth) representing a 4.4% average residential increase to the Town levy or an estimated 1.5% increase to the overall Whitby residential tax bill; 2. That the Town’s 2024 operating budget, in the gross expense budget amount of $174,650,760 be approved inclusive of: a. The Budget Decision Items #1 to #33 as shown in Attachment 4 of Report FS 03-24, as amended in Item 14; b. A tax-based increase of $500,000 to the Town’s Asset Management Reserve Fund; and c. Funding from the revenue sources identified in Table 2 of report FS 03-24; 3. That twenty (20) full-time firefighters be pre-approved in the 2025 Operating Budget; 4. That the proposed user fee increases, and new fees as identified in Attachment 3 of report FS 03-24 be approved and staff be directed to bring forward a by-law to amend the Fees and Charges By-law; 5. That the 2024 Capital Budget, in the gross capital budget amount of $84,247,117, identified in Attachment 5, be approved and funded from the sources identified in Table 3 of report FS 03-24; 6. That the Treasurer’s update of the Town’s projected debt servicing charges as it impacts the Town’s Annual Repayment Limit for all previously approved debentures and the proposed debentures, outlined in Staff Report FS 03-24, be received; 7. That the $11,246,392 of proposed 2024 capital projects outlined in Tabl