Committee of the Whole

1. That Correspondence # 2020-461 received by the Town Clerk from E. Tuinman, Resident, dated June 7, 2020 regarding the keeping of backyard chickens be received for information.

That Item 2 of the motion directing staff to review the City of Toronto's pilot for backyard chickens in residential areas once the pilot results are published and to report back with findings be

1. That the Town of Whitby accept the low bid as submitted by Bond Paving & Construction Inc. in the amount of $282,550.00, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete miscellaneous asphalt patching as required by the Town of Whitby; 2. That the Total Project Cost of $380,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept its portion of the low tender from 1035477 Ontario Limited- Glenn Windrem Trucking in the estimated amount of $172,350.00 (excluding taxes) for a three (3) year term for the delivery of sodium chloride; 2. That the total estimated project cost for the Town of Whitby in the amount of $175,383.36 be approved; 3. That approval be granted for the option to extend the contract for two (2) additional one (1) year term(s) based on satisfactory performance, service quality, acceptable proposed pricing for years four (4) and five (5) and budget approval; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That Report No. CS 29-20 of the Commissioner of Corporate Services/Treasurer be received as information.

1. The annual statement of Development Charge and Parkland Reserve Funds as of December 31, 2019 be received as information; and, 2. The annual update on the Non-Statutory and Statutory Development Charge exemptions and the total Development Charge collections be received as information.

That Report PW 05-20 be received as information.

1. That a budget of $650,000 be approved for the replacement of the existing collapsed Corrugated Steel Pipe culvert on Townline Road, and the funding source(s) be determined by the Commissioner of Corporate Services/Treasurer; 2. That the Commissioner of Public Works and the Commissioner of Corporate Services/Treasurer be authorized to award the tender to the lowest compliant bidder provided such tender is within the approved budget amount or as amended per F 170 Capital Budget Management and Control Policy; 3. That a copy of this report be forwarded to the Township of Scugog; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Community Services Report, CMS 03-20 be received as information; 2. That Staff be directed to issue a Request for Proposal (RFP) for the selection of the Design Consultant for the North Whitby Sports Complex (NWSC); and, 3. That the Design Consultant be instructed to make provision in the design for the potential for a connection to a future district energy plant, should Council decide to implement same, into the building design.

That the main motion be amended by adding the following as Item 4: That Staff report to Council on June 22, 2020 with a summary of comments from user groups on amenities requested to be included within the North Whitby Sports Complex.

1. That Community Services Report, CMS 03-20 be received as information; 2. That Staff be directed to issue a Request for Proposal (RFP) for the selection of the Design Consultant for the North Whitby Sports Complex (NWSC); 3. That the Design Consultant be instructed to make provision in the design for the potential for a connection to a future district energy plant, should Council decide to implement same, into the building design; and, 4. That staff report to Council on June 22nd with a summary of comments from user groups on amenities requested to be included within the North Whitby Sports Complex.

That Report LS 06-20 be received for information. Page 10 of 13 Committee of the Whole Minutes June 15, 2020 - 7:00 PM

1. That staff be directed to bring forward a standalone by-law to regulate dust from residential construction in the Town of Whitby for Council consideration; and, 2. That Item MD-5183 be removed from the New and Unfinished Business List – General Government.

Whereas the COVID-19 pandemic is forming a long-lasting impact on the lives of our residents, be it financially, mentally, physically, emotionally and even spiritually; now is the time to express our thanks to the Essential and Frontline Workers that are vital to the well-being of Whitby; Whereas, some residents have decided to display signs on their property to show support and to thank Essential and Frontline Workers; and, Whereas, the professionalism and hard work of Essential and Frontline Workers have allowed the Province of Ontario to begin with the reopening of our economy so that other residents can start working again. Now Therefore Be It Resolved: 1. That the Town of Whitby hereby provides an exemption for temporary signs thanking Essential and Frontline Workers and temporary signs congratulating school graduates for the remainder of 2020; and, 2. That the Town continue to thank Essential and Frontline workers for their commitment and hard work through the Town of Whitby’s social media outlets.

That the meeting adjourn.