Regular Council Meeting

That the Regular Council Minutes of May 26, 2025, and the Special Council Minutes of June 9, 2025 be approved.

That the motion for the previous question be called. See following motions Councillor Leahy indicated that he felt that the above-noted motion was out of order, noting there should be discussion and debate about the May 26, 2025 Regular Council minutes. Mayor Roy indicated that the minutes were only available for amendment in instances of factual error or omissions. In accordance with Section 15.4 of the Procedure By-law, Councillor Leahy challenged the ruling of the Mayor. Mayor Roy put the following vote to Council: Will the ruling of the Chair be sustained? Voters For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 7 2 0

That the motion for the previous question be called. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 6 3 0

That the rules of procedure be suspended to hear delegations regarding Item 9.11, Planning and Development (Engineering Services) Department Report PDE 06-25. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 4 5 0

That the rules of procedure be suspended to hear delegations regarding Item 14.2, By-law # 8200-25. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 4 5 0

That the proclamation for National Dental Care Day be endorsed.

That the Development Fees Review Study prepared by Watson and Associates Economists Ltd. (Attachment 1) be received for information; That the proposed amendments to the Planning Services Fees included in Attachment #2 of Report PDP 23-25 be approved; That the proposed amendments to the Building Services Fees included in Attachment #2 of Report PDP 23-25 be approved; That the proposed amendments to the Engineering Services Fees included in Attachment #2 of Report PDP 23-25 be approved; That the recommended fees take effect on July 1, 2025; That all Planning, Building and Engineering Services Fees be indexed January 1 st , annually, based on the Consumer Price Index – All Items, for the Province of Ontario published by Statistics Canada in the month of May of the previous year; That the Town Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report PDP 23-25; That Council approve additional staff resources for each of the following full-time positions, including the associated capital and operating costs: Planner II, Development Review (Planning Services); Planner II, Zoning & Regulation (Planning Services); Water Resource Engineer (Engineering Services); Program Manager, Development Infrastructure (Engineering Services); 2 Building Inspector II’s (Building Services); 1 Senior Plans Examiner (Building Services); and, That P&D-0012 be removed from the New and Unfinished Business List.

That Report PDP 31-25 be received for information, as an update to the on-going Review and Update of the Brooklin HCD Plan and the Werden’s Plan Neighbourhood HCD Plan.

That Council approve an Amendment to Zoning By-law 1784 (File No. Z-06-25) for the removal of the Holding (H) Symbol, as outlined in Planning Report PDP 24-25; and, That a by-law to amend Zoning By-law 1784 be brought forward for Consideration by Council.

That Council approve the Draft Plan of Subdivision (File Number: SW-2022-06), subject to the comments included in Report PDP 25-25 and the Conditions of Draft Plan Approval included in Attachment #9; That Staff be authorized to prepare a Subdivision Agreement; That Council approve the amendment to Zoning By-law #1784 (File Number: Z-19-22) and that a Zoning By-law Amendment be brought forward for consideration by Council at a later date; That Williams and Stewart Associates Ltd. be appointed as the Control Architect for the Draft Plan of Subdivision; and, That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision.

That Council approve Official Plan Amendment Number 145 to the Whitby Official Plan (File: OPA-2024-W/10), as shown on Attachment #9, and that a By-law to adopt Official Plan Amendment Number 145 be brought forward for consideration by Council; That Council approve the Draft Plan of Subdivision (File: SW-2024-04), subject to the comments included in Planning Report PDP 26-25 and the conditions of draft plan approval included in Attachment #13; That Staff be authorized to prepare a Subdivision Agreement; That Council approve an amendment to Zoning By-law 1784 (File: Z-15-24), and that a by-law to amend Zoning By-law 1784 be brought forward for consideration by Council; and, That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision.

That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for the Menkes Whitby Business Park, located at 1655 Stellar Drive.

That Council approve an amendment to Zoning By-law No. 1784 (Z-16-24), subject to the comments included in Report PDP 28-25; and, That a by-law to amend Zoning By-law #1784 be brought forward for consideration by Council at a future date.

That Council approve an amendment to Zoning By-law # 2585 (File No. Z-17-24) as set out in Planning Report PDP 29-25; and, That a by-law to amend Zoning By-law # 2585 be brought forward for consideration by Council.

That Report PDP 30-25 be received for information; and, That the Clerk forward a copy of Planning and Development Report PDP 30-25 to the Region of Durham, Community Growth and Economic Development.

That Council approve the proposed amendment to the Traffic By-law 8059-24 to incorporate changes to Schedule “N” of the By-law, as identified in Attachment 1; and, That a by-law to amend By-law 8059-24 be brought forward for the consideration of Council.

That Staff be directed to proceed with the removal of speed humps 3 and 4 on Whitburn Street, as shown on the map of the Whitburn Street speed humps provided by Transportation Services, at a cost of $15,000 funded through the existing Traffic Calming Initiatives capital project 40236066.

That Staff be directed to proceed with the removal of speed humps 3 and 4 on Whitburn Street, as shown on the map of the Whitburn Street speed humps provided by Transportation Services, at a cost of $15,000 funded through the existing Traffic Calming Initiatives capital project 40236066. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 5 4 0

That the proposed E-scooter and E-bike By-law appended to this Report as Attachment 4 be brought forward for the consideration of Council.

That Staff Report PDE 08-25 be received; That Council direct staff to proceed Option 3 of the Garden Street Lay-by design, as outlined in Staff Report PDE 08-25, which includes an Intersection Pedestrian Signal at Colette Drive and parking north and south of Colette Drive; and, That a 2025 Capital Project be established for the construction of Garden Street Lay-by Parking (Option 3) project, in the amount of $609,500, funded $304,750 from the Development Charges Roads Reserve Fund and $304,750 from the Growth Reserve Fund.

That the proposed Draft Traffic Calming Policy and Guidelines attached in Attachment 1 and Attachment 2 be received for information; and, That staff consider the input received by Council and the Community and bring forward the Final Traffic Calming Policy and Guidelines in the fall.

That Council approve entering into a third one (1) year sponsorship agreement effective until May 1, 2026 with CUPE 53 Whitby for a Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), including keeping Arena 5 as “CUPE 53 Whitby Arena 5”, based on the sponsorship package and other terms and conditions identified in Report CAO 10-25.

That Report CAO 14-25 be received as information; and, That the Clerk’s office forward a copy of Staff Report CAO 14-25 to the Region of Durham’s Sustainability Department.

That Council receive report CAO 15-25 regarding the 2026 Workforce Plan Review for information.

That Council receive Report CAO-16-25 The IDEA Project, Journey to Inclusivity Status Update 2025 for information.

That Council approve the 2026 Council, Committee, and Public Meetings Schedule appended to this Report as Attachment 1.

That Council reconsider Item 10.5, Office of the Town Clerk Report CLK 07-25. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 3 6 0

That Council receives, for information, and reviews Whitby Fire and Emergency Services (WFES) 2024 Annual Report.

That Report FS 05-25 be received as information.

That report FS 25-25 regarding Annual Insured Claims be received as information.

That the Town of Whitby Council condemn in the strongest terms possible the recent acts of Islamophobic vandalism and hate in all its forms and restate its commitment to an inclusive and welcoming town for all; That Council express its support for the past National Summit on Islamophobia with the participation of the Federal, Provincial and local governments; and, That Council commit to looking for ways to educate residents about Islamophobia and ways to combat all forms of hate through a coordinated public information campaign.

That Report CAO 11-25 Hotel Feasibility Study be received for information; and, That Council endorse Attachment 2 of this report to support staff in advancing and promoting the proposed hotel and conference centre in the Town of Whitby.

That Report CAO 12-25 be received for information; and, That Council approve the recommended updates to the Economic Development Strategy.

That Report CAO 13-25 be received for information.

That Report CLK 04-25 of the Office of the Town Clerk be received for information; and, That the Clerk be directed to bring forward a by-law to repeal By-law #7707-20 and replace it with the draft Records Classification & Retention By-law substantially in the form appended as Attachment # 1 to Report CLK 04-25.

That Report CMS 08-25 be received for information; That Council approve the Gateway Removal Grant: One-Year Pilot Program, as outlined in Staff Report CMS 08-25, and direct Staff to implement this program commencing in the first quarter of 2026; That staff report back with the results of the program and recommendations on continuation or conclusion of the one-year grant pilot program; and, That NUB Item #GG-0039 “That Staff be directed to report back on the opportunity for a grant program for homeowners to offset their costs of removing gateway and masonry features and columns located on private property prior to the introduction of the 2026 Strong Mayor Budget” be removed from the New and Unfinished Business Listing.

That Report CMS 09-25 be received; That Council approve the installation of metal plaques of a nautical or fish theme, to be selected by Staff, with the plaques to be affixed to the existing railing along Lions Promenade as a waterfront dedication feature; and, That GG-0035, related to staff investigating the installation of a commemorative dedication feature at the waterfront, be removed from the New and Unfinished Business List.

That report LS-08-25 be received for information; That the proposed new Fence By-law, be brought forward to Council on October 6, 2025 for consideration and adoption, substantially in accordance with Attachment #1 to this Report; That Council grant delegated authority for consideration of minor height exemptions (up to 10%) to the Commissioner of Legal and Enforcement Services/Town Solicitor; That Council delegate the authority for consideration of additional height exemptions to the Municipal Licensing and Standards Committee in accordance with the Fence By-law Exemption Process outlined in Schedule “A” of the proposed New Fence By-law; That the Clerk be directed to amend the Terms of Reference for the Municipal Licensing and Standards Committee to include consideration of Fence By-law Exemptions; That staff be directed to bring forward a By-law to amend Fees and Charges By-law # 7220-17, as amended, for Minor Fence Height Exemptions and to add a new tier fee for Fence By-law Exemptions as noted in Section 5 of Report LS 08-25; and, That item number GG-0038 be removed from the New and Unfinished Business List.

That Report LS 09-25 be received for information; That the proposed amendments to the Town’s Traffic By-law #8059-24, as amended, appended to this report as Attachment # 1 be brought forward to Council for consideration; and, That the proposed amendment to the Town’s Fees and Charges By-law #7220-17 appended to this Report as Attachment # 2 be brought forward to Council for consideration.

Whereas Luther Vipond (1914–1982) was a life long resident of Brooklin/Whitby who distinguished himself over a 5 decade period as an athlete, coach, manager, executive, sponsor, mentor, and community builder; and, Whereas Luther Vipond was an accomplished lacrosse player, but as with many of his contemporaries, Luther’s lacrosse career gave way to the more pressing matters of WWII and he was among the 14,000 Canadians who landed on Normandy’s beaches on D–Day on June 6, 1944; and, Whereas Luther Vipond was among the volunteers who erected a new arena in Brooklin, and in 1954 Luther assumed the role of Brooklin (Whitby Township) arena manager, a position he would hold until his retirement in 1979. Luther was active during these years as a coach of Brooklin minor lacrosse and hockey teams; and, Whereas the Town is currently undertaking community engagement on the future use of Luther Vipond Memorial Arena. Now Therefore be it Resolved: That, regardless of the future community use identified for the Luther Vipond Memorial Arena and site, that the recognition of Luther Vipond and his name along with the term “memorial” remain key features.

Whereas freedom of expression and demonstrations are protected by the Canadian Charter of Rights and Freedoms; Whereas repeated demonstrations in front of certain places in the municipality, including religious institutions, community centres, and educational institutions, can cause significant disruptions to communities; Whereas disruptions may include excessive noise pollution, obstruction of pedestrian and road traffic, intimidating behaviour toward users, and constant pressure on municipal services; Whereas Canadian municipalities such as the City of Toronto, Town of Oakville, City of Vaughan, City of Brampton, and City of Côte Saint-Luc have recently adopted municipal by-laws establishing bubble zones prohibiting assembly around certain locations to protect citizens and institutions while respecting fundamental rights; Whereas courts in several provinces have already issued temporary injunctions to restrict certain demonstration activities near sensitive locations highlighting the need for a permanent regulatory framework; Now therefore be it resolved: That Town Council request that Legal and Enforcement Services Department staff prepare a draft by-law to create protected access zones with a 50-metre radius around the following locations, at the request of the institution concerned: Places of worship; Educational institutions; Early childhood centres and daycares; Community centres; and, ⁠Healthcare facilities. That these zones be established for a period of one (1) year

Whereas the tariffs imposed by the White House are wreaking havoc on the global economic order and posing serious economic threats to communities on both sides of the Canada-US border; and, Whereas the Federation of Canadian Municipalities has contributed to Team Canada by working closely with the Government of Canada and the provinces and territories, and forging strong relationships with American municipalities and municipal associations to raise awareness about the benefits of free and fair trade between Canada and the negative economic impacts that tariffs pose to their local communities; and, Whereas the turn towards protectionism by the world’s largest economy and Canada’s top trading partner creates long-term uncertainty for the Canadian economy, necessitating a pivot to new trading relationships, both in Canada and abroad; and, Whereas eliminating internal trade barriers could allow Canada’s economy to grow by up to $200 billion per year; and, Whereas numerous Canadian municipalities have committed to re-evaluate their procurement policies in the context of this trade dispute; and, Whereas municipal governments are working with their local business associations to find new export markets, both within Canada and around the world; and, Whereas diversifying Canada’s trading relationships will require a long-term effort to establish new international markets; and, Whereas increasing the flow of goods east-west across Canada and through Pacific, Arctic, and Atlantic ports

Whereas over four million working age Canadians 18 and older identify as having a disability, and of these, approximately 1.6 million have a severe or very severe disability; and, Whereas those working age Canadians with disabilities experience poverty at twice the rate of Canadians without disabilities; and, Whereas the federal government has recognized the importance of reducing poverty and supporting working-age persons with disabilities through the 2023 enactment of the Canada Disability Benefit Act; and, Whereas the federal government has further committed $6.1 billion over six years, beginning in 2025, and $1.4 billion per year ongoing, through a new Canada Disability Benefit program, expected to be launched in June 2025; and, Whereas the federal government has sought public feedback to inform how the Canada Disability Benefit will be administered and delivered; and, Whereas the Town of Whitby supports community well-being, and has a vested interest in ensuring that individuals with disabilities receive adequate financial support from other orders of government that lifts the recipients out of poverty and does not create new barriers to pursuing employment. Now therefore, be it resolved: That the Council of the Town of Whitby calls on the federal government to raise the maximum payment above the proposed $2,400 per year maximum to an amount that is adequate to lift people with disabilities above the poverty line, and increase the working income exemptions (currently $10

That Council Resolution 190-24 be reopened for reconsideration. The resolution was passed after consideration of Office of the Town Clerk Report CLK 07-24. The purpose of reconsideration is to direct Staff to schedule Committee and Council meetings for the months of July and August on the 2025 Council and Committee meeting calendar. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 2 7 0

That leave be granted to introduce By-laws # 8199-25 to # 8219-25 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-laws # 8199-25 to # 8219-25 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Voters For Against Conflict Councillor Leahy X Councillor Lee X Councillor Mulcahy X Mayor Roy X Councillor Shahid X Councillor Yamada X Councillor Cardwell X Councillor Lundquist X Councillor Bozinovski X Results 7 2 0

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on June 23, 2025 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That the motion for the previous question be called. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 6 3 0

That the rules of procedure be suspended to hear delegations regarding Item 9.11, Planning and Development (Engineering Services) Department Report PDE 06-25. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 4 5 0

That the rules of procedure be suspended to hear delegations regarding Item 14.2, By-law # 8200-25. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 4 5 0

1. That the Development Fees Review Study prepared by Watson and Associates Economists Ltd. (Attachment 1) be received for information; 2. That the proposed amendments to the Planning Services Fees included in Attachment #2 of Report PDP 23-25 be approved; 3. That the proposed amendments to the Building Services Fees included in Attachment #2 of Report PDP 23-25 be approved; 4. That the proposed amendments to the Engineering Services Fees included in Attachment #2 of Report PDP 23-25 be approved; 5. That the recommended fees take effect on July 1, 2025; 6. That all Planning, Building and Engineering Services Fees be indexed January 1st, annually, based on the Consumer Price Index – All Items, for the Province of Ontario published by Statistics Canada in the month of May of the previous year; 7. That the Town Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report PDP 23-25; 8. That Council approve additional staff resources for each of the following full-time positions, including the associated capital and operating costs: o Planner II, Development Review (Planning Services); o Planner II, Zoning & Regulation (Planning Services); o Water Resource Engineer (Engineering Services); o Program Manager, Development Infrastructure (Engineering Services); o 2 Building Inspector II’s (Building Services); o 1 Senior Plans Examiner (Building Services); and, 9. That P&D-0012 be removed from the New and Unf

That Staff be directed to proceed with the removal of speed humps 3 and 4 on Whitburn Street, as shown on the map of the Whitburn Street speed humps provided by Transportation Services, at a cost of $15,000 funded through the existing Traffic Calming Initiatives capital project 40236066. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 5 4 0

That Council reconsider Item 10.5, Office of the Town Clerk Report CLK 07-25. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 3 6 0

That the motion regarding Establishing Protected Access Zones around Sensitive Places be

That leave be granted to introduce By-laws # 8199-25 to # 8219-25 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. For Against Conflict Mayor Roy X Councillor Bozinovski X Councillor Cardwell X Councillor Leahy X Councillor Lee X Councillor Lundquist X Councillor Mulcahy X Councillor Shahid X Councillor Yamada X Results 7 2 0