Committee of the Whole

That Council approve an amendment to Zoning By-law 1784 (Application Z-13-18) subject to the conditions contained in Attachment #4 of Report PL 3-19; and, That the Zoning By-law Amendment to remove the ‘H’ Holding symbol on the subject land be brought forward for consideration by Council at such time as all of the conditions have been met.

1. That Council approve an amendment to Zoning By-law 1784 (Application Z-13-18) subject to the conditions contained in Attachment #4 of Report PL 3-19; and, 2. That the Zoning By-law Amendment to remove the ‘H’ Holding symbol on the subject land be brought forward for consideration by Council at such time as all of the conditions have been met. Page 3 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM

1. That Council approve the Draft Plan of Condominium (File CW- 2016-04) subject to the comments included in Planning Report PL 2-19 and the conditions of draft plan approval included in Attachment #3; 2. That Staff be authorized to prepare a Condominium Agreement; 3. That the Mayor and Clerk be authorized to sign any necessary documents; and, 4. That the Region of Durham Commissioner of Planning and Development be advised of Council’s decision.

1. That Council approve the Draft Plan of Condominium (File CW- 2018-01) subject to the comments included in Planning Report PL 5-19 and the conditions of draft plan approval included in Attachment #4; 2. That Staff be authorized to prepare a Condominium Agreement; 3. That the Mayor and Clerk be authorized to sign any necessary Page 4 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM documents; and, 4. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham of Council’s decision.

1. That Council approve the proposed amendment to Zoning By-law # 2585 (Application Z-03-18), to permit the proposed development; and, 2. That a Zoning By-law Amendment or Amendments to implement the proposed development be brought forward for Council’s approval,including the removal of the ‘H’ symbol at such time as the proponent has satisfied conditions related to servicing through the site plan approval process.

Page 5 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM That Council approve a variance to the Town of Whitby Sign By-law # 7379-18 for Prombank Investment Ltd. (Wendy’s) at 1601 Champlain Avenue, to permit two (2) wall signs at 1.07 and .91 metres above the adjacent grade.

That Council approve a variance to the Town of Whitby Sign By-law # 7379-18 for Esprit Lifestyle Communities (Lynde Creek Village), at 50 Paul Burns Way, to permit one pylon sign with an area of 5.79 square metres.

That, upon final approval of OPA 108, any requests to submit an application to amend the Brooklin Community Secondary Plan be considered by Council on an individual basis, notwithstanding the two- year moratorium provided for under the Planning Act.

That the Guide, Terms of Reference(ToR) and Submission Responsibilities for both a Comprehensive Block Plan (CBP) and an Urban Design Plan (UDP) dated November 2018, be endorsed by Council for use by Developers, landowners and their consultants.

Page 7 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM 1. That Council approve and appoint the following members of Whitby Seniors’ Services to the Whitby Seniors’ Services Committee of Council for a period of one year ending December 31, 2019: a. Suzanne Allen; b. Shirley Barnes; c. Jackie Brown; d. Mike Brown; e. Moya Bugelli; f. Roger Caughell; g. Carol James; h. Tom McNown; i. Bob Toyama; and, j. Patricia Turrell. 2. That Council approve the revised Terms of Reference for the Seniors’ Services Committee of Council and that Council delegate authority for the Seniors’ Services Committee of Council to set fees for programs under the Committee’s Terms of Reference and scope of work, specifically Drop-In programs.

That Community and Marketing Services Department Report CMS 02- 19 regarding the 2018 Annual Report for the Mayor’s Community Development Fund and the Performing Arts Community Development Fund be received.

Page 8 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM That Council approve the Desjardins Insurance Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), including renaming Arena 6 to ‘Desjardins Arena 6’, under the terms and conditions identified in Community and Marketing Services Report CMS 06-19.

1. That Council authorize the Treasurer to vest the property with the legal description (PIN 26504-0142 (LT) LT 18 7th Double Range PL H50031 Whitby; LT19 7th Double Range PL H50031 Whitby as in TW7275, except PT 1 40R6024, TW13886, TW17526, D135546, D466480, TW13523; S/T Execution 92-06037, If Enforceable; S/T Execution 93-02443, If Enforceable; S/T Execution 93-02587, If Enforceable; S/T Execution 96-01752, If Enforceable; S/T Execution 97-03452, If Enforceable; Whitby) into the ownership of the Town of Whitby; and, 2. That Council authorize the Treasurer to vest the property located on 2.Wilson House Drive with legal description (PIN 26581-0226 LT, Block 38 Plan 40M2040, Whitby) into the ownership of the Town of Whitby.

That a By-law be brought forward to authorize the temporary borrowing of an amount up to Fifteen Million dollars for cash flow purposes, if required, at any one time during the calendar year 2019. Page 9 of 13 Committee of the Whole Minutes January 07, 2019 - 7:00 PM

That Report Number CS 09-19 identifying properties currently eligible to be advertised for tax sale be received as information.

1. That the Town of Whitby accept the low tender bid of Shu-Pak Equipment Inc. in the amount of $1,387,050.00 (plus applicable taxes) for the supply and delivery of three (3) replacement Dual Stream Side Loaders with Organics Buckets and two (2) replacement Single Stream Side Loading Refuse Trucks; 2. That the total estimated project cost of $1,416,962.08 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That Report CAO 01-19 be received for information.

1. That Report CAO 03-19 be received for information; 2. That staff continue to undertake the development and implementation of the Community Engagement Strategy and Action Plan expected to launch late Q1 2019; 3. That staff Report annually on the Community Engagement Strategy and Action Plan; and, 4. That recommendations resulting from the Strategy and Action Plan be

1. That Report CAO 04-19 be received for information. 2. That the following Town events, coordinated through the Corporate Communications Division, continue to be hosted in 2019 as outlined in Section 4.1: a. Family Day; b. Doors Open; c. Canada Day; d. Whitby in Bloom Garden Tour and Speaker Series; e. Movies in the Park; f. Harvest Festival; g. Open Streets; h. Christmas in the Village; and, i. Whitby Tree Lighting. 3. That Council authorize staff to update the following Town events as outlined in Section 4.2: a. Culture in the Square; b. Music in the Park (Whitby and Brooklin); and, c. Fresh Air in the Square.

1. That the Clerk be directed to bring forward amendments to the Procedure By-law to disband Management Committee and take any other actions necessary to effect this change; and, 2. That the mandate of Management Committee be divided between Committee of the Whole for non-confidential matters and in camera Council meetings for confidential matters.

That the meeting adjourn.