Committee of the Whole

1. That Council approve an amendment to extend the temporary use for a garden suite (File Number: Z-22-21) for a period of three (3) years at 870 Columbus Road West, and that a By-law to amend Zoning By-law # 1784, as amended, be brought forward for Council’s consideration; and, 2. That Council authorize the Mayor and Clerk to execute the amending Site Plan Agreement to extend the permissions for the garden suite for a period of three (3) years.

Page 5 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM That Report PL 77-21 be

1. That Tender T-553-2021 be awarded to Mark's Commercial, a division of Mark's Work Wearhouse Ltd., in the amount of $190,320.51 (plus applicable taxes) for a three (3) year term for Page 7 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM the supply and delivery of work wear, to be funded annually from the operating budget; 2. That approval be granted for the option to extend this contract for two (2) additional one (1) year terms subject to work wear requirements, budget approval and provided the Successful Bidder’s annual performance, product quality and timely delivery are satisfactory, at a projected incremental amount of $126,880.34 (plus applicable taxes and contract cost escalations for the extension term); and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That Report FS 27-21 be received as information.

1. That Report No. FS 54-21 be received as information; 2. That, the Town provide the Business Advisory Centre of Durham a payment of $50,000 for the Town’s share of the Provincial My Main Street Grant, funded from the 2021 operating budget, account 799-MEDB-3980; 3. That a new service level related to Closed Circuit Television (CCTV) equipment in Downtown Whitby, at an annual cost of $2,000 be approved and included in the 2022 operating budget; and, 4. That a new 2021 capital project, in the amount of $40,000 be established for a Downtown Whitby CCTV system, funded $20,000 from the grant received by the Durham Regional Police Service and $20,000 from the Long Term Finance Reserve.

1. That staff report FS 62-21 be received for information; and, 2. That the Treasurer be authorized to make a lump sum payment, of up to $20,875,000 to the West Whitby Landowners Group, funded from the Roads Development Charge reserve fund.

That a By-law is brought forward to authorize the external temporary borrowing of up to $56,681,000 from January 1, 2022 to September 30, 2022, and up to $28,340,000 between October 1, 2022 and December 31, 2022.

That a by-law be brought forward to allow for the Interim Tax Billing for the 2022 taxation year as outlined in this report FS 66-21.

1. That the Capital Projects listed as “2022 Budget (Delivery in 2022)” and “2022 Budget (Delivery in 2024)” in Table 1 of Report FS 68-21 be granted pre-budget approval; 2. That the Head of Organizational Effectiveness or Head of Operations and Treasurer be provided delegated authority to award the 2021 and 2022 Capital Projects identified in Table 1 of Report FS 68-21 following a procurement in accordance with the Purchasing Policy and provided such awards are within budgets; 3. That all awards made under Staff’s delegated authority be summarized and reported to Council after- the-fact; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council endorse the draft Terms of Reference and approach for the Region of Durham’s Proposed Study of the Current Policy/Practice for Street Lighting on Regional Roads; 2. That the Region’s current practice with respect to street lighting on Regional roads, as described in the Region’s Works Committee Report # 2021-W-36 (refer to Attachment 1), continue to prevail until the Region’s proposed study is completed and any changes are approved and implemented; and, 3. That Public Works Report PW 39-21 be forwarded to the Region of Durham.

That the main motion be amended by including a new Item 3 and renumbering the remaining item accordingly. 3. That Staff review and report to Council as to the feasibility and cost for assumption by the Town of street lighting for Taunton Road between Country Lane and Cochrane Street, or as otherwise directed by Staff, given the upcoming opening of Thermea Spa, with the report to be provided by the end of Q1 of 2022.

1. That Council approve an amendment to Traffic By-law # 1862-85, as identified in Attachment 2 to Report PW 40-21; and, 2. That a by-law to amend By-law # 1862-85 be brought forward for the consideration of Council. Page 12 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM

1. That the Development Fees Review Study prepared by Watson & Associates Economists Ltd. (Attachment 1) be received for information; 2. That the proposed amendments to the Engineering Review and Inspection Fees included in Attachment 2 of Report PW 43-21 be approved; 3. That the recommended fees take effect on January 1, 2022; 4. That all the Engineering Review and Inspection Fees be indexed by 2.5% on January 1 of each year; Page 13 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM 5. That the Town Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report PW 43-21; and, 6. That Council approve one additional staff resource for each of the following full-time positions, including the associated capital and operating costs identified in Tables 2 and 3 of Report PW 43-21: • Water Resource Engineer (Development) • Program Manager (Development) • Development Services Technician 2 (Development) • Supervisor of Development Construction • Construction Inspector 2 • Construction Inspector 1

1. That Council receive Report CAO 33-21 for information; and, 2. That Council commit the Town of Whitby to join the Race to Resiliency and Race to Zero.

1. That Report CAO 34-21 be received for information; 2. That Council provide pre-budget approval of the planned 2022 capital project 55227607 in the amount of $161,000 to complete a Page 14 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM Zero Carbon Whitby Costing Study funded from the Long Term Finance Reserve; 3. That Staff be directed to prepare a Zero Carbon Whitby Costing Study to be presented in May 2022 in alignment with the 2023 budget cycle; and, 4. That Council authorize staff to extend the existing Zero Carbon Whitby Contract and retain Sustainable Solutions Group to complete the Zero Carbon Whitby Costing Study in the amount of $158,000 (plus HST) in accordance with Section 7.1 of the Purchasing Policy.

1. That Council approve the Draft Electric Vehicle Charging Station User Policy as outlined in Attachment 1; 2. That Council approve the proposed amendment to Traffic By-law # 1862-85 to incorporate the changes, as identified in Attachment 2; and, 3. That a By-law to amend By-law 1862-85 be brought forward for the consideration of Council.

That Council authorize staff to extend the existing Climate Change Adaptation Plan Contract and retain Sustainable Solutions Group to Page 15 of 16 Committee of the Whole Minutes December 06, 2021 - 7:00 PM complete the Climate Change Mitigation Plan in the amount of $122,000 plus HST in accordance with Section 7.1 of the Purchasing Policy.

That the meeting adjourn.