Committee of the Whole

That Council endorse Whitby’s inclusion as a signatory to the 2019 Inter-Governmental Declaration on Clean Air and Climate Change.

1. That Report CAO 29-19 regarding the proposed bronze sculpture of Sir William Stephenson be received; 2. That Council endorse the proposed location at Celebration Square as outlined in the staff report CAO 29-19; 3. That funding for the installation of the art piece be

1. That Council approve the Whitby 55+ Recreation Strategy (2019 – 2023) and the recommendations contained within; 2. That Council direct Staff to proceed with the implementation of the recommendations outlined; and, 3. That Council approve updating the name of Whitby Seniors’ Services to Whitby 55+ Recreation Services and approve the renaming of the Whitby Seniors’ Activity Centre to the Whitby 55+ Recreation Centre.

1. That Council receive report CMS 27-19 as information; 2. That Council approve the capital project expenditures as outlined in Attachment 1; and, 3. That the Treasurer be authorized to draw on reserve/reserve funds as required to address the budget overage.

1. That Council approve the updated Annual Capital Budget and Capital Forecast Policy F 150 included in Attachment 1 of this report; 2. That Council approve the updated Capital Budget Management Page 7 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM and Control Policy F170 included in Attachment 2 of this report; 3. That Council approve the updated Operating Budget Process Policy F140 included in Attachment 3 of this report; and, 4. That Council approve the updated Operating Budget Monitoring Policy F180 included in Attachment 4 of this report.

1. That the Town of Whitby accept the low bid as submitted by Teknion Limited in the amount of $264,478.00 (plus applicable taxes) for supply, delivery, installation and supervision of furniture and accessories for the Operations Centre Phase 1 Expansion project, as required by the Town of Whitby; and, 2. That the total project cost including contingency of $300,000.00 be approved.

Page 8 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM 1. That the Town of Whitby accept the highest ranking proposal submitted by Miller Waste Systems Inc. for the provision of curbside waste and organics collection in West Whitby for a five (5) year term; 2. That the total estimated 5 year contract amount of $1,020,000 be approved; 3. That as needed services will be subject to annual budget considerations; 4. That approval be granted to extend this contract for up to two (2) additional one (1) year terms based on satisfactory performance and continued budget approval; and, 5. That the Mayor and Clerk be authorized to execute the contract documents

1. That Report PW 4-19 be received as information regarding the need for parking restrictions related to cycling infrastructure in key corridors; 2. That Council approve the proposed amendment to the Traffic By- Page 9 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM Law 1862-85 to incorporate the following changes to Schedule “B” where streets having cycling infrastructure do not have strong parking demand: a. Parking restrictions on the east and west side of Bayside Gate; b. Parking restrictions on the north and south side of Bonacord Avenue; c. Parking restrictions on the north and south sides of Dryden Boulevard between Anderson Street and Thickson Road; and, d. Parking restrictions on the north and south side of Whitby Shores Greenway between Gordon Street and Bayside Gate. 3. That staff engage in public consultation with residents of the following streets to provide them with the Town’s recommendation and rationale to implement no parking and then report back to Council in December 2019 with recommended traffic bylaw changes: a. Residents on the east and west sides of Civic Centre Drive between Rossland Road and Kenneth Hobbs Avenue; b. Residents on the east and west sides of Cochrane Street between Rossland Road and its north limit; c. Residents on the east and west sides of Hickory Street between Dunlop Street and Mary Street; and, d. Residents on the east and west side of McQuay Boulevard. 4. That Council authorize the Clerk to bring forward an amendin

That items 2 (a) and 2 (d) of the main motion be

1. That the Clerk circulate Report PW 29-19 to the Region of Durham; 2. That the Town formalize an agreement with the Region of Durham regarding road rationalization/transfer of the following road segments effective May 1, 2020: a. Rossland Road between Lake Ridge Road and Cochrane Street; b. Cochrane Street between Dundas Street and Rossland Road excluding the limits of the rail bridge; and, c. Henry Street between Victoria Street and Dundas Street. 3. That staff be authorized to continue discussions with respect to road rationalization/transfer of additional road segments; and, 4. That NUB MD-2764 be removed from the New and Unfinished Business register.

1. That Report PW 30-19 be received as information; 2. That the recommended segments of trails identified within Report PW 30-19 be added to the Town’s winter maintenance program starting in the upcoming winter season; 3. That staff report back after the 2019/2020 winter season on further expansion opportunities and budgetary impacts; and, 4. That NUB MD-4827 be removed from the New and Unfinished Business register.

1. That Report CLK 14-19 be received for information; 2. That the proposed Fees and Charges for the Office of the Town Clerk, Fire and Emergency Services Department, Legal and Enforcement Services Department, and Corporate Services Department outlined in this report and appended as Attachments 1, 2, 3, and 4 be approved; and, 3. That the Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law #7220-17 to give effect to the proposed changes contained in Report CLK 14-19.

1. That Staff be directed to report back after the Regional Government Review on the process required to change the election of Regional Councillors from at-large to by ward, so that one Regional Councillor would be elected from each of the Town’s 4 wards (providing the Regional Review results in Council remaining status quo through the province); Page 13 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM 2. That Staff provide information on how Regional Councillors are elected in other GTA municipalities, considerations associated with changing their election from at-large to by ward, and impacts on the administration and conduct of the 2022 election; and, 3. That should the Provincial Regional Review result in a different direction of Council set-up, staff are to report back on the reorganization of Council based on population and best practices of other GTA municipalities.

That the matter of the election of Regional Councillors by ward or at- large be

Whereas in June 2019 the Government of Canada announced the ban of single-use plastics that cause harm by 2021 and efforts to develop consistent Extended Producer Responsibility (EPR) programs across Canada; Whereas in 2016 the Province of Ontario promulgated the Resource Recovery and Circular Economy Act (RRCEA); Whereas the RRCEA contains provisions to require the producers of packaging to reduce the generation of plastic waste, promote better types of plastics, encourage the use of more sustainable alternatives to single-use plastics and to ban the use of unnecessary plastic packaging; Page 14 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM Whereas in fall of 2019 the Minister of MECP instructed both SO and RPRA to move towards wind down the Blue Box Program Plan for a full EPR program, to be implemented staring January 1, 2023; Whereas the Province is engaging AMO, municipalities, producers and other stakeholders, in a consultation process to finalize the new Blue Box EPR regulation by summer of 2020; and, Whereas Council, at its September 23, 2019 Council meeting, requested Staff to report back with a phased in plan to ban single use plastics in Q1 2020, which will include an evaluation of the use of single-use plastics in Town of Whitby facilities and Town sponsored community events, and the legal standing of the Town to impose such a ban on businesses. Therefore, be it resolved that Council of Town of Whitby directs staff to: 1. Work in collaboration wi

1. That Staff report on including the 23.5 kilometers of trails that are currently available to have winter maintenance as a decision item as part of the 2020 budget process; and, 2. That Staff report in Q4 2020 on the cost and timing to include the additional 36 kilometers of trails for winter maintenance that are not currently available to have winter maintenance due to infrastructure related impediments.

Whereas VON Durham has requested space to hold bereavement groups and/or one-to-one bereavement support for those clients facing barriers to access across Durham; Whereas the Town’s Community Use of Town Facilities Policy provides that Whitby based not-for-profit groups may use Town meeting space to meet and conduct regular business (not an event) for the organization Page 16 of 18 Committee of the Whole Minutes October 21, 2019 - 7:00 PM for up to three hours per month at no cost; and, Whereas VON Durham is requesting 2.5 hours of meeting space per week; Now Therefore be it Resolved: That Staff be directed to report back on the opportunity to provide complimentary Town facility meeting space to VON Durham, per their request, as an exception to what the Policy provides.

That the meeting adjourn.