Committee of the Whole

That the Brooklin Downtown Development Steering Committee's Annual Report be received for information.

1. That Council adopt the Whitby Green Standard; Page 8 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM 2. That Council requires all new Site Plan and Plan of Subdivision Applications to meet at minimum the Tier 1- Mandatory Performance Criteria as outlined in the respective Site Plan Checklist (Attachment 2), and Plan of Subdivision Checklist (Attachment 3); 3. That Council endorse, in principle, the Whitby Green Standard – Tiers 2 –4 as outlined in the respective Site Plan Checklist (Attachment 2) and Plan of Subdivision Checklist (Attachment 3); and 4. That staff report back in Q4 2021 on a proposed incentive program that would support the uptake of Tiers 2 – 4 of the Whitby Green Standard.

That a motion to introduce a matter pertaining to the sidewalk placement on Leaholm Court be allowed due to its timely and urgent nature.

That Staff be requested to review if the sidewalk on the west side of Leaholm Court can be modified in any way to allow the residents to park their vehicles or deleted from the site plan and report back to Council on September 28, 2020.

That the Committee take a short recess.

1. That Public Works Report PW 22-20 Mid-Block Arterial Roadway – Environmental Study Report be received for Information; 2. That a copy of the Final Report be forwarded to the Central Lake Ontario Conservation Authority (CLOCA), Region of Durham, Hydro One, City of Oshawa, the Ministry of Transportation and the Ministry of Environment Conservation and Parks for their comment; 3. That the final Environmental Study Report, be filed in accordance with the Municipal Class EA process and be made available for agency and stakeholder use; 4. That Council consider and provide direction on an appropriate street name for the Mid-Block Arterial Road; and, 5. That GHD Limited continue as the Owner’s Engineer to assist Town staff with the oversight and project management of the Mid Arterial Roadway, and that the Commissioner of Public Works be provided the authority to negotiate a scope of services agreement for detailed design and utility co-ordination with GHD with Page 12 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM estimated per annum costs in the order of $200,000 to be paid through the existing Mid Arterial Roadway capital budget.

That Item 4 of the main motion be amended to read as follows: 4. That Council recommend Jim Flaherty as the street name for the Mid-Block Arterial Road.

That Item 4 of the main motion be amended to read as follows: 4. That each Councillor submit names to the Commissioner of Planning by no later than October 20th for consideration for an appropriate street name for the Mid-Block Arterial Road; and,

1. That the Town of Whitby accept the low bid as submitted by CSL Group Ltd. in the amount of $289,924.00, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete tennis court surface repairs and coating as required by the Town of Whitby; 2. That the Total Project Cost of $342,616.02 be approved; 3. That the Treasurer be authorized to draw on reserve/reserve funds as required to address the budget overage; and 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low bid as submitted by 39 Seven Inc. in the amount of $251,541.00 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete tennis court repairs as required by the Town of Whitby; 2. That the Total Project Cost of $298,674.45 be approved; 3. That the Treasurer be authorized to draw on reserve/reserve funds as required to address the budget overage; and 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 14 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM

1. That the Town of Whitby accept the low bid as submitted by Gray’s Landscaping & Snow removal Inc. in the amount of $215,346.73 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete Lupin Park Redevelopment as required by the Town of Whitby; 2. That the Total Project Cost of $266,052.70 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 15 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM That Report No. CS 38-20 of the Commissioner of Corporate Services /Treasurer is received as information.

1. That the Town of Whitby accept the highest ranking proposal as submitted by PlayPower LT Canada Inc. in the amount of $247,631.16, (plus applicable taxes) for the design, supply and installation of playground equipment for Guthrie, Pringle Creek and Lupin Park; 2. That the Total Project Cost of $261,894.72 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low bid as submitted by Nationwide Paving Ltd. in the amount of $493,693.88, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete Whitby trails project as required by the Town of Whitby; 2. That the Total Project Cost of $597,810.86 be approved; and, Page 16 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low bid as submitted by Royalcrest Paving & Contracting Ltd. in the amount of $ 1,129,909.50 (plus applicable taxes) for all ,labour, materials, equipment and supervision necessary to complete the Waterfront Trail East Improvements as required by the Town of Whitby; 2. That the Total Project Cost of $1,308,875.15 be approved; 3. That the Treasurer be authorized to draw on reserve/reserve funds as required to address the budget overage; and 4. That the Mayor and Clerk be authorized to execute the contract documents.

Page 17 of 20 Committee of the Whole Minutes September 21, 2020 - 7:00 PM That Council approve the 2021 Council, Committee, and Public Meeting Schedule appended as Attachment 1 to this report.

That in accordance with the Town's Procedure By-law, the Committee of the Whole continue to go past 11:00 p.m.

That Report CAO 19-20, Downtown Whitby Action Plan September 2020 Update, be received as information.

That in accordance with the Town's Procedure By-law, the Committee of the Whole continue to go past 11:30 p.m.

1. That staff be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the recommendations contained in Report LS 11-20; 2. That staff be directed to bring forward a by-law to amend the Noise By-law to give effect to the recommendations contained in Report LS 11-20; and 3. That staff be directed to work with the Durham Regional Police Service to develop more effective ways to address after-hours noise and disturbing the peace complaints.

That the main motion be amended by adding the following as Item 4: 4. That Staff review again the Noise By-law with recommendations to include a general overriding provision prohibiting unreasonable noise and defining unreasonable noise, and report back by Q3, 2021.

1. That Report PW 11-20 on Corbett Creek Master Drainage Plan Update be received for information; 2. That a copy of the Final report be forwarded to the Central Lake Ontario Conservation Authority (CLOCA), the City of Oshawa and Region of Durham for their comments; 3. That the Final Corbett Creek Master Drainage Plan Update be filed in accordance with the Municipal Class EA process and be made available for agency and stakeholder use; and 4. That Staff further develop implementation plans associated with the study recommendations for inclusion into future work plans and budgets for Council’s consideration.

That the meeting adjourn.