Committee of the Whole

1. That the Planning and Development Report PDE 05-22 Lynde Creek Master Drainage Plan Update be received for information; 2. That the Final Environmental Study Report be filed in accordance with the Municipal Class EA process and be made available for agency and stakeholder review; 3. That staff advise Council if there are any significant comments or concerns following the public consultation; and, 4. That staff continue to develop and refine the implementation plan for the recommended projects and refer future departmental work plans, asset management plans and budgets for Council’s consideration.

That Correspondence # 2022-247 received from Mayor Dan Carter, City of Oshawa dated April 7, 2022 regarding an Update on the Establishment of Noise Abatement Procedures and Restrictions for Oshawa Executive Airport under the Transport Canada Aviation Page 7 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM Advisory Circular, and Correspondence # 2022-250 received from M. Medeiros, City Clerk, City of Oshawa dated April 8, 2022 regarding Proposed Noise Abatement Procedures for the Oshawa Executive Airport (Ward 2) be received for information.

That the main motion be amended by including Items 2 and 3 as follows: 2. That Council requests that Transport Canada approve the Proposed Noise Abatement Procedures for the Oshawa Executive Airport submitted by the Airport Manager on behalf of the City of Oshawa; and, 3. That this resolution be forwarded to the Minister of Transport Canada, all Oshawa and Whitby MPs and MPPs, the City of Oshawa, and the Regional Municipality of Durham.

1. That Correspondence # 2022-247 received from Mayor Dan Carter, City of Oshawa dated April 7, 2022 regarding an Update on the Establishment of Noise Abatement Procedures and Restrictions for Oshawa Executive Airport under the Transport Canada Aviation Advisory Circular, and Correspondence # 2022- 250 received from M. Medeiros, City Clerk, City of Oshawa dated April 8, 2022 regarding Proposed Noise Abatement Procedures for the Oshawa Executive Airport (Ward 2) be received for information; 2. That Council requests that Transport Canada approve the Proposed Noise Abatement Procedures for the Oshawa Executive Airport submitted by the Airport Manager on behalf of the City of Oshawa; and, 3. That this resolution be forwarded to the Minister of Transport Canada, all Oshawa and Whitby MPs and MPPs, the City of Oshawa, and the Regional Municipality of Durham. Page 8 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM

1. That Tender T-13-2022 be awarded to 2274084 ONTARIO LTD o/a GMP Contracting, for the rehabilitation of DeHart Bridge, in the amount of $448,377.25 (plus applicable taxes), to be funded from the capital project listed in Table 2 of Report FS 23-22; 2. That the revised cost estimates totaling $814,231 for the DeHart Bridge rehabilitation as outlined in Table 1 of Report FS 23-22, be approved; 3. That the budget shortfall in the amount of $164,231 be funded from the Canada Community Building Reserve Fund; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

Page 9 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM 1. That the proposed Civic Recreation Complex (CRC) Renovations Provisional items “C” and “D” for Aquatics Hall work identified in Tender T-1-2022, in the amount of $370,000 (plus HST), be awarded to Steelcore Construction Ltd.; 2. That the revised scope and revised cost estimate for capital project #71201031 - CRC Pool Area Wall and Ceiling Refinish, in the amount of $370,000, as outlined in report FS 30-22 be approved; and, 3. That the budget shortfall in capital project #71201031, in the amount of $307,000, be funded from the Asset Management Reserve Fund.

That Report FS 29-22 be received as information.

1. That report FS 34-22 regarding 2021 Year End Operating Variances and 2022 Year End Projection as at March 31 be received; 2. That the 2021 surplus Engineering Fee revenues in the amount of $509,720 be transferred from the Long Term Finance Reserve to the Engineering Development Fee Reserve; and, 3. That the 2021 surplus Planning Fees revenues in the amount of $931,465 be transferred from the Long Term Finance Reserve to the Planning Development Fee Reserve.

That Report FS 33-22, the Annual Statement of Development Charge and Parkland Dedication Cash-in-Lieu Reserve Funds as of December 31, 2022 be received as information.

1. That Report FS 17-22, 2021 Annual Investment Report and Review and Update of Investment Policy Statement, be received; 2. That Investment Policy F 100 attached as Appendix C to report FS 17-22, be approved by Council; and, 3. That the Treasurer be directed to sign a copy of the Investment Policy F 100 to indicate Council’s approval and to forward a copy of this Policy to the ONE Joint Investment Board.

1. That Report CAO 11-22 be received for information; 2. That Council endorse the 2022 – 2025 Whitby Tourism Strategy as outlined in Attachment 1 to Report CAO 11-22; and, 3. That a copy of the approved Whitby Tourism Strategy be circulated by Events staff to stakeholders and partners once adopted by Council.

That the budget and approved full-time position for the vacant Senior Manager of Community Advancements position be removed and funds Page 13 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM be re-allocated to the following two new full-time positions: a Coordinator of Climate Change and a Coordinator of Culture & Tourism within the Strategic Initiatives Division.

1. That Council authorize the establishment of a Municipal Licensing and Standards Committee to replace the Property Standards Appeal Committee and Animal Services Appeal Committee for the 2022-2026 Term and approve the Terms of Reference for the Municipal Licensing and Standards Committee appended to this Report as Attachment 1; 2. That Council direct the Clerk to bring forward administrative amendments to Town by-laws to replace references to the Property Standards Appeal Committee or Animal Services Appeal Committee (as the case may be) with the Municipal Licensing and Standards Committee; 3. That Council direct the Clerk to bring forward a by-law to amend Business Licensing By-law # 5545-04 to indicate that appeals for refusal to issue a licence under the by-law will be heard by the Municipal Licensing and Standards Committee; 4. That Council direct the Clerk to bring forward a by-law to set remuneration for the Municipal Licensing and Standards Committee at $100 per meeting attended plus applicable mileage associated with site visits; 5. That Council direct the Clerk to amend the Terms of Reference for the Accessibility Advisory Committee and the Diversity and Page 14 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM Inclusion Advisory Committee to increase the frequency of joint meetings between the Committees to two times each year for the 2022-2026 Term; 6. That Council authorize the disbanding of the Whitby in Bloom Committee and endorse the transition of t

That Council approve the 2023 Council, Committee, and Public Meeting Schedule appended as Attachment 1 to this report.

1. That Council extend the 2021 by-law exemption to allow Consumer grade fireworks to be used as part of Diwali celebrations on October 24, 2022 without the requirement to obtain a permit; and, 2. That Council direct staff to review By-law # 6339-10, in consideration of the Connect Whitby fireworks public survey results, and provide recommendations in the first quarter of 2023 for further revisions to the by-law.

Page 16 of 17 Committee of the Whole Minutes May 09, 2022 - 7:00 PM That the meeting adjourn.