Committee of the Whole

That the memorandum from R. Saunders, Commissioner of Planning and Development, dated November 17, 2020 regarding a request to amend Fence By-law # 4394-99 at 812-908 Rossland Road East, Star Residence Ltd., be received for information.

The main motion be amended by including Item 2 as follows: 2. Notwithstanding any other provisions of Fence By-law 4394-99 to the contrary, a privacy fence 2.44 metres (8 ft.) high may be permitted in the side yard between 908 Rossland Road East and 11 Brimley Crescent.

1. That the memorandum from R. Saunders, Commissioner of Planning and Development, dated November 17, 2020 regarding a request to amend Fence By-law # 4394-99 at 812-908 Rossland Road East, Star Residence Ltd., be received for information; and, 2. Notwithstanding any other provisions of Fence By-law 4394-99 to the contrary, a privacy fence 2.44 metres (8 ft.) high may be permitted in the side yard between 908 Rossland Road East and 11 Brimley Crescent.

1. That Council approve the proposed Draft Plan of Condominium (CW-2020-02) subject to the comments included in Planning Report PL 53-20 and the conditions of draft plan approval included in Attachment # 4; 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement for the subject land; and, 3. That the Clerk advise the Commissioner of Planning and Economic Development, at the Region of Durham, of Council’s decision.

1. That Report CAO 26-20 pertaining to an update on the 1855 Technology Accelerator be received as information; and, 2. That the Clerk be directed to forward a copy of Report CAO 26- Page 6 of 13 Committee of the Whole Minutes December 07, 2020 - 7:00 PM 20 to the Chair of 1855 Board; CEO of 1855; Director of Economic Development, Region of Durham; CEO of the Whitby Chamber of Commerce; Ryan Turnbull, Member of Parliament for Whitby; and Lorne Coe, Member of Provincial Parliament for Whitby.

1. That the Town of Whitby accept the low tender bid of Hub International Equipment in the amount of $260,600.00 (plus applicable taxes) for the supply and delivery of 5 Tractors; 2. That the total estimated project cost of $266,786.56 be approved; 3. That the Treasurer by authorized to draw on reserve/reserve funds as required to address the budget overage; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

Page 7 of 13 Committee of the Whole Minutes December 07, 2020 - 7:00 PM That a by-law be brought forward to allow for the Interim Tax Billing for the 2021 taxation year.

1. That Report PW 9-20 regarding the Active Transportation Plan (ATP) study be received for information; 2. That the Final Draft Active Transportation Plan be made available for public review and comment for a period of at least 60 days; 3. That a copy of the Final Draft Active Transportation Plan report be provided to stakeholders and Town of Whitby divisions for review and comment; and, 4. That Staff report back to Council, following the public consultation period, with the Final Active Transportation Plan for Council’s consideration and approval.

That Item 4 of the main motion be amended by adding the following after 'Council's consideration and approval': , including considerations for prioritizing property needs to implement the Active Transportation Plan.

1. That Report PW 9-20 regarding the Active Transportation Plan (ATP) study be received for information; 2. That the Final Draft Active Transportation Plan be made available for public review and comment for a period of at least 60 days; 3. That a copy of the Final Draft Active Transportation Plan report be provided to stakeholders and Town of Whitby divisions for review and comment; and, 4. That Staff report back to Council, following the public consultation period, with the Final Active Transportation Plan for Council’s consideration and approval, including considerations for prioritizing property needs to implement the Active Transportation Plan.

1. That Report PW 27-20 regarding Automated Speed Enforcement (ASE) be received for information; and, 2. That Council direct the Clerk to remove MD-5142 from the New and Unfinished Business (NUB) listing.

That Report PW 29-20 be received as information.

1. That Report CLK 09-20 of the Office of the Town Clerk be received for information; 2. That the Clerk be directed to bring forward a by-law to repeal By- law # 7350-17 and # 7456-18 and replace it with the Records Classification and Retention By-law substantially in the form appended as Attachment # 1 to Report CLK 09-20; 3. That Council repeal Records & Information Management Policy # CA 030 and replace it with the Information Governance Policy appended as Attachment # 2 to Report CLK 09-20; and, 4. That Council repeal the Transfer of Archival Records Policy # CA 220 and that the Town Clerk be delegated authority to adopt practices for the management of archival records through a subsidiary procedure under the Information Governance Policy.

That the meeting adjourn.