Committee of the Whole

That the Active Transportation and Safe Roads Advisory Committee's 2020 Annual Report be received for information.

1. That the Memorandum from C. Harris, Town Clerk, dated June 9, 2021 regarding Re-use and Rehabilitation of the Pump House be received for information; 2. That staff be directed to prepare a memo updating Council on the status of the work being undertaken to protect and stabilize the Pump House; 3. That staff be directed to consult with the Heritage Whitby Advisory Committee on the recommended future use of the Pump House; 4. That Staff provide a report to Council on the recommended future use of the Pump House including the timing and budget implications by the end of Q4 2021.

That the main motion be amended to include a new Item 4 and that the remaining item be renumbered accordingly. 4. That staff be directed to consult with Economic Development.

1. That the Memorandum from C. Harris, Town Clerk, dated June 10, 2021 regarding Centre line markings and user symbols approach on multi-use paths, in-boulevard networks, and trail core spine networks, including intersections, as identified in the Active Transportation Plan be received for information; 2. That Staff be directed to adopt a "marked and marketed" centre line and user symbol approach on multi-use paths, in-boulevard networks, and trail core spine networks, including intersections, as identified in the new Active Transportation Plan using Ontario Traffic Manual Book 18 Guidelines; and, 3. That staff report back on the cost implications in the 2022 budget to retroactively address existing applicable MUPs to update them with these new specifications accordingly.

That the Customer Service Strategy appended to Report CLK 08-21 as Attachment 1 be endorsed, and the recommendations within

That Council approve the 2022 Council, Committee, and Public Meeting Schedule appended as Attachment 1 to this report.

1. That the Council of the Town of Whitby supports the application made by Banter & Co. Brewing Ltd., located at 66 Baldwin Street, Whitby, for a “By the Glass” Manufacturer’s Limited Liquor Sales Licence; and, 2. That the Clerk provide written notice to the Alcohol and Gaming Commission of Ontario (AGCO) and to Banter & Co. Brewing Ltd. notifying them of Council’s resolution confirming its support.

Page 13 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM 1. That FS 29-21 be received for information; 2. That the budget request of $230,000 for repairs to the Brooklin Pond funded from the Asset Management Reserve Fund be approved; and. 3. That, in accordance with the arrangement with the Ministry of Transportation Ontario, funds in the amount up to $230,000 be transferred from the Development Charge Roads and Related Town-wide Infrastructure Reserve Fund to the Asset Management Reserve Fund related to the Brooklin Pond work in lieu of payment for the sidewalk on Baldwin Street.

1. That Tender T-40-2021 be awarded to Marbridge Construction Ltd., in the amount of $513,720.00 (plus applicable taxes), funded from the capital project 40201701 Rossland – CP Bridge; 2. That the cost estimate of $860,000.00 for the Rossland – CP Bridge project (capital project 40201701) be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Tender T-576-2021 be awarded to Infrastructure Intelligence Services Inc., in the annual amount of $89,053.70 (plus applicable taxes) for the inspection and assessment of the Town’s storm sewer, to be funded from the capital project 40196501 Storm Sewer Inspection and Flushing; 2. That the revised cost estimate, totaling $110,000.00, for capital project 40196501 be approved; 3. That approval be granted to extend this contract for three (3) additional one (1) year terms subject to budget approval and the Contractor’s successful performance of the previous term including product quality and timely delivery; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the highest ranking proposal submitted by GHD Limited in the amount of $347,407.00 (plus applicable taxes) for Phase 1, consulting services for the detailed Page 15 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM design and tender preparation, funded from the capital project 40206111 BR A08 02 - White Bridge; 2. That the Total Project Cost (Phase 1) of $597,304.61 be approved with the budget shortfall of $197,304.61 to be funded by $159,816.73 from the Growth Capital Reserve Fund and $37,487.88 from the Roads and Related Development Charge Reserve Fund; 3. That approval be granted to award Phase 2, contract administration and construction inspection to GHD Limited, in the amount of $245,900.00 (plus applicable taxes, contingency), subject to satisfactory performance and budget approval; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That Report CS 35-21 - the Annual Statement of Development Charge and Parkland Reserve Funds as of December 31, 2021 be received as information.

1. That Block I, Plan M1067, PIN 26544-0215 (LT) and Block B, Plan 1067, PIN 26544-0214 (LT) (collectively, the “Properties”) as shown on Attachment #1 be declared surplus for the purpose of a land donation to Otter Creek Co-operative Homes Inc. (“Otter Creek Co-op”) or their affiliated company, subject to the conditions set out in report FS 38-21; 2. That the Mayor and Clerk be authorized to execute an agreement between the Town and Otter Creek Co-op as outlined in report F 38-21; 3. That the Town give public notice of its intention to convey the Properties pursuant to Policy F 190, by posting a sign on the Properties for not less than ten (10) days, placing an advertisement in a newspaper having general circulation in the Town and posting notice on the Town’s website; 4. That a by-law be brought forward to Council authorizing the conveyance of the Properties; and, 5. That Item MD-5654 be removed from the New and Unfinished Business list.

That report FS 39-21 on Annual Insured Claims be received as information.

Page 18 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM 1. The 2022 Budget Process, Communication and Public Engagement Plan and Calendar outlined in this report be approved by Council and that the Town Clerk establish the meeting dates; and, 2. That the Commissioner of Financial Services and Treasurer be authorized to initiate any changes to the 2022 Budget format that may enhance and ensure that the information supports the guiding financial principles of: a. Incorporating a long term perspective; b. Establishing linkages to broad organizational goals; c. Focus decisions on results and outcomes; d. Involve and promote effective communication with stakeholders; and, e. Promoting program efficiency and effectiveness.

1. That the following Town-owned lands be declared surplus and that they be stopped up and closed as a public highway: a. Part of the Road Allowance between Lots 22 and 23, Concession 6, being Part 4 on Plan 40R-1812, (PIN 16434-0015 (LT)) (“Property #1”); b. Part of the Road Allowance between Lots 22 and 23, Concession 6 being Part 2 on Plan 40R-1812, (PIN 16434- 0016 (LT)) (“Property #2”); c. Part of the Road Allowance between Lots 22 and 23, Concession 6, being Part 3 on Plan 40R-1778, (PIN 16434-0014 (R)) (“Property #3”); (collectively, the “Properties”); 2. That the Properties be conveyed to the adjoining land owner, Yucca Whitby Land Ltd., or its associated company on such terms and conditions as contained in Report FS 41-21; Page 19 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM 3. That Council waive the Town’s requirement of giving public notice of its intention to convey the Properties and its intention to stop up and close the Properties as a public highway; and, 4. That by-laws be brought forward to Council authorizing the conveyance of the Properties and authorizing the stopping up and closing of the Properties as a public highway.

1. That Report CAO 16-21 be received for information; and, 2. That Council approve the Paid Advertising and Sponsorship Policy (Attachment 1).

1. That Report CAO 17-21 be received as information; and, 2. That the Clerk forward a copy of Staff Report CAO 17-21 to the Region of Durham’s Sustainability Department.

1. That Council receive the LEAF Backyard Tree Planting Program Interim Report - Dec 2020 (Attachment 1) as information; 2. That Council approve a new program/service level, a Backyard Tree Planting Program at the Town of Whitby; 3. That contract for the delivery of the Backyard Tree Planting Program be awarded to LEAF as a sole source contract for five years, in the amount of $75,000 (or $15,000 per year), subject to annual performance reviews; 4. That Council direct Town Staff to enter into a five-year program agreement with the Region of Durham, LEAF and participating local area municipalities to continue to deliver the backyard tree planting program between 2021-2025, with terms and conditions satisfactory to the Chief Administrative Officer, the Commissioner of Financial Services, and the Commissioner of Legal Services; 5. That the 2021 cost, in the amount of $15,000, be funded from sponsorships and other operating budget savings in the 2021 Operating Budget for Strategic Initiatives; and, 6. That the on-going annual cost of this new program/service level, in the amount of $15,000, be included in the 2022 Operating Budget.

1. That Report CAO 19-21 be received for information; 2. That the Town enter into a one year Memorandum of Understanding with the Ontario Musicians Co-operative Inc. (OMCI) effective June 22, 2021 to June 22, 2022; 3. That Council provide an exemption to the Public Nuisance By-law # 6714-13 for the duration of the year Memorandum of Understanding with respect to the ability for OMCI Performers to be able to receive a voluntary gratuity as part of the pilot program; and, 4. That staff report back to Council on the outcomes of the pilot program.

1. That Report CAO 21-21 be received for information; 2. That the Corporate Media Relations Policy (CA 100) be repealed and replaced with the new Corporate Media Relations Policy (Attachment 1) attached to Report CAO 21-21; and, 3. That Item MD-4208 be removed from the New and Unfinished Business List

1. That Report CAO 22-21 be received for information; 2. That the Social Media Policy (CA 020) be repealed and replaced with the new Social Media Policy (Attachment 1); and, 3. That Item MD-4789 be removed from the New and Unfinished Business List.

That in accordance with the Town's Procedure By-law, the Committee of the Whole meeting continue to go past 11:00 p.m.

That consideration of Staff Report CMS 11-21, Community Services Department - 2022 Programs and Services Fees [Revised], be postponed to the Council meeting on June 21, 2021.

That consideration of Staff Report CMS 12-21, Parks Name for West Whitby District Park in Mattamy Development, be postponed until Q4 2021.

1. That Council endorse the proposed Cullen Central Park Master Plan Guiding Principles, Community Engagement Strategy and work plan timelines as outlined in Report CMS 13-21; 2. That Council authorize Staff to issue a Request for Proposal (RFP) to select a qualified consultant to undertake the Cullen Central Park Master Plan; and, 3. That Staff report back to Council with the results of the community engagement input, proposed park concept including estimated capital and operating costs. Page 26 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM

1. That Report LS 08-21 be received for information; 2. That Animal Services continue to operate as an in-house service of the Town, including sheltering and enforcement; 3. That Council endorse the implementation of operational changes at the Whitby Animal Services Centre to improve efficiency and cost savings as outlined in Report LS 08-21; and, 4. That staff engage the Town of Ajax to negotiate a possible extension of the existing sheltering agreement.

That Report LS 09-21 be received for information.

1. That Council approve the Terms of Reference for the development of an Urban Forest Management Plan (UFMP) appended as Attachment 1 to this report; 2. That Council authorize staff to issue a Request for Proposal (RFP) in accordance with the Terms of Reference; 3. That Council authorize staff to award the project to the highest ranking compliant bidder provided such proposals are within or do not exceed more than 10 percent of the budget of $300,000; and, 4. That staff report back to Council at key milestones in accordance with the timeline developed as part of the project’s work plan.

That Report PW 02-21 be received as information.

1. That Council approve the proposed update to Traffic By-law # 1862-85, as identified in Attachment 1, to incorporate the following changes to Schedule “B” of the By-law: a. No Parking (anytime) on the east side of Halls Road South from the south terminus to the Waterfront Trail entrance; b. No Parking (anytime) within 15 metres of the Waterfront Trail access on the west side of Halls Road South; Page 29 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM c. No Parking (anytime) on the north and south sides of Lyndebrook Road between 80 metres west of Country Lane and the east terminus of Lyndebrook Road; d. No Parking (anytime) on the west side of Cochrane Street between the Heber Down Conservation Area Parking Lot (south terminus of Cochrane Street) and 100m north; e. No Parking (anytime) on the east and west sides of Annes Street from the south terminus to 10m north; 2. That a By-law to amend By-law # 1862-85 be brought forward for the consideration of Council; 3. That No Parking signage be installed in accordance with the directions of Report PW 14-21; and, 4. That Report PW 14-21 be forwarded to the Durham Regional Police Service (DRPS) and the Central Lake Ontario Conservation Authority (CLOCA).

That the Item 1 of the main motion be amended by deleting the words 'as identified in Attachment 1'; and, That Item 1 a. be amended by including the words 'and on the west side from the south terminus to 10m north, following the words 'Waterfront Trail entrance'.

1. That Council approve the proposed update to Traffic By-law # 1862-85 to incorporate the following changes to Schedule “B” of the By-law: a. No Parking (anytime) on the east side of Halls Road South from the south terminus to the Waterfront Trail entrance and on the west side from the south terminus to 10m north; Page 30 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM b. No Parking (anytime) within 15 metres of the Waterfront Trail access on the west side of Halls Road South; c. No Parking (anytime) on the north and south sides of Lyndebrook Road between 80 metres west of Country Lane and the east terminus of Lyndebrook Road; d. No Parking (anytime) on the west side of Cochrane Street between the Heber Down Conservation Area Parking Lot (south terminus of Cochrane Street) and 100m north; and, e. No Parking (anytime) on the east and west sides of Annes Street from the south terminus to 10m north; 2. That a By-law to amend By-law # 1862-85 be brought forward for the consideration of Council; 3. That No Parking signage be installed in accordance with the directions of Report PW 14-21; and, 4. That Report PW 14-21 be forwarded to the Durham Regional Police Service (DRPS) and the Central Lake Ontario Conservation Authority (CLOCA).

1. That flexible in-street signage and bollards and No Stopping signage, be installed on McQuay Boulevard, within the school zone adjacent to Colonel Farewell Elementary Public School; 2. That Council approve the proposed update to Traffic By-law 1862-85 to incorporate the following changes to Schedule “A” of the By-law: a. No Stopping (Anytime) on the east and west sides of McQuay Boulevard between 10m south of Brookdale Crescent (south leg) and 10m north of Renfield Crescent (south leg); b. No Stopping (September to June, Monday through Friday, 8:30 a.m. to 9:30 a.m., 11:00 am to 1:00 pm and 2:45 p.m. to 3:45 p.m.) on the north side of Brookdale Crescent (north leg) between McQuay Boulevard and 20m east of McQuay Boulevard; Page 31 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM c. No Stopping (September to June, Monday through Friday, 8:30 a.m. to 9:30 a.m., 11:00 am to 1:00 pm and 2:45 p.m. to 3:45 p.m.) on the south side of Brookdale Crescent (north leg) between McQuay Boulevard and 55m east of McQuay Boulevard; d. No Stopping (September to June, Monday through Friday, 8:30 a.m. to 9:30 a.m., 11:00 am to 1:00 p.m. and 2:45 p.m. to 3:45 p.m.) on the north side of Brookdale Crescent (south leg) between McQuay Boulevard and 75m east of McQuay Boulevard; and, e. No Stopping (September to June, Monday through Friday, 8:30 a.m. to 9:30 a.m., 11:00 am to 1:00 p.m. and 2:45 p.m. to 3:45 p.m.) on the south side of Brookdale Crescent (south leg) between McQuay Bouleva

1. That the Final Active Transportation Plan (ATP) be adopted by Council; 2. That Item MD-5191 be removed from New and Unfinished Business; 3. That Item MD-4486 be removed from New and Unfinished Business; and, 4. That Item MD-4890 be removed from New and Unfinished Business.

1. That Council approve, in principle, a No Stopping restriction on Samandria Avenue and on Lazio Street; 2. That the Traffic By-law # 1862-85, Schedule A, be amended to incorporate a No Stopping restriction on Samandria Avenue and on Lazio Street reflective of the school bell times, when available; 3. That Traffic By-law # 1862-85, Schedule P, be amended to incorporate the following reduced speed limit: a. 40 km/h on Lazio Street between Solmar Avenue and Juneau Crescent; and, b. 40 km/h on Samandria Avenue. 4. That the No Stopping and 40 km/h signage be installed, in accordance with the directions of Report PW 22-21; 5. That up to three temporary Crossing Guards to service the new Unnamed Public School located at 51 Lazio Street be approved, funded by other operating budget savings in 2021 and the 2022, 2023, and 2024 Operating Budgets as outlined in Report PW 22- 21; and, 6. That Report PW 22-21 be forwarded to the Durham District School Board, Durham Student Transportation Services, and Durham Regional Police Service.

1. That Council approve the proposed amendment to the Traffic By- law # 1862-85 to incorporate the changes to Schedule “B” of the By-law, as identified in Attachment 1; 2. That a By-law to amend By-law # 1862-85 be brought forward for the consideration of Council; and, 3. That Report PW 26-21 be forwarded to the Durham Student Transportation Services.

That in accordance with the Town's Procedure By-law, the Committee of the Whole meeting continue to go past 11:30 p.m.

Whereas on June 6, 2021, an attack ended the lives of Salman Afzaal, 46, his 44-year-old wife Madiha, their 15-year-old daughter Yumna, and the children's 74-year-old grandmother and seriously injured the 9 year old son Fayez; Whereas hatred rooted in Islamophobia is becoming a regular occurrence in Canada with attacks on Muslim women in Alberta, the IMO mosque killing, and the Quebec City mosque massacre; Whereas community members in London, Ontario and those across Canadian mourn the loss of life of the Afzaal family and send their prayers and well wishes for the 9 year old’s recovery; and, Whereas Federal, Provincial and Municipal leaders are condemning this incident as a terrorist attack and pledging their support to the Muslim community. Therefore Be It Resolved: 1. That the Town of Whitby condemn the June 6, 2021 act of terrorism in London, Ontario and pledge its support to the Muslim community here in Whitby, Durham and across Canada; 2. That the Whitby Diversity and Inclusion Advisory Committee examine ways to strengthen our ties with our growing Muslim population; and, 3. That a copy of this motion be sent to Prime Minister Justin Trudeau, Minister Bardish Chagger, Minister of Diversity, Inclusion and Youth, Premier Doug Ford, all Durham Region MPs Page 35 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM and MPPs, The Region of Durham, and all Durham local area municipalities.

Whereas residents in West Whitby have experienced impact from significant noise and dust as a result of protracted construction from development over a number of successive years; and, Whereas the significant noise and dust impact has affected, in varying degrees, the health and well-being of Whitby residents and the quiet enjoyment of their properties; and, Whereas children have often been unable to play in the backyards of their homes during 2020 and 2021 because of the significant noise and dust impacts; and, Whereas these impacts have escalated as a result of the restrictions and stay at home orders issued by the Province of Ontario in the management of the COVID-19 pandemic; and, Whereas on April 7, 2020 the Province of Ontario adopted O. Reg. 131/20 which stated that a municipality does not have the power to prohibit and regulate noise made in connection with any type of construction activity between 6:00 am and 10:00 pm seven days a week; and, Page 36 of 38 Committee of the Whole Minutes June 14, 2021 - 7:00 PM Whereas O.Reg. 131/20 is effective until October 7, 2021, at which time, unless the regulation is extended by the province, normal municipal by- law construction noise restrictions will take effect. Now therefore be it resolved: 1. That the Province be requested to amend O. Reg. 131/20 to require a pause of all construction activity from development on Sundays; 2. That Staff be directed to update the "Building Whitby Together" information sheet for residents rel