Committee of the Whole

1. That Council approve the requests for exemptions from Town of Whitby Interim Control By-laws #7699-20 and #7700-20 for 10 Habitant Crescent, 188 Elizabeth Crescent N., 87 Scott Street, 39 Elizabeth Crescent S., and Otter Creek Co-op; and, 2. That consideration of the request for an exemption from Town of Whitby Interim Control By-law #7699-20 for 143 Garrard Road be

That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for Tim Hortons, located at 520 Winchester Road East, as the proposed digital menu board sign is smaller than the existing non-digital sign and as the signs will be screened from view to those external to the site through the planting of three cedar trees.

That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law #7379-18 for Tim Hortons, located at 700 Victoria Street West as the proposed digital menu board sign is smaller than the existing non-digital sign and is located internal to the site and visible only to vehicles in the drive through.

1. That Council approve the application for a Draft Plan of Condominium (CW-2021-02) subject to the comments included in Planning Report PL 47-21 and the conditions of draft plan approval included in Attachment #4; 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement for the subject land; and, 3. That the Clerk advise the Commissioner of Planning and Economic Development, at the Region of Durham, of Council’s decision.

Page 5 of 12 Committee of the Whole Minutes September 20, 2021 - 7:00 PM 1. That Council approve the Draft Plan of Condominium (File No. CW-2021-03) subject to the comments included in Planning Report PL 48-21 and the Conditions of Approval, included in Attachment #4; 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement and any other necessary documents; and, 3. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham, of Council’s decision.

1. That Council approve Official Plan Amendment Number 122 to Whitby Official Plan (OPA-2021-W/02), as shown on Attachment #6, and that a By- law to adopt Official Plan Amendment Number 122 be brought forward for consideration by Council; 2. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision; and, 3. That the Clerk forward a copy of the Planning Report PL 49-21, two (2) copies of the adopted Amendment, and a copy of the by- law to adopt Amendment Number 122 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development.

Page 6 of 12 Committee of the Whole Minutes September 20, 2021 - 7:00 PM That Council approve an amendment to Zoning By-law 2585 (File: Z-03- 21), and that a By-law to amend Zoning By-law 2585 be brought forward for consideration by Council.

1. That Council approve the proposed Draft Plan of Subdivision (File SW-2020-03), subject to the comments included in Planning Report PL 51- 21 and the Conditions of Draft Approval included in Attachment #11; 2. That the draft plan be amended to accommodate a larger High Density Residential Block (Block 134) in accordance with the Brooklin Community Secondary Plan; 3. That Staff be authorized to prepare a Subdivision Agreement; 4. That Council remove 625 Columbus Road West from the Municipal Heritage Register in accordance with the recommendations from the Heritage Whitby Advisory Committee (HWAC); 5. That the Region of Durham Commissioner of Planning and Development be advised of Council’s decision; 6. That Williams and Stewart Associates be appointed as the Control Architect for the Draft Plan of Subdivision; 7. That the Clerk forward a Notice to those parties and agencies that requested to be notified of Council’s decision; 8. That Council approve an amendment to Zoning By-law 1784 (File No. Z-08-20), as outlined in Planning Report PL 51-21; and, 9. That a By-law to amend Zoning By-law # 1784 be brought forward for consideration by Council.

That Report CAO 23-21, Downtown Whitby Action Plan September 2021 Update, be received as information.

1. That report CAO 24-21 be received for information; 2. That staff be authorized to investigate suitable municipal sites to partner on the development of a sustainable urban agricultural centre in partnership with the Barrett Centre; and, 3. That staff present a list of suitable properties at an upcoming closed session meeting.

1. That Council approve the sole source award, in the amount of $103,342.50 to Elexicon’s vendor of record, Westmore Poleline & Electric Inc., funded $85,342.50 from capital project 30156801 Street Light Maintenance for the relocation of street lights to new poles and $18,000 from capital project 10060401 Special Project – Fibre Optic; 2. The approval be granted for a contract for up to three (3) years subject to the Contractor’s successful performance; and 3. That the Mayor and Clerk be authorized to execute the contract documents subject to the satisfaction of the Town Solicitor.

Whereas the Town of Whitby is in a period of significant growth; and, Whereas that growth is changing the community interest and desire for new recreational amenities and opportunities; and, Whereas a number of community members continue to express interest in the opportunity to play cricket; and Whereas the Town of Whitby does not currently have cricket facilities; Now Therefore be it Resolved: 1. That Staff explore opportunities to create a temporary cricket field within existing Town owned facilities, and update Council by year end on next steps; and, 2. That the Parks and Recreation Master Plan, to begin in late 2021 and be completed in 2022, be informed in part by the use of the temporary cricket field in order to determine future needs for cricket fields in the Town; and, Page 11 of 12 Committee of the Whole Minutes September 20, 2021 - 7:00 PM 3. That, in conjunction with the development of the Parks and Recreation Master Plan, Staff be directed to explore opportunities to add cricket amenities at the Whitby Sports Complex.

That the meeting adjourn.