Regular Council Meeting

That the Regular Council minutes of May 19, 2020 and the Special Council minutes of June 11, 2020 be adopted.

That the rules of procedure be suspended to hear a delegation from Michael Testaguzza, Rao. Marthi, G. Sarantopoulos and Gerry Borean regarding Item 9.1, Planning and Development Department Report PL 28-20.

That the proclamations for Pollinator Week and Franco-Ontarian Day and the flag raising for Franco-Ontarian Day be endorsed.

1. That Council approve the Draft Plan of Subdivision (File No. SW- 2019-01) subject to the comments included in Planning Report PL 10-20 and the conditions of draft plan approval included in Attachment #9; 2. That Staff be authorized to prepare a Subdivision Agreement; 3. That the Region of Durham Commissioner of Planning and Economic Development be advised of Council’s decision; 4. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision; 5. That Council approve the amendment to Zoning By-law 1784, (File No. Z-11-19) as outlined in Planning Report No. PL 10-20, save and except that the Zoning on the High Density block be

That Item 5 of the main motion be amended to read as follows: That Council approve the amendment to Zoning By-law 1784, (File No. Z-11-19) as outlined in Planning Report No. PL 10-20, save and except that the Zoning on the High Density Block be limited to a maximum height of 6 storeys.

1. That Council approve the proposed Draft Plan of Condominium (CW-2020-01) subject to the comments included in Planning Report PL 25-20 and the conditions of draft plan approval included in Attachment #5; 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement for the subject land; and, 3. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham of Council’s decision.

That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law # 7379-18 for 1652 Tricont Avenue.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2017-02 by an additional 3 years, to June 22, 2023.

That the memorandum from S. Beale, Commissioner of Public Works dated May 21, 2020 regarding the Active Transportation and Safe Roads Advisory Committee Meeting May 14, 2020 Request for New Signage be received for information.

That Council receive for information, Whitby Fire and Emergency Services’ (WFES’) 2019 Annual Report.

1. That Report PW 16-20 on the following projects, funded under National Disaster Mitigation Program be received for information: a. Michael Boulevard Flood Mitigation Study; and, b. Town Wide Culvert/Bridge Hydraulic Capacity Assessment Study. 2. That a copy of the Final Draft Reports be forwarded to the Central Lake Ontario Conservation Authority (CLOCA), Region of Durham, and the Ministry of Environment Conservation and Parks for their comment; 3. That the Final Michael Boulevard Flood Mitigation Study Report and Town Wide Culvert/Bridge Capacity Assessment Report, be filed in accordance with the Municipal Class EA process and be made available for agency and stakeholder use; and, 4. That Staff further develop the priority and implementation plans and costs associated with the study recommendations for inclusion into the Brooklin EA Study, and future work plans, DC Studies where applicable and budgets for Council’s consideration.

1. That Council approve the proposed short term amendment to the Traffic By-law 1862- 85, as identified in Attachment 2, to incorporate the following changes to Schedule “B” of the By-law associated with the Autonomous Vehicle Pilot project: a. South Blair Street, east side between Water Street and Watson Street, No Parking - Mon – Fri 8:30 a.m. to 4:00 p.m. and Sat – Sun 8:00 a.m. to 8:00 p.m.; b. Water Street, south side between Brock Street South and South Blair Street, No Parking Mon – Fri 8:30 a.m. to 4:00 p.m. and Sat - Sun 8:00 a.m. to 8:00 p.m.; c. Watson Street, north side between Charles Street and South Blair Street, No Parking Mon – Fri 8:30 a.m. to 4:00 p.m. and Sat – Sun 8:00 a.m. to 8:00 p.m.; and, d. Watson Street, west and south side between 59 metres south of Victoria Street and Brock Street South, No Parking Mon – Fri 8:30 a.m. to 4:00 p.m. and Sat – Sun 8:00 a.m. to 8:00 p.m. 2. That Council approve temporary All-Way Stop control at the intersection of Watson Street and South Blair Street; and, 3. That Council authorize the Clerk to bring forward the necessary By-law amendment to Traffic By-law 1862-85, for Council approval. 4. That MD-5343 be removed from the New and Unfinished Business listing.

That staff be directed to bring forward a by-law to amend the Property Page 13 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM and Boulevard Maintenance By-law to give effect to the recommendations contained in Report LS 02-20.

1. That Correspondence # 2020-461 received by the Town Clerk from E. Tuinman, Resident, dated June 7, 2020 regarding the keeping of backyard chickens be received for information.

1. That the Town of Whitby accept the low bid as submitted by Bond Paving & Construction Inc. in the amount of $282,550.00, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete miscellaneous asphalt patching as required by the Town of Whitby; 2. That the Total Project Cost of $380,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept its portion of the low tender from 1035477 Ontario Limited- Glenn Windrem Trucking in the estimated amount of $172,350.00 (excluding taxes) for a three (3) year term for the delivery of sodium chloride; 2. That the total estimated project cost for the Town of Whitby in the amount of $175,383.36 be approved; 3. That approval be granted for the option to extend the contract for two (2) additional one (1) year term(s) based on satisfactory performance, service quality, acceptable proposed pricing for years four (4) and five (5) and budget approval; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That Report No. CS 29-20 of the Commissioner of Corporate Services/Treasurer be received as information.

Page 15 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM 1. The annual statement of Development Charge and Parkland Reserve Funds as of December 31, 2019 be received as information; and, 2. The annual update on the Non-Statutory and Statutory Development Charge exemptions and the total Development Charge collections be received as information.

That Report PW 05-20 be received as information.

1. That a budget of $650,000 be approved for the replacement of the existing collapsed Corrugated Steel Pipe culvert on Townline Road, and the funding source(s) be determined by the Commissioner of Corporate Services/Treasurer; 2. That the Commissioner of Public Works and the Commissioner of Corporate Services/Treasurer be authorized to award the tender to the lowest compliant bidder provided such tender is within the approved budget amount or as amended per F 170 Capital Budget Management and Control Policy; 3. That a copy of this report be forwarded to the Township of Scugog; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 16 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM

1. That Community Services Report, CMS 03-20 be received as information; 2. That Staff be directed to issue a Request for Proposal (RFP) for the selection of the Design Consultant for the North Whitby Sports Complex (NWSC); 3. That the Design Consultant be instructed to make provision in the design for the potential for a connection to a future district energy plant, should Council decide to implement same, into the building design; and, Page 17 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM 4. That staff report to Council on June 22nd with a summary of comments from user groups on amenities requested to be included within the North Whitby Sports Complex.

That Report LS 06-20 be received for information.

1. That staff be directed to bring forward a standalone by-law to regulate dust from residential construction in the Town of Whitby for Council consideration; and, 2. That Item MD-5183 be removed from the New and Unfinished Business List – General Government.

Page 18 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM Whereas the COVID-19 pandemic is forming a long-lasting impact on the lives of our residents, be it financially, mentally, physically, emotionally and even spiritually; now is the time to express our thanks to the Essential and Frontline Workers that are vital to the well-being of Whitby; Whereas, some residents have decided to display signs on their property to show support and to thank Essential and Frontline Workers; and, Whereas, the professionalism and hard work of Essential and Frontline Workers have allowed the Province of Ontario to begin with the reopening of our economy so that other residents can start working again. Now Therefore Be It Resolved: 1. That the Town of Whitby hereby provides an exemption for temporary signs thanking Essential and Frontline Workers and temporary signs congratulating school graduates for the remainder of 2020; and, 2. That the Town continue to thank Essential and Frontline workers for their commitment and hard work through the Town of Whitby’s social media outlets.

1. That Council approve Official Plan Amendment Number 118 to the Whitby Official Plan (File: OPA-2019-W/02), as shown on Attachment #9; 2. That a By-law to adopt Official Plan Amendment Number 118 be brought forward for consideration by Council; 3. That Council approve an amendment to Zoning By-law No. 1784 (File # Z-13-19) as outlined in Report PL 28-20; 4. That the Clerk forward a copy of Planning Report No. PL 28-20, two (2) copies of the adopted Amendment, and a copy of the By- law to adopt Amendment Number 118 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development; 5. That the proponent be required to enter into and be a participant in good standing with the West Whitby Cost Sharing Agreement, and to bear its fair and equitable share of the costs and burdens related to the community lands and infrastructure from which the subject land will benefit; and, 6. A clearance letter from the West Whitby Landowners Group Inc. (the Trustee) will be required prior to the issuance of a building permit. Note: The disposition of this matter, Item 9.1, was determined through the deferral motion below. Resolution # 146-20 Moved By Councillor Yamada Page 20 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM Seconded By Councillor Newman 1. That Report PL 28-20 be

1. That Report CAO 14-20 be received as information; 2. That the Clerk forward a copy of Staff Report CAO 14-20 to the Region of Durham’s Planning and Economic Development Department, the Whitby Chamber of Commerce and the Downtown Whitby BIA; and, 3. That Council advise Staff of the preferred method for its role in the consultation process for the Economic Recovery Plan, based on the method options outlined in Section 4 – Role for Council.

That Item 3 of the main motion be amended to read as follows: That Council appoint Mayor Mitchell to the Economic Recovery Project Steering Committee. Page 22 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM

That the main motion be amended by adding the following as Items 4 and 5: 4. That the process to hire an external consultant be commenced immediately to coordinate the Town’s Economic Recovery strategy both short and long term as a result of COVID-19; and, 5. That the Mayor in consultation with the CAO, designate individual members of Council to reach out with a specific list of questions (and with Whitby Reopening Kits where applicable) in order to report back on a timely basis on economic needs/resources for each of the following areas: a. Small Businesses (1 to 20 employees) b. Medium Sized Businesses (21 to 200 employees) c. Large Businesses (>200 employees) d. Financial Institutions/Banks e. Education and Training f. Municipal Initiatives g. Provincial Initiatives h. Federal Initiatives

1. That Report CAO 14-20 be received as information; 2. That the Clerk forward a copy of Staff Report CAO 14-20 to the Region of Durham’s Planning and Economic Development Department, the Whitby Chamber of Commerce and the Downtown Whitby BIA; and, 3. That Council appoint Mayor Mitchell to the Economic Recovery Project Steering Committee.

That leave be granted to introduce By-laws # 7636-20 to # 7646-20 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk Page 25 of 26 Regular Council Minutes June 22, 2020 - 7:00 PM sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on June 22, 2020 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2013-07/SW-2014-04 by an additional 3 years, to June 22, 2023.

That Report PL 28-20 be