Committee of the Whole

1. That Report CAO 23-20 be received for information; 2. That staff utilize the 2020 Community Survey results to help inform development of the annual municipal budget and work plan items; and, 3. That staff continue to undertake a public opinion poll every two years in order to track resident satisfaction with Town programs and services.

1. That the Town of Whitby accept the low bid as submitted by 2220742 Ontario Ltd. o/a Bronte Construction in the amount of $865,325.55 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete stormwater management pond sediment removal; 2. That the Total Project Cost of $1,025,555.28 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Phase 1 of the Whitby Civic Centre Project be moved out of the 10 year capital plan and begin in 2021 with an Office Needs Assessment; 2. That staff be authorized to retain Moriyama & Teshima Architects (MTA) to update the Office Needs Assessment; 3. That the Office Needs Assessment Project Cost of $6,106 be approved and funded by the Corporate Development Reserve; and, 4. That Staff report back to Council with recommendations on the future Office Needs Assessment.

That Report CS 46-20 of the Director, Finance & Deputy Treasurer be received for information.

1. That Part of Block A, Plan 595, PIN 26537-0100 (LT) and Part of High Street, Plan H50030, PIN 26537-0125 (LT), North of Walnut Street, Parts 1 and 2, Plan 40R-30843, Walnut Street West (the “Property”) as outlined in red on Attachment 1 to this report be declared surplus for the purpose of conveyance to the Durham District School Board, subject to the conditions set out in Corporate Services Report CS 49-20; 2. That Council stop up and close a portion of High Street as a public highway being Part 2, Plan 40R-30843; 3. That Council waive the Town’s requirement of giving public notice of its intention to convey the Property and to stop up and close High Street as a public highway; 4. That the conveyance be subject to an easement in favour of the Town over Parts 1 and 2 for the purposes of maintaining catch basins and street lights; and, 5. That a By-law be brought forward authorizing the sale of the Property and the stopping up and closing of High Street as a public highway.

That the draft Development Charge Background Study information provided in report CS 50-20 be received as information and be used in the next phase of public consultation.

That staff be directed to bring forward a by-law to amend the Property Standards By-law to give effect to the recommendations contained in Page 8 of 11 Committee of the Whole Minutes November 23, 2020 - 7:00 PM Report LS 16-20.

That a motion to introduce a matter pertaining to the Metrolinx Public Information Centre # 3 – Durham-Scarborough Bus Rapid Transit Project to be allowed due to its timely and urgent matter.

Whereas Metrolinx is currently holding a virtual Public Information Centre about the Durham-Scarborough Bus Rapid Transit project; Whereas the project as proposed will have a significant impact to Whitby residents and business owners, and in particular, residents and business owners in Downtown Whitby; Whereas Metrolinx has agreed to attend a live Public Information Centre meeting to provide a project overview in more detail and be available to answer resident and business owner questions; and, Whereas it is imperative that residents and business owners understand the full scope of the project and have an opportunity to have open dialogue with Metrolinx to answer their questions and respond to their concerns. Now therefore be it resolved: 1. That the Council of the Town of Whitby requests Staff to coordinate hosting virtual community meeting(s) with Metrolinx for residents and business owners to help clarify the scope and impacts of the Durham-Scarborough Bus Rapid Transit Project and answer any questions regarding the project; and, 2. That the Clerk send a copy of this resolution to the Durham- Scarborough Bus Rapid Transit Project team at Metrolinx, MPP Lorne Coe, and lakeshore municipalities in the Region of Durham.

That the meeting adjourn. Page 10 of 11 Committee of the Whole Minutes November 23, 2020 - 7:00 PM