Committee of the Whole

That Council approve the requests for exemptions from Town of Whitby Interim Control By-laws # 7699-20 and # 7700-20 for 300 Lyndeview Drive and 221 Powell Road.

1. That the Town of Whitby provide a long-term loan to the Abilities Centre, to a maximum amount of $6,500,000 funded from the Long-Term Finance Reserve; 2. That the Mayor and Clerk be authorized to sign a loan agreement with the Abilities Centre attached as Schedule 1 of report FS 14- 21; 3. That the Mayor and Clerk be authorized to sign an amendment to the Ground Lease Agreement to extend the term to 2051 (from 2030) and to reflect the loan agreement; 4. That the Treasurer and Town Solicitor be authorized to negotiate and adjust conditions in the best interest of the Town of Whitby; and, 5. That item MD-5476 be removed from the New and Unfinished Business list.

1. That Tender T-504-2021 be awarded to Right Seal Inc., in the amount of $78,764.00 (plus applicable taxes), for 2021 pavement routing and crack sealing works, to be funded from the capital projects listed in Table 2 of Report FS 16-21; 2. That the revised cost estimates, totaling $110,150.24 for the two (2) capital projects noted in Table 2 of Report FS 16-21 be approved; 3. That approval be granted to extend this contract for up to two (2) additional one (1) year term(s) subject to budget approval and the Contractor’s successful performance of the previous term including product quality and timely delivery; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That report No. FS 22-21 regarding the 2020 Year End Operating Variances and 2021 Projection as at March 31 be received as information.

1. That Tender T-501-2021 be awarded to Four Seasons Site Development Ltd., in the amount of $2,176,154.50 (plus applicable taxes), for 2021 urban road resurfacing works, to be funded from the capital projects listed in Table 2 of Report FS 24- 21; 2. That the revised cost estimates, totaling $2,580,000.00 for the 13 capital projects noted in Table 2 of Report FS 24-21 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents. Page 17 of 25 Committee of the Whole Minutes May 10, 2021 - 7:00 PM

1. That based on submissions received regarding the February 19, 2021 Development Charge Background Study, it is recommended that the revisions provided in Attachment 1, Attachment 2 and Attachment 3 of report FS 28-21 be included in the development charge calculations; 2. That Schedule B and Schedule C of the proposed by-law included in Attachment 4 be amended to reflect the calculated development charge rates outlined in Attachment 5 of report FS 28-21; 3. That the Town of Whitby Development Charge Background Study, dated February 19, 2021 completed in accordance with Section 10 of the Development Charges Act, 1997, and as modified by the above recommendations, be adopted, including the forecasts of development activity, the capital program and all calculations contained therein; 4. That approval of the capital program, included in the Background Study, as modified, indicates Council’s intention that an increase Page 18 of 25 Committee of the Whole Minutes May 10, 2021 - 7:00 PM in the need for service will be met as required under paragraph 3 of Section 5(1) of the Development Charges Act, 1997 and Section 3 of Ontario Regulation 82/98. This approval shall be subject to further annual review during the capital budget process; 5. That in accordance with s.s.5(1)5 of the Development Charges Act, 1997 and Section 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity identified in the Development Charge Background Study, as modified, shall be

1. That Tender T-3-2021 be awarded to Dukon Construction Ltd. in the amount of $230,674.70 (plus applicable taxes), funded from the capital projects listed in Table 2 of Report FS 33-21, for the following works: • Paving of the existing parking lot at the Cochrane Street Off-Leash Dog Park; • Constructing a new section of the Hydro Corridor Trail connecting Longwood Park to Thickson Road; and, • Constructing a new trail section connecting the Ash Creek Channel Trail to Brock Street through Bradley Park; 2. That the revised cost estimates totaling $277,642.51, for the three capital projects noted in Table 2 of Report FS 33-21 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 21 of 25 Committee of the Whole Minutes May 10, 2021 - 7:00 PM 1. That permanent asphalt speed humps be installed on Robert Attersley Drive East, in accordance with the directions of Report No. PW 18-21; 2. That permanent asphalt speed humps be installed on Whitburn Street, in accordance with the directions of Report No. PW 18-21; and, 3. That the Clerk forward a copy of Report No. PW 18-21 to emergency services, the Durham District School Board and Durham Student Transportation Services.

That the main motion be amended by adding the following as Item 3 and that the remaining items be renumbered accordingly: 3. That two streets be identified per ward to have speed humps installed in 2021, with the streets being selected by Staff in consultation with the respective Ward Councillor, and that the funding source be determined by the Commissioner of Finance/Treasurer.

That the main motion be amended by adding the following as Item 4 and that the remaining items be renumbered accordingly. 4. That the 2022 Budget include a decision item to install speed humps on approximately 10 streets per year for the next 5 years, with the streets to be evaluated based on the development of a traffic calming policy that will identify traffic calming devices/opportunities and a warrant procedure.

1. That permanent asphalt speed humps be installed on Robert Attersley Drive East, in accordance with the directions of Report No. PW 18-21; 2. That permanent asphalt speed humps be installed on Whitburn Street, in accordance with the directions of Report No. PW 18-21; 3. That two streets be identified per ward to have speed humps installed in 2021, with the streets being selected by Staff in consultation with the respective Ward Councillor, and that the funding source be determined by the Commissioner of Finance/Treasurer; 4. That the 2022 Budget include a decision item install speed humps on approximately 10 streets per year for the next 5 years, with the streets to be evaluated based on the development of a traffic calming policy that will identify traffic calming devices/opportunities and a warrant procedure; and, 5. That the Clerk forward a copy of Report No. PW 18-21 to emergency services, the Durham District School Board and Durham Student Transportation Services.

That Council approve the sole source award to EngagementHQ Platform by Bang the Table (branded as ‘Connect Whitby’) for a period of five years with an option to extend year-by-year after 2026, based on the terms as outlined in report CAO 12- 21.

1. That Report LS 07-21 be received for information; and, 2. That staff report back by the end of 2021 on a possible pet shop regulatory and licensing by-law for Whitby, including staffing and budget impacts, that integrates the appropriate best practices of neighbouring municipalities in Durham Region and takes into account the interested party feedback that was received at the Committee of the Whole meeting on May 10, 2021.

1. That Council approve the Accessibility Improvement Grant Program Policy and Procedures and direct Staff to implement this program commencing in third quarter 2021; and, 2. That the Accessibility Advisory Committee report back to Council annually on the distribution of funds through the Accessibility Improvement Grant Program.

That the meeting adjourn.