Committee of the Whole

That the correspondence received from Van Horne Outdoor regarding Page 7 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM the Canadian Pacific Railways Bridge Enhancement and Modernization Program be

That the motion be amended to read as follows: That the correspondence received from Van Horne Outdoor regarding the Canadian Pacific Railways Bridge Enhancement and Modernization Program be

That the amendment moved by Mayor Mitchell be further amended to read as follows: 1. That the correspondence received from Van Horne Outdoor regarding the Canadian Pacific Railways Bridge Enhancement and Modernization Program be

That the correspondence received from Van Horne Outdoor regarding the Canadian Pacific Railways Bridge Enhancement and Modernization Program be

1. That the Downtown Whitby Business Improvement Area (BIA) budget in the amount of $295,500.00 be approved; 2. That the Commissioner of Corporate Services/Treasurer be directed bring forward a BIA tax levy by- law of $180,500.00; Page 9 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM 3. That the Commissioner of Corporate Services/Treasurer be directed to report back on the development of a policy to deal with grant and in-kind requests, including predetermined criteria and scoring, in order to ensure grants are based on needs and targeted outcomes; and, 4. That the Commissioner of Corporate Services/Treasurer be directed develop a revised payment schedule to the BIA after Council has approved a BIA budget for 2020.

That the main motion be amended to add a new Item 4 as follows, and that the remaining item be renumbered accordingly: 4. That Council reconsider the BIA's request for an additional in- kind contribution of $5000, for a total in-kind contribution from the Town of $10,000 in 2020, at such time as the Commissioner of Corporate Services/Treasurer reports on a policy to deal with grant and in-kind requests in June 2020.

1. That Report CAO 04-20 be received as information; and, 2. That the Clerk forward a copy of Staff Report CAO 04-20 to the Region of Durham’s Planning and Economic Development Department, the Whitby Chamber of Commerce and the Downtown Whitby Business Improvement Area. Page 10 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM

1. That Report CAO 05-20 be received as information; 2. That the Clerk forward a copy of Staff Report CAO 05-20 to the Region of Durham's Sustainability Division; and, 3. That the New and Unfinished Business List for General Government be updated by removing Item MD-4968, as the Annual Report provides an update to Item MD-4968.

That the Committee take a short recess.

1. That staff be authorized to negotiate directly with Iron Mountain to enter into a contract for records storage services; and, 2. That the Commissioner of Corporate Services/Treasurer be authorized to award a 15 year contract to Iron Mountain through the Provincial Vendor of Record agreement for services to be provided from 2020 to July 2034.

That Report PW 3-20 regarding the Brock Street North Environmental Assessment Study be received for information.

1. That Public Works Report PW 4-20 Mid-Block Arterial Roadway – Page 12 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM Study Update be received for Information; 2. That Community Open House No. 2 for the Mid-Block Arterial Roadway be held in April 2020; 3. That Winash Developments Limited, in partnership with the Public Works Department begin working on a Detailed Design Request for Proposal for Phase I of the Mid-Block Arterial Roadway between Ashburn Road to the east side of Baldwin Street, and that Detailed Design commence in the summer of 2020; 4. That the Town of Whitby enter into a subdivision agreement with Winash Developments Limited to undertake the Detailed Design for Phase I of the Mid-Block Arterial; and, 5. That the Public Works Department continue to provide Council with updates at key milestones throughout the Project.

1. That Report PW 8-20 regarding the Autonomous Vehicle Pilot Project be received as information; 2. That staff continue to work with SmartCone, Durham Region Transit (DRT) and the other project partners on the education and communications plan associated with the Pilot Project; Page 13 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM 3. That staff undertake the necessary minor road maintenance, pavement markings, signage and monitoring activities to support the Pilot Project; 4. That staff are authorized and directed to negotiate the terms of an agreement with SmartCone and DRT/Durham Region in order to address the details, goals, and responsibilities of the Pilot Project as outlined in Report PW 8-20, and that the Mayor and Town Clerk be authorized to execute such agreement and other documents necessary to give effect to same; 5. That staff provide a further status update to Council in April 2020 (prior to the implementation of the project) to address temporary parking restrictions and stop control requirements and applicable By-Law amendment; and, 6. That a copy of Report PW 8-20 be provided to SmartCone, DRT and the other project partners. That a copy of Report PW 8-20 be provided to SmartCone, DRT and the other project partners.

1. That the Town of Whitby accept the low bid as submitted by J.J. McGuire General Contractors Inc. in the amount of $1,033,400.00 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete the Fire Hall 2 Renovations and Expansion Project as required by the Town of Whitby; 2. That the total Project cost of $1,332,041.84 be approved; 3. That the Treasurer be authorized to draw on reserve/reserve funds as required to address the budget overage; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

That the confidential recommendations contained within Public Works Department Report, PW 7-20, be adopted.

Whereas the Town of Whitby Council has declared a climate change emergency; and, Whereas the province of Ontario is experiencing the impacts of climate change due to increases in the severity of wildfires, floods, and tornadoes, to name a few. Page 15 of 17 Committee of the Whole Minutes March 02, 2020 - 7:00 PM Now therefore be it resolved: 1. That the Town of Whitby requests that the Province of Ontario to strike a select committee on climate change with representation from all parties to immediately develop comprehensive provincial strategies to reduce emissions and an action plan to address climate change-related threats to Ontario’s environment, society and economy; and, 2. This motion be sent to Minister Yurek, The Leader of the Opposition Andrea Horwath, Interim Liberal Leader John Fraser, Green Party Leader Mike Schreiner, and all other Durham Region MPPs.

That the garbage receptacles removed from the entrance of Calais Park be reinstated.

That the Committee adjourn.