Regular Council Meeting

That the Regular Council minutes of November 2, 2020 and the Special Council minutes of November 23, 2020 be adopted.

That Council recess for 5 minutes.

1. That Council approve the amendment to Zoning By-law # 1784, (File Z-14-19) as outlined in Planning Report No. PL 47-20, subject to a holding provision that will only allow the Zoning By- law Amendment provisions to take effect at such time as acceptable mitigation measures have been adopted regarding noise and odour generated by neighbouring property owners; and; 2. That a By-law to amend Zoning By-law # 1784 be brought forward for consideration by Council.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2016-03 by an additional 3 years, to November 30, 2023.

That Council approve the extension of the Draft Approved Plan of Subdivision SW-2015-02 by an additional 3 years, to November 30, 2023.

That Council approve the request for a variance and a site specific amendment to the Town of Whitby Permanent Sign By-law # 7379-18 for A&W, located at 1208 Dundas Street East, given that the proposed signs will not be digital and will only be visible to persons who enter the A&W property for the purpose of accessing the drive-through.

That staff be authorized to initiate an Amendment to the Town of Whitby Official Plan regarding transportation related matters, as shown on Attachment #1, to conform to Durham Regional Official Plan Page 7 of 16 Regular Council Minutes November 30, 2020 - 7:00 PM Amendment Number 171.

That staff report PL 52-20 be received for information.

1. That report CMS 07-20 be received for information; 2. That staff report back by the end of Q2 2021 on a 2021 training plan for diversity and inclusion for Council and staff; and, Page 8 of 16 Regular Council Minutes November 30, 2020 - 7:00 PM 3. That funding for diversity and inclusion training and current state assessment be included in the 2021 budget.

1. That report CMS 06-20 be received as information; 2. That item MD 5333 pertaining to the Transportation Options for Seniors Programming be lifted from the New and Unfinished Business – General Government List; and, 3. That proceeds from the sale of the van ($34,665) be maintained in the Seniors Transportation Reserve Fund and be used to fund opportunities as identified in the Age Friendly Strategy that are capital related or one-time operating costs.

1. That Fuwing Wong be appointed as the Commissioner of Financial Services and Treasurer; and, 2. That the Clerk be directed to bring forward a by-law to appoint Fuwing Wong as the Town’s Treasurer in accordance with the Municipal Act.

1. That Report CAO 23-20 be received for information; 2. That staff utilize the 2020 Community Survey results to help inform development of the annual municipal budget and work plan items; and, 3. That staff continue to undertake a public opinion poll every two years in order to track resident satisfaction with Town programs and services.

1. That the Town of Whitby accept the low bid as submitted by 2220742 Ontario Ltd. o/a Bronte Construction in the amount of $865,325.55 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete stormwater management pond sediment removal; 2. That the Total Project Cost of $1,025,555.28 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Phase 1 of the Whitby Civic Centre Project be moved out of the 10 year capital plan and begin in 2021 with an Office Needs Assessment; 2. That staff be authorized to retain Moriyama & Teshima Architects (MTA) to update the Office Needs Assessment; 3. That the Office Needs Assessment Project Cost of $6,106 be approved and funded by the Corporate Development Reserve; and, 4. That Staff report back to Council with recommendations on the future Office Needs Assessment.

That Report CS 46-20 of the Director, Finance & Deputy Treasurer be received for information.

Page 11 of 16 Regular Council Minutes November 30, 2020 - 7:00 PM 1. That Part of Block A, Plan 595, PIN 26537-0100 (LT) and Part of High Street, Plan H50030, PIN 26537-0125 (LT), North of Walnut Street, Parts 1 and 2, Plan 40R-30843, Walnut Street West (the “Property”) as outlined in red on Attachment 1 to this report be declared surplus for the purpose of conveyance to the Durham District School Board, subject to the conditions set out in Corporate Services Report CS 49-20; 2. That Council stop up and close a portion of High Street as a public highway being Part 2, Plan 40R-30843; 3. That Council waive the Town’s requirement of giving public notice of its intention to convey the Property and to stop up and close High Street as a public highway; 4. That the conveyance be subject to an easement in favour of the Town over Parts 1 and 2 for the purposes of maintaining catch basins and street lights; and, 5. That a By-law be brought forward authorizing the sale of the Property and the stopping up and closing of High Street as a public highway.

That the draft Development Charge Background Study information provided in report CS 50-20 be received as information and be used in the next phase of public consultation.

That staff be directed to bring forward a by-law to amend the Property Standards By-law to give effect to the recommendations contained in Report LS 16-20.

Whereas Metrolinx is currently holding a virtual Public Information Centre about the Durham-Scarborough Bus Rapid Transit project; Whereas the project as proposed will have a significant impact to Whitby residents and business owners, and in particular, residents and business owners in Downtown Whitby; Whereas Metrolinx has agreed to attend a live Public Information Centre meeting to provide a project overview in more detail and be available to answer resident and business owner questions; and, Whereas it is imperative that residents and business owners understand the full scope of the project and have an opportunity to have open dialogue with Metrolinx to answer their questions and respond to their concerns. Now therefore be it resolved: 1. That the Council of the Town of Whitby requests Staff to coordinate hosting virtual community meeting(s) with Metrolinx for residents and business owners to help clarify the scope and impacts of the Durham-Scarborough Bus Rapid Transit Project and answer any questions regarding the project; and, 2. That the Clerk send a copy of this resolution to the Durham- Page 13 of 16 Regular Council Minutes November 30, 2020 - 7:00 PM Scarborough Bus Rapid Transit Project team at Metrolinx, MPP Lorne Coe, and lakeshore municipalities in the Region of Durham.

That leave be granted to introduce By-laws # 7690-20 to # 7696-20 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law # 7697-20 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on November 30, 2020 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.