Committee of the Whole

That the Memorandum from J. Romano, Commissioner of Community Services, dated April 9, 2021 regarding Forest Heights Park basketball court relocation be received for information.

Page 2 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM That the main motion be amended by including Item 2 as follows: 2. That Staff be directed to continue to explore relocating the basketball court along the north side of the north soccer field adjacent to the Durham District School Board property and report to Council at a future date.

1. That the Memorandum from J. Romano, Commissioner of Community Services, dated April 9, 2021 regarding Forest Heights Park basketball court relocation be received for information; and, 2. That Staff be directed to continue to explore relocating the basketball court along the north side of the north soccer field adjacent to the Durham District School Board property and report to Council at a future date.

That Correspondence # 2021-401 from the Mary Medeiros, City Clerk, City of Oshawa, dated April 8, 2021 regarding the process to establish the City of Oshawa including the lands in Oshawa operated by Page 3 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM Hamilton-Oshawa Port Authority as a Foreign Trade Zone be received for information.

That Report FS 10-21 of the Commissioner, Financial Services/Treasurer be received for information.

1. That Tender T-7-2021 be awarded to Wyndale Paving Co. Ltd, in the amount of $431,382.75 (plus applicable taxes), funded from the capital project 40206009 – Garden Street Multi-Use Path and Tree Planting (from Dryden to Taunton); Page 4 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM 2. That the revised cost estimate of $670,396.00 for the Garden Street Multi-Use Path project (capital project 40206009) be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

That the main motion be amended by adding the following as Item 3 and that the remaining item be renumbered accordingly: 3. That Staff continue to review further opportunities to plant additional trees in the adjacent boulevards, including along Chiltern Place, as part of the Garden Street Multi-Use and Tree Planting project and as part of the future widening of Garden Street.

1. That Tender T-7-2021 be awarded to Wyndale Paving Co. Ltd, in the amount of $431,382.75 (plus applicable taxes), funded from the capital project 40206009 – Garden Street Multi-Use Path and Tree Planting (from Dryden to Taunton); 2. That the revised cost estimate of $670,396.00 for the Garden Street Multi-Use Path project (capital project 40206009) be approved; 3. That Staff continue to review further opportunities to plant additional trees in the adjacent boulevards, including along Chiltern Place, as part of the Garden Street Multi-Use and Tree Planting project and as part of the future widening of Garden Street; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Tender T-513-2021 be awarded to Miller Paving Limited, in the amount of $211,144.50 (plus applicable taxes), for 2021 surface treatment and slurry seal works, to be funded from the capital projects listed in Table 2 of Report FS 17-21; 2. That the revised cost estimates, totaling $254,860.65, for the three capital projects noted in Table 2 of Report FS 17-21 be approved; 3. That approval be granted to extend this contract for one (1) additional term subject to budget approval and the Contractor’s successful performance of the previous term including product quality and timely delivery; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Tender T-11-2021 be awarded to Gray’s Landscaping & Snow Removal Inc. in the amount of $260,493.45 (plus applicable taxes), for 2021 Playground Improvements for Davis, Ennisclare and Hannam Parks, to be funded from the capital projects listed in Table 2 of Report FS 19-21; Page 6 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM 2. That the revised cost estimates totaling $550,755.55, for the three capital projects noted in Table 2 of Report FS 19-21 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the property tax rates for the year 2021, General Municipal Town Levies be approved as indicated in Schedule “A”, attached to Report FS 20-21; 2. That staff be authorized to calculate the special tax levy and tax rates for the properties located within the Downtown Whitby Business Improvement Area (BIA) for the purposes of a Special Tax Levy by-law for the BIA following Council receipt and approval of the BIA’s 2021 Budget; 3. That the final tax bill due dates for the Residential, Farmland, Pipeline and Managed Forest tax classes be June 24, 2021 and September 24, 2021; 4. That the final tax bill due dates for the capped tax classes (Commercial, Industrial and Multi-Residential) also be established for June 24, 2021 and September 24, 2021; 5. That prior to the issuance of the final tax bills, the Treasurer be authorized to adjust the due dates for the capped tax classes only and notify Council at the earliest opportunity; and, 6. That a By-Law for the General Municipal Town Levies and a separate bylaw for the Special Tax Levy in support of the BIA, to set the due dates and levy rates for 2021 in accordance with the approved budgets and regulations, be brought forward at a future Council meeting.

1. That staff be delegated the authority to submit all Federal or Provincial grants applications, normally requiring Council authorization beforehand, until April 1, 2023 subject to the agreement of the Chief Administrative Officer, Commissioner responsible for the project, and the Treasurer; 2. That the Treasurer, Commissioner, and Senior Manager of Procurement be delegated authority to award all contracts related to Federal or Provincial grant projects, that are within budget and normally require Council authorization beforehand, until April 1, 2023; and, 3. That staff report on grant applications submitted, grant agreements executed, and procurements awarded, that normally would require Council approval, at the earliest opportunity following the event.

Page 8 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM 1. That the Clerk be directed to bring forward a by-law to adopt the amendments to the Boards and Advisory Committees Code of Conduct as shown in Attachment 1 appended to Report CLK 05- 21; and, 2. That the Clerk be directed to circulate a copy of Council’s decision and Report CLK 05-21 to Mr. Guy Giorno, Integrity Commissioner.

1. That Council receive status update for Highway 7/12 Alternate Route Environmental Assessment (EA) Study; 2. That Council approve the additional expenditure of $75,000, to a total of $125,000, to Bumstead Integrated Transportation Consulting Ltd. as Senior Project Manager for the project, funded from capital project 40160502 - EA Study for Highway 7/12 Alternate Route; and, 3. That Council approve the continuation of the sole source of Bumstead Integrated Consulting Ltd. as the Senior Project Manager for the EA Study for Highway 7/12 Alternate Route, in accordance with the Purchasing Policy, as the consultant is already at work on the project.

1. That Council stop up and close a portion of Way Street as a public highway being Part Lot 24, Concession 6, designated as Part 9 on Plan 40R-27926, Town of Whitby (PIN 26572-2372 (LT)) (the “Subject Lands”); 2. That Council waive the Town’s requirement of giving public notice of its intention to stop up and close the Subject Lands as a public highway; and, 3. That a by-law be brought forward authorizing the stopping up and closing of the Subject Lands as a public highway.

1. That Staff Report LS 05-21 be received for information; 2. That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.3 of Report LS 05-21; Page 10 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM 3. That the Clerk be directed to bring forward a by-law to amend Temporary Sign By-law # 5696-05 to remove provisions in the by- law regulating election signs; and, 4. That Item MD-4917 be removed from the General Government New and Unfinished Business List.

That Item 2 of the main motion be amended to read as follows: 2. That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.3 of Report LS 05-21, except that signs for candidates in provincial and federal elections be required to be separated by a minimum distance of 250 metres instead of 500 metres on arterial and regional roads.

1. That Staff Report LS 05-21 be received for information; 2. That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.3 of Report LS 05-21, except that signs for candidates in provincial and federal elections be required to be separated by a minimum distance of 250 metres instead of 500 metres on arterial and regional roads; 3. That the Clerk be directed to bring forward a by-law to amend Temporary Sign By-law # 5696-05 to remove provisions in the by- law regulating election signs; and, 4. That Item MD-4917 be removed from the General Government New and Unfinished Business List.

1. That the Town of Whitby Council endorse the Town’s application for the 2020/2021 Fire Safety Grant provided by the Office of the Ontario Fire Marshal and Emergency Management (OFMEM); 2. That a new capital project be established in the amount of $36,200 funded from the Fire Safety Grant; and, 3. That staff be authorized execute all agreements related to the Fire Safety Grant.

Whereas the Council of the Town of Whitby has on four previous occasions requested that the Province remove tolls on Highway 412 (see attached Resolutions 602-16, 391-17, 181-18, and 232-19); Whereas all other Ontario link highways to and from Highway 401 except those in Durham Region are non-tolled highways; and, Whereas the municipality of Whitby and Council at the time of the decision making was aware of the tolls to the 407 but not that of the 412; and Whereas Highway 427 has recently seen improvements valued at more than 600 million dollars funded provincially and not from tolls; and Whereas tolls on Highway 412 and 418 are a distinct disadvantage and disincentive to Durham Region to efficiently move goods, services and people and to attract and retain prestige industrial and office investments and value added jobs for the employment lands abutting the provincial highway; and, Whereas Highways 412 and 418 are underutilized because of the tolls, resulting in increased traffic on local collector roads and Highway 401; Whereas in 2018 election promises were made to remove the tolls from the 412 and 418, Whereas in the last four years of tolling operations, the toll rates have increased by 2.27% (page 37 of Ministry of Transportation Tolling Analysis Report April 2021); Now Therefore be it Resolved: Page 13 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM 1. That the Council of the Town of Whitby requests that Lorne Coe, M.P.P. for Whitby, and all other Durham A

That Item 1 of the main motion be amended to read as follows: That the Council of the Town of Whitby requests that Lorne Coe, M.P.P. for Whitby, and all other Durham Area MPPs work with the Minister of Transportation to further address the inequalities between Durham 400 series highways and other GTA 400 series highways, to eliminate the tolls on Highways 412 and 418 as was promised in 2018.

That the main motion be amended by adding the following as Item 1 and that the remaining items be renumbered accordingly: 1. That Staff develop a strategy for continued municipal advocacy surrounding the removal of the 412 and 418 tolls. Page 14 of 17 Committee of the Whole Minutes April 19, 2021 - 7:00 PM

That the Item 1 amendment moved by Councillor Yamada be further amended by renumbering it as Item 2 and revising to read: That Council and Staff work to develop a strategy for continued municipal advocacy surrounding the removal of the 412 and 418 tolls.

That the meeting adjourn.