Committee of the Whole

That the rules of procedure be suspended to allow the presentation to exceed the ten minute limit.

1. That the Downtown Whitby BIA request for in-kind contributions by the Town be

1. That Correspondence # 2019-105 received by the Town Clerk from Eric Davie, Canada Cone Inc. dated January 27, 2019 regarding a request for Ice Cream Bicycles in the Town of Whitby be received for information; and, 2. That Staff be directed to bring forward a report to introduce amendments to the Refreshment Vehicle By-law in order to permit ice cream and frozen treat vehicles, including bicycles, in residential areas, subject to general conformity with refreshment vehicle licensing requirements.

1. That Council receives this report; 2. That staff report to Council following the outcome of a Request for Information (RFI) to determine contractor interest for short term and long term waste collection service for new West Whitby and Brooklin developments; 3. That subject to the outcome of the RFI, staff report back to Page 7 of 12 Committee of the Whole Minutes February 11, 2019 - 7:00 PM Council for any associated approvals necessary to issue a Request for Proposal for future contracted services and recommendations for the strategic implementation plan for Waste Collection Service; and, 4. That staff continue to proceed with refining the implementation of the recommendations of the Solid Waste Management Review November 2018 (updated January 3 for accessibility), subject to the necessary Council and budgetary approvals.

1. That for the purpose of complying with Section 270 (1) (7) of the Municipal Act, Council hereby acknowledges the policies as described in Section 4 of Report PW 06-19, and as outlined in detail in Attachments 1 to 17, as may be amended or replaced from time to time, as the Town’s policies to protect and enhance the tree canopy and natural vegetation in the municipality; and, 2. That the Public Works Forestry Group provide semi annual updates to Council on the status of Forestry, and its related tree management programs, as well as any relevant educational opportunities.

1. That Report PW 08-19 be received for information; 2. That Council approve the advancement of up to $1,129,609.48 (plus taxes) for earthworks related the Des Newman CP Rail Grade Separation Project from the 2020 budget; 3. That Council authorize the Des Newman CP Rail Grade Separation environmental compensation be undertaken by the West Whitby Landowner Group (WWLG) as part of the overall West Whitby compensation work currently being undertaken by the WWLG, and be paid at such time that costs are confirmed and the required environmental works are constructed; 4. That staff continue to provide regular status updates to Council on the grade separation project; and, 5. That the Commissioner of Public Works and the Treasurer be authorized to execute such additional documents that are necessary to give effect to the recommendations in Report PW 08-19 that were not otherwise previously delegated to staff.

That Report No. CS 11-19 of the Commissioner of Corporate Services/Treasurer be received for information.

That applications for cancellation, reduction, adjustment and/or refund of taxes be approved as listed in this report, in the amount of $3,428,008.59 for the taxation years 2010 to 2018 inclusive.

1. That Report CS 15-19 be received as information; and, 2. That Town Staff will continue to report annually on the outstanding assessment appeals.

Page 10 of 12 Committee of the Whole Minutes February 11, 2019 - 7:00 PM That CAO Report 09-19 regarding 2018 Corporate Sick and Overtime Utilization be received as information.

That Council deny the request from All Seniors Care and Pomerleau Inc. for an exemption from the Town of Whitby Noise By-law # 6917-14, as attached to Report LS 06-19.

1. That Staff be directed to review Social Media Policy CA 020 against best practices in the municipal and public sector and bring forward any amendments to the Policy arising from such a review; 2. That as part of the draft Corporate Media Relations Policy referral in accordance with New and Unfinished Business item MD 4208, that Staff be directed to bring forward the updated media relations policy at such time as the Social Media Policy review is Page 11 of 12 Committee of the Whole Minutes February 11, 2019 - 7:00 PM completed; and, 3. That Staff be directed to explore opportunities for a social media and media relations education and training session with Council.

That the meeting adjourn.