Special Council Meeting

1. That Alexander Georgieff be appointed as the Whitby representative on the Durham Region Land Division Committee; and, 2. That a copy of this resolution be forwarded to the Regional Clerk, The Regional Municipality of Durham, for submission to Regional Council for its consideration.

1. That Council appoint a Town of Whitby representative to the board of directors of the not-for-profit corporation that will operate the Innovation Hub Accelerator (1855) in the former provincial land registry building acquired by the municipality; and, 2. That Peter LeBel, Commissioner of Community and Marketing Services, be appointed as the Town’s representative for the period of January 1, 2019 - December 31, 2022.

That a by-law be brought forward to allow for the Interim Tax Billing for the 2019 taxation year.

1. That Office of the Town Clerk Report, CLK 13-18 be received; 2. That the following Regional Councillors be nominated to sit on the Central Lake Ontario Conservation Authority on a rotating one-year term basis as follows: Term Appointments January 1, 2019 to December 31, Mayor Mitchell 2019 Councillor Leahy Councillor Yamada Councillor Mulcahy January 1, 2020 to December 31, Mayor Mitchell 2020 Councillor Leahy Councillor Roy Councillor Mulcahy January 1, 2021 to December 31, Mayor Mitchell 2021 Councillor Yamada Councillor Roy Councillor Mulcahy January 1, 2022 – November 14, Mayor Mitchell 2022 Councilor Leahy Page 3 of 15 Special Council Minutes December 11, 2018 - 6:00 PM Councillor Yamada Councillor Roy 3. That a copy of this report and resolution be forwarded to the Regional Clerk, The Regional Municipality of Durham, for submission to Regional Council for its consideration.

1. That Council adopt the Committee of the Whole Standing Committee structure of Council in accordance with the amendments to the Procedure By-law in Attachment 2; 2. That statutory public meetings held in accordance with the Planning Act be conducted as per Section 6 of the Procedure By- law in Attachment 2; 3. That Council adopt the Standing Committee, Council and Public Page 4 of 15 Special Council Minutes December 11, 2018 - 6:00 PM Meetings schedule for 2019 as provided for in Attachment 1; 4. That the Members of Council elected by general vote, except the Mayor, each serve as Deputy Mayor for a calendar year, with the exception of the Member who received the most votes, who would serve the remainder of 2018 and from January 1st to November 14th 2022; 5. That the role of Department Chairs be removed from the Procedure By-law, save and except the role of Chair of Finance/Budget; 6. That the Mayor be delegated the authority to appoint a vice-chair for Management Committee, and chairs and vice-chairs to chair the respective portions of the Committee of the Whole agenda dealing with matters of planning and development and general government; and, 7. That the Mayor be delegated the authority to appoint a Ward Councillor as an alternate member to Durham Region Council in accordance with Sections 23.2 and 268 of the Municipal Act.

That the main motion be amended by adding the following as Item 8: 8. That the Clerk report to the January 7, 2019 Committee of the Whole meeting on the opportunity to eliminate the Management Committee, and identify options for considering the business of Management Committee through Committee of the Whole and/or Council.

• That Item 1 be amended by adding the following after "Attachment 2'': "on a pilot basis for 2019, and that the Town Clerk be directed to report back on the effectiveness of Committee of the Whole prior to the end of 2019". • That Item 4 be amended by adding "2022" following January 1st.

1. That Council adopt the Committee of the Whole Standing Committee structure of Council in accordance with the amendments to the Procedure By-law in Attachment 2 on a pilot basis for 2019, and that the Town Clerk be directed to report back on the effectiveness of Committee of the Whole prior to the end of 2019; 2. hat statutory public meetings held in accordance with the Planning Act be conducted as per Section 6 of the Procedure By- law in Attachment 2; 3. That Council adopt the Standing Committee, Council and Public Meetings schedule for 2019 as provided for in Attachment 1; 4. That the Members of Council elected by general vote, except the Mayor, each serve as Deputy Mayor for a calendar year, with the exception of the Member who received the most votes, who would serve the remainder of 2018 and from January 1st 2022 to November 14th 2022; 5. That the role of Department Chairs be removed from the Procedure By-law, save and except the role of Chair of Finance/Budget; 6. That the Mayor be delegated the authority to appoint a vice-chair for Management Committee, and chairs and vice-chairs to chair the respective portions of the Committee of the Whole agenda dealing with matters of planning and development and general government; 7. That the Mayor be delegated the authority to appoint a Ward Councillor as an alternate member to Durham Region Council in accordance with Sections 23.2 and 268 of the Municipal Act; and, 8. That the Clerk report to the January 7, 2019 Committee of

1. That Council enact the Cannabis By-law, save and except references to cannabis use on highways, and the Smoking Restrictions By-law appended to Report LS 25-18 as Attachments 2 and 3; 2. That Council requests the Province amend the relevant laws and regulations governing the use of cannabis in order that the use and consumption of cannabis in public places be regulated in the same manner as alcohol in accordance with the Liquor Licence Act; and, 3. That the Clerk be directed to send correspondence to the Premier, Minister of Finance, MPP Lorne Coe, and Region of Durham Commissioner of Health.

1. That staff be directed to obtain public feedback regarding whether or not privately-run cannabis retail stores should be permitted in Whitby; 2. That staff report back to Council in January 2019, prior to the province’s opt-out deadline, with information about the public’s feedback and any additional information requested by Council or provided by the province regarding privately-run cannabis retail stores; and, 3. That a letter be sent to the AGCO requesting that if a local municipality allows privately-run cannabis retail stores, then the AGCO should directly notify the municipality about each application for a retail store authorization, similar to the process used for liquor licence applications.

That Item 1 be amended by adding the following after "public feedback" and before "regarding whether": "through a telephone and online survey". Page 8 of 15 Special Council Minutes December 11, 2018 - 6:00 PM

That Item 3 of the main motion be

1. That staff be directed to obtain public feedback through a telephone and online survey regarding whether or not privately- run cannabis retail stores should be permitted in Whitby; and, 2. That staff report back to Council in January 2019, prior to the province’s opt-out deadline, with information about the public’s feedback and any additional information requested by Council or provided by the province regarding privately-run cannabis retail stores.

Page 9 of 15 Special Council Minutes December 11, 2018 - 6:00 PM 1. That Community and Marketing Services Report CMS 46-18 regarding the closure of the General Motors Oshawa Assembly Plant at the end of 2019 be received; 2. That Council endorse the following resolution: Whereas General Motors Corporation announced the restructuring of performance resulting in the closure of the Oshawa Assembly Plant at the end of 2019; Whereas approximately 2,500 union employees at the General Motors Oshawa Assembly Plant will lose their jobs and therefore their livelihood after 2019; Whereas approximately 1,000 additional employees working at auto parts manufacturers, auto parts assemblers and service providers located in Whitby and area municipalities will also be affected as a result of the General Motors Oshawa Assembly Plant closure; Whereas the auto sector employees that will be displaced will require the support of all levels of government to assist them through the difficult transition period to retrain, develop new skills and secure new career opportunities, while supporting themselves and their families through the transition period; Whereas General Motors is accelerating its global transformation through product development and processes in advanced technologies related to electric and autonomous vehicle programs; Whereas Durham Region has the talent pool, the advanced technologies and infrastructure to support the development of electric and autonomous vehicles, backed by the Univ

That the Council of the Town of Whitby adopt the following Council Goals for the 2018-2022 Term of Council: 1. To build a strong, respectful Council team with a positive shared vision and four-year action plan; to ensure all municipal affairs are conducted with professionalism and integrity. 2. To enhance the transparency and accessibility of Town Hall and ensure effective public consultation and engagement, including greater opportunities for voter engagement through the municipal election process. 3. To deliver local jobs and prosperity through strategic planning and promotion that builds resilience and economic diversity. 4. To make workplace morale a priority by building a collaborative, inclusive, respectful and creative work environment that engages the abilities of all staff to solve problems, accomplish new things and deliver the best outcomes to residents. 5. To continue the Whitby tradition of responsible financial management and respect for taxpayers; and to understand the importance of affordability and sustainability to a healthy, balanced community. 6. To ensure Whitby is clearly seen by all stakeholders to be business and investment friendly and supportive; and to continuously improve the customer experience and the effectiveness and efficiency of communications, service delivery and approvals. 7. To accelerate the pedestrian focus of our historic downtown cores; to leverage municipal tools and resources to generate downtown supportive investments; to facilitat

That leave be granted to introduce By-laws # 7459-18 to # 7464-18 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on December 11, 2018 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn. Page 14 of 15 Special Council Minutes December 11, 2018 - 6:00 PM