Regular Council Meeting

That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees and (c) a proposed or pending acquisition or disposition of land by the municipality or local board of Council.

That the Regular Council Minutes of November 25, 2019, and the Special Council minutes of December 2, 2019 be adopted.

That the proclamations for Alzheimer's Awareness Month and Page 2 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM International Epilepsy Awareness Month be endorsed.

Whereas the proposal by Toronto Guild Investment Ltd at 143 Garrard Page 3 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM Road to build 20 semi-detached and 15 block townhouse units on a large lot in a single family large lot neighbourhood is wholly incompatible with the character of that neighbourhood; And whereas the vehicle traffic which would exit onto the existing two lane Garrard Road in close proximity to the existing 3-way stop will exacerbate current levels of congestion morning and evening and will put the safety of pedestrians, cyclists and motorists at risk, including children crossing Garrard Road to attend Dr. Robert Thornton Public School and St. Paul Catholic School; And whereas any density increase on this property is premature without direct access onto the Manning Road east extension; Now therefore be it resolved: That the Council of The Town of Whitby hereby denies the amendment to Zoning By-law # 1784 for 143 Garrard Road based on the above rationale.

That a variance to Permanent Sign By-law # 7379-18 for Petro-Canada at 5899 Baldwin Street South, to permit an additional pylon sign, be denied.

That Council approve a variance to the Town of Whitby Permanent Sign By-law # 7379-18 for Kelseys at 175 Consumers Drive, to permit sign ‘A’ to be 1.8 metres above grade and sign ‘B’ to be 1.7 metres above grade.

1. That Council approve the Site Plan for a Rogers telecommunication tower at 1801 Dundas Street East (Application SP-11-19), subject to the conditions of approval set out in Attachment #8 of Planning Report PL 97-19; and, 2. That the proponent and property owner enter into a Letter of Undertaking with the Town.

1. That Council approve the application for a Draft Plan of Condominium (CW-2019-01) subject to the comments included in Planning Report PL 98-19 and the conditions of draft plan Page 6 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM approval included in Attachment #4; 2. That the Mayor and Clerk be authorized to execute the Condominium Agreement for the subject property; and, 3. That the Clerk advise the Commissioner of Planning and Economic Development at the Region of Durham of Council’s decision.

That the Whitby Diversity and Inclusion Advisory Committee's 2019 - 2022 Work Plan be received for information.

That the Council Expense Policy G 050 and the Guidelines for Expenses for Members of Council be amended as shown within Attachment 1 to Staff Report CLK 13-19.

1. That the Flag Raisings Policy CA 110 be amended as shown within Attachment 1 to Staff Report CLK 15-19; and, 2. That the Issuance of Proclamations Policy CA 120 be amended as shown within Attachment 2 to Staff Report CLK 15-19.

That a by-law be brought forward to allow for the Interim Tax Billing for the 2020 taxation year.

1. That Report PW 34-19 regarding the Brooklin North Major Roads Environmental Assessment study be received for information; and, 2. That Staff continue to provide Council with status updates on the Brooklin North Major Roads Environmental Assessment study and report back to Council in 2020 with the study findings and Page 8 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM recommendations for Council’s consideration and approval.

1. That the Town of Whitby accept the highest ranking proposal submitted by BT Engineering Inc. in the amount of $1,064,305.00 (plus applicable taxes) for the provision of a Class Environmental Assessment Study for Highway 7/12 Alternative Route, Brooklin Area; 2. That the Total Project Cost of $1,250,000.00 be approved; 3. That Council approve a budget increase of $500,000.00 and that the funding source(s) be determined by the Treasurer; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council does not support a widening of Dundas Street to six (6) through traffic lanes in Whitby; 2. That Metrolinx be requested to consider design alternatives for BRT through Downtown Whitby; 3. That Staff organize a meeting with Metrolinx and key stakeholders in the BRT project and in Downtown Whitby. The purpose of the meeting is to develop and review design options Page 9 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM that best address the priorities and concerns of the key stakeholders; and, 4. That a copy of this resolution be forwarded to M.P.P Coe, Metrolinx, Region of Durham and area Durham BRT municipalities.

1. That Report CAO 36-19, including the revised Attachment 1 (Special Events 2020 Calendar) included in the December 11, 2019 memorandum from the Senior Manager of Corporate Communications, be received for information; and, 2. That the following Town events, coordinated through the Corporate Communications Division, continue to be hosted in 2020 as outlined in Section 4.1: a. Family Day; b. Canada Day; c. Culture in the Square; d. Music in the Park; e. Whitby in Bloom Garden Tour and Speaker Series; f. Movies in the Park; g. Harvest Festival; h. Christmas in the Village; i. Whitby Tree Lighting; and, 3. That Council authorize staff to update the following Town events and dates as outlined in Section 4.2: a. Doors Open; b. Open Streets; and, c. Fresh Air in the Square.

1. That Council receive this report as information; 2. That Council adopt the Town of Whitby Accessibility Work Plan 2019-2022 as attached; and, 3. That staff be directed to post the Accessibility Plan 2019-2022 on the municipal website and be made available in alternate formats, upon request.

1. That Staff be directed to review Permanent Sign By-law # 7379- 18 and report to Council in 2020 on opportunities to reduce the number of sign variance requests, reduce digital signage across the Town, and eliminate excessive sign permissions, including instances where two or more signs are permitted to advertise a single business use on a property; and, 2. That Staff review the opportunity to align the boundary of Page 11 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM Downtown Brooklin for the purpose of the Permanent Sign By- law, as shown in Schedule A to By-law # 7379-18, with the Downtown Brooklin Major Central Area in the Brooklin Secondary Plan.

That leave be granted to introduce By-laws # 7584-19 to # 7586-19 and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

Page 12 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM That Council move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees and (c) a proposed or pending acquisition or disposition of land by the municipality or local board of Council.

That Council rise from the closed portion of the Council Meeting.

That Council hereby adopts the recommendations as presented in the Confidential Corporate Services Department and Public Works Department Joint Report, CS 64-19

That Council appoint the following individuals to the following Boards and Committees for the term ending November 14, 2022 unless otherwise stated or until a successor is appointed: Downtown Whitby Business Improvement Area Board of Management • Robert McBride • Lorena Purchase Accessibility Advisory Committee • Liam Lacy • Paul Scott Downtown Whitby Development Steering Committee • Paul Scott

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on December 16, 2019 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 14 of 15 Regular Council Minutes December 16, 2019 - 7:00 PM

That the meeting adjourn.

That Council approve the Draft Plan of Subdivision (File SW- 2017-08) subject to the comments included in Planning Report PL 91-19 and the conditions of draft plan approval included in Attachment #8; 2. That Staff be authorized to prepare a Subdivision Agreement; 3. That the Region of Durham Commissioner of Planning and Economic Development be advised of Council’s decision; 4. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision; 5. That Council approve the amendment to Zoning By-law 1784, (File Z-19-17) as outlined in Planning Report No. PL 91-19; and, 6. That a By-law to amend Zoning By-law # 1784 be brought forward for consideration by Council at such time as the conditions outlined in Attachment #9 have been met.