Committee of the Whole

1. That Council approve in principle, the Memorandum of Understanding (MOU) between the Region of Durham and the Town of Whitby related to proposed development at 270 Water Street, as provided in Attachment 2 to Report PDE 08-22; and, 2. That the Mayor and the Clerk be authorized to sign any necessary documents.

1. That Report PDP 23-22 be endorsed as the Town’s comments on the Envision Durham – Growth Management Study – Release of Alternative Land Need Scenarios Assessment Summary Report # 2022-INFO-19 [Region of Durham File D12-01]; and, 2. That the Clerk forward a copy of Report PDP 23-22 to the Durham Region Planning and Economic Development Department and the Durham area municipalities.

1. That the 2022 budget for the Downtown Whitby Business Improvement Area (BIA), in the amount of $381,040, be approved; 2. That the Commissioner of Financial Services/Treasurer be directed bring forward a tax levy by-law to collect a Special Tax Levy, in the amount of $200,000, from applicable businesses within the Downtown Whitby Business Improvement Area to fund the BIA’s 2022 budget; and, 3. That the Commissioner of Financial Services/Treasurer be directed develop a payment schedule with the BIA for the 2022 Special Tax Levy for the BIA.

1. That Council endorse the connection of the proposed Zero Carbon Geo-Exchange District Energy System to the Whitby Sports Complex; 2. That Council authorize an Agreement for the use of the Whitby Sports Complex lands for the development of the District Energy System and road allowance for the DES piping system via the mid arterial roadway on terms satisfactory to the Commissioners of Financial Services and Treasurer and Legal and Enforcement Services/Town Solicitor; 3. That Council direct staff to continue to support funding opportunities for the proposed District Energy System; 4. That staff be directed to develop a District Energy Connection By- Law to support the operation and connectivity of district energy systems; 5. That the Town partner with Elexicon and contribute a total of $200,000, being half of the projected $400,000 District Energy System initial design costs, via a payment to Elexicon, funded from the remaining budget in the original District Energy Feasibility Study Capital Budget (in the amount of $94,625) and from the Whitby Sports Complex Construction project (in the amount of $105,375); and, 6. That staff be authorized to enter into an agreement with Elexicon regarding the reimbursement of the $200,000 and the Town’s right to utilize the detailed designs as outlined in Report CAO 07- 22 to the satisfaction of the Commissioners of Financial Services and Treasurer and Legal and Enforcement Services/Town Solicitor.

1. That Tender T-501-2022 be awarded to Four Seasons Site Development Ltd., for the 2022 urban road resurfacing works, in the amount of $4,132,237.20 (plus applicable taxes) to be funded from the capital projects listed in Table 2 of Report FS 22-22; Page 10 of 15 Committee of the Whole Minutes April 04, 2022 - 7:00 PM 2. That the revised cost estimates totaling $5,036,852.41 for the fourteen (14) capital projects noted in Table 2 of Report FS 22-22 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Report CAO 08-22 be received as information; and, 2. That the Clerk forward a copy of Staff Report CAO 08-22 to the Region of Durham’s Sustainability Department.

1. That Council approve the creation of the Engineering Development Fee Reserve and the affiliated reserve policy included in Attachment 1 of Report FS 25-22; Page 11 of 15 Committee of the Whole Minutes April 04, 2022 - 7:00 PM 2. That Council approve the creation of the Planning Development Fee Reserve and the affiliated reserve policy included in Attachment 2 of Report FS 25-22; and, 3. That Council approve the updated Disposition of Operating Surplus Policy F 010 included in attachment 3 of Report FS 25- 22.

1. That the property tax rates for the year 2022, General Municipal Town Levies be approved as indicated in Schedule “A”, attached to Report FS 28-22; 2. That staff be authorized to calculate the special tax levy and tax rates for the properties located within the Downtown Whitby Business Improvement Area (BIA) for the purposes of a Special Tax Levy by-law for the BIA following Council receipt and approval of the BIA’s 2022 Budget; 3. That the final tax bill due dates for the Residential, Farmland, Pipeline and Managed Forest tax classes be June 24, 2022 and September 26, 2022; 4. That the final tax bill due dates for the capped tax classes (Commercial, Industrial and Multi-Residential) also be established for June 24, 2022 and September 26, 2022; 5. That prior to the issuance of the final tax bills, the Treasurer be authorized to adjust the due dates for the capped tax classes only and notify Council at the earliest opportunity; and, 6. That a by-law for the General Municipal Town Levies and a separate by-law for the Special Tax Levy in support of the BIA, to set the due dates and levy rates for 2022 in accordance with the approved budgets and regulations, be brought forward at a future Council meeting.

1. That the Noise By-law amendments appended to this report as Attachment # 1 be brought forward to Council for consideration; 2. That Council approve the proposed pilot project outlined in Option # 2 of Report LS 05-22; 3. That staff be directed to implement operational changes to reduce the requirement for residents to attend court to give evidence; and, 4. That Staff report back to Committee on the success/outcome of the pilot project by Q2 of 2023.

That Committee move in-camera in accordance with Procedure By-law # 7462-18, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That Committee rise from the closed portion of the meeting.

That the meeting adjourn.