Committee of the Whole

That Council approve the request for a variance to the Town of Whitby Permanent Sign By-law # 7379-18 for St. John’s Anglican Church, located at 150 Victoria Street East.

That Council deny the request for a variance to the Town of Whitby Permanent Sign By-law # 7379-18 for A&W, located at 1208 Dundas Street East.

1. That Council approve the proposed Draft Plan of Subdivision (File SW-2018-02), subject to the comments included in Planning Report PL 16-20 and the Conditions of Draft Approval included in Attachment # 9; 2. That the Region of Durham Commissioner of Planning and Development be advised of Council’s decision; 3. That Staff be authorized to prepare a Subdivision Agreement; 4. That Williams and Stewart Associates be appointed as the Control Architect for the Draft Plan of Subdivision; 5. That the Clerk forward a Notice to those parties and agencies that requested to be notified of Council’s decision; 6. That Council approve an amendment to Zoning By-law 1784 (File Z-10-18), as outlined in Planning Report PL 16-20; and, 7. That a By-law to amend Zoning By-law 1784 be brought forward for consideration by Council.

1. That Council approve the proposed Draft Plan of Subdivision (File SW-2018-04), subject to the comments included in Planning Report PL 17-20 and the Conditions of Draft Plan Approval included in Attachment # 7; 2. That Staff be authorized to prepare a Subdivision Agreement; 3. That the Region of Durham Commissioner of Planning and Economic Development be advised of Council’s decision; 4. That Williams and Stewart Associates be appointed as the Control Architect for the Draft Plan of Subdivision; 5. That the Clerk forward a Notice to those parties and agencies that requested to be notified of Council’s decision; 6. That Council approve an amendment to Zoning By-law 1784 (File Z-20-18), as outlined in Planning Report PL 17-20; and, 7. That a By-law to amend Zoning By-law 1784 be brought forward for consideration by Council.

1. That Council approve an amendment to Zoning By-law 1784 (Application # Z-20-19) to permit a warehouse and distribution centre with associated offices at 4680 Garrard Road; and, 2. That a By-law to amend Zoning By-law 1784 be brought forward for consideration by Council.

1. That the Town of Whitby accept the low bid as submitted by Hastings Utilities Contracting Ltd. in the amount of 205,754.00, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete streetlight installations at various locations as required by the Town of Whitby; 2. That the Total Project Cost of $350,000.00 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

Page 7 of 13 Committee of the Whole Minutes May 11, 2020 - 7:00 PM 1. That the Town of Whitby accept the low bid as submitted by IPAC Paving Limited in the revised amount of $2,715,919.75, (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete the Urban Road Resurfacing and Overlay Contract as required by the Town of Whitby; 2. That the Total Project Cost of $3,650,000.00 be approved; 3. That the provisional streets, Renfield Crescent and Jacob Drive, be removed from this tender and be re-budgeted in 2021; 4. That Council approve the addition of the toplift of asphalt for Rossland Road West (Lake Ridge Road to the Canadian Pacific Railway Bridge) to the Urban Road Resurfacing and Overlay Contract; and, 5. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low bid as submitted by Miller Paving Limited in the amount of $353,509.75 (plus applicable taxes) for all labour, materials, equipment and supervision necessary to complete surface treatment and slurry seal as required by the Town of Whitby; 2. That the Total Project Cost of $384,566.04 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

1. That report CS 17-20 be received for information; 2. That the Development Charge Annual Installment Payments Policy included in Attachment 2 of the report be approved; 3. That the Timing of Development Charge Calculation Policy included in Attachment 3 of the report be approved; 4. That the Development Charge Interest Policy included in Attachment 4 of the report be approved; and, 5. That Staff review opportunities to offer non-statutory Development Charge exemptions through other avenues (e.g. Community Improvement Plan, grant-in-lieu program, etc.) given the proposed removal of non-statutory Development Charge exemptions from the Development Charge By Law in the next update.

That report CS 25-20 be received for information.

That Public Works Report PW 12-20, Fleet Strategic Master Plan be received as information.

1. That Report PW 15-20 on the Whitby Coastal Flood Hazard Assessment Report be received for information; 2. That a copy of the Final Draft Report be forwarded to the Central Lake Ontario Conservation Authority (CLOCA), Region of Durham, and the Ministry of Environment Conservation and Parks for their comment; 3. That the Final Whitby Coastal Flood Hazard Assessment Report, be filed in accordance with the Municipal Class EA process and be made available for agency and stakeholder use; and, 4. That Staff further develop implementation plans and costs associated with the recommendations for inclusion into future work plans and budgets for Council’s consideration.

1. That Council receive Staff Report CAO 12-20 - Subsidized Backyard Tree Planting Program for Information; and, 2. That Council direct Town Staff to enter into a program agreement with the Region of Durham, LEAF and participating local area municipalities to deliver the backyard tree planting program in 2020, with terms and conditions satisfactory to the CAO, Commissioner of Corporate Services and the Commissioner of Legal Services.

That the meeting adjourn.