Committee of the Whole

That Jayne Flieler, Peter Nelis, and Sandra Welch be appointed as Directors to the Downtown Whitby Business Improvement Area Board of Management for a term ending November 30, 2022.

That Staff Report CLK 01-21 be received for information.

That the main motion be amended by adding the following as Item 2 and that the remaining items be renumbered accordingly: 2. That Staff ensure that the multi-purpose field is lit and is capable of accommodating entry level cricket, and consult with the local cricket community about their use of the field.

Page 11 of 18 Committee of the Whole Minutes January 18, 2021 - 7:00 PM That Community Services Report, CMS 01-21 be

1. That Council approve the proposed fees as outlined in Attachment 1 to be effective February 15, 2021 to February 14, 2022; and, 2. That the Clerk be authorized to amend the Consolidated Fees and Charges By-law 7220-17 to include the new Marina Harbour Division Fees Schedule.

1. That report No. FS 01-21 regarding 2020 Year End Projection, including an Overview of the Financial Implications of COVID-19, as at September 30 be received; 2. That per the Safe Restart Agreement: a. The $2.75M municipal financial assistance funding received by the Town in phase 1 funding, be solely used to offset the financial impacts of the COVID-19 pandemic; and, b. Any surplus phase 1 funds not utilized in 2020 be transferred to a COVID-19 pandemic reserve fund to offset financial impacts of the COVID-19 pandemic in 2021. 3. That any surplus in 2020 revenue received from Elexicon in excess of the $4.3M base budget, be transferred to the Tax Rate Stabilization Reserve to be used to smooth out the forecasted budget impact of lower Elexicon revenue in 2022 and 2023; 4. That, notwithstanding the Disposition of Operating Surplus Policy, the remaining 2020 year end surplus be fully transferred to the Asset Management Reserve Fund; 5. That due to the COVID-19 pandemic, scheduled licensing agreement payments from the Whitby Football Club related to the repayment of the Town’s up-fronted costs for the soccer facilities be

That the Reserve and Reserve Fund uncommitted balance projection in Attachment 1 of this report be received for information.

That Report CAO 02-21 regarding the 2020 Annual Report for the Mayor’s Community Development Fund and the Performing Arts Community Development Fund be received.

1. That staff report PW 6-21 be received for information; 2. That Public Works staff work with the Financial Services Department to initiate a 2021 review and update of Development Approval Application Process (DAAP) fees related to Engineering services for Council consideration and approval; and, 3. That staff continue to refine the Public Works Brooklin Infrastructure Resource Strategy and update Council prior to future budget cycles with recommended refinements and requirements.

That Naji Hassan's term on the Accessibility Advisory Committee be extended to November 14, 2022 or until a successor is appointed.

Whereas two ice rink locations were identified by staff for the winter of 2021; and, Whereas Council and Staff have purchased materials and were in the process of building two temporary ice rinks this year, until the provincial Stay at Home Order changed the rules for Ontario residents; and, Whereas the demand for more outdoor activities, recreation and the desire of residents to have multiple outdoor ice rinks exists in our community; and, Whereas local businesses have been quick to express desire to sponsor permanent outdoor rinks; and, Whereas local charitable organizations have had little opportunity in 2020 to fundraise at events and are now searching for opportunities. Now therefore be it resolved: 1. That the Council of the Town of Whitby requests that Staff investigate the annual installation of two natural ice surfaces for the 2021/2022 winter season; 2. That Staff investigate opportunities to utilize volunteers and community groups such as Rotary for assistance in the ongoing maintenance and management of the natural ice surfaces; 3. That Staff investigate sponsorship opportunities to help offset any costs for the community outdoor rinks; 4. That Staff investigate opportunities for a permanent artificial ice surface and/or skating trail to be installed within five years; and, 5. That Staff report back on Items 1 through 5, including providing a proposed operating model and financial impacts, both capital and operating, by end of Q2 2021.

That the meeting adjourn.