Committee of the Whole

That the rules of procedure be suspended to allow the delegation to exceed the five minute speaking limit.

1. That the “Whitby Mature Neighbourhoods Options Report” (September 2021)” be received for information; and, 2. That Council consider the options related to Interim Control By- laws # 7699-20 and # 7700-20, as outlined within Section 4.3 of report PL 74-21. Page 6 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM

That the main motion be amended to replace Item 2 and include Item 3 as follows: 2. That Staff be directed to proceed with Phase 3 of the Mature Neighbourhoods Study to provide Council with recommendations on the options to amend the relevant planning regulations and guidelines through the Planning and Design Recommendations Report; and, 3. That the decision regarding Interim Control By-laws # 7699-20 and # 7700-20 be

1. That the “Whitby Mature Neighbourhoods Options Report” (September 2021)” be received for information; 2. That Staff be directed to proceed with Phase 3 of the Mature Neighbourhoods Study to provide Council with recommendations on the options to amend the relevant planning regulations and guidelines through the Planning and Design Recommendations Report; and, 3. That the decision regarding Interim Control By-laws # 7699-20 and # 7700-20 be

1. That the Memorandum from A. Gratton, Manager of Enforcement Services, dated October 29, 2021 regarding a request for an exemption to Fence By-law # 4394-99 at 37 Headlands Crescent be received for information; and, 2. That the Commissioner of Legal and Enforcement Services be delegated the authority to approve the Fence By-law exemption request subject to no objections being received from the adjacent property owners.

That the proclamations for 2022 as outlined in the Memorandum from K. Evans, Staff Liaison, Whitby Diversity and Inclusion Advisory Committee (DIAC), dated November 4, 2021, be endorsed.

1. That the Memorandum from C. Harris, Town Clerk dated November 8, 2021 on behalf of the Accessibility Advisory Committee regarding the Corporate Statement of Commitment regarding Accessibility be received for information; and, 2. That in accordance with subsection 3.(2) of Ontario Regulation 191/11 and the Accessibility for Ontarians with Disabilities Act, 2005, the Town’s statement of organizational commitment related to meeting the accessibility needs of persons with disabilities be revised to read as follows: The Town of Whitby is committed to: a. Ensuring that decisions, actions and planning for the community apply the principles of dignity, equal opportunity, independence and integration; b. Identifying, removing and preventing barriers to our programs, services and facilities; and, c. Providing an inclusive community in which employees, residents and visitors have equitable access for all ages, abilities and circumstances. The Town strives to deliver an inclusive and welcoming environment for all community members and visitors; and, 3. That the Clerk be delegated the authority to revise Town policies and procedures which reference the statement of organizational commitment.

1. That Community Services Department Report CMS 19-21 be received as information; 2. That the Unnamed West Whitby Park be named the Des Newman Whit-BEE District Park in response to suggestions from the 520 participants who completed the community engagement survey on a park name. 3. That staff be directed to review the Municipal Property and Facility Naming Policy (MS 250) and report back with any recommended revisions to update the policy; and, 4. That MD 5672 and MD 5899 be removed from the General Government New and Unfinished Business Listing.

That the main motion be divided to consider Item 2 as a separate motion from Items 1, 3, and 4.

Page 12 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM 2. That the Unnamed West Whitby Park be named the Des Newman Whit-BEE District Park in response to suggestions from the 520 participants who completed the community engagement survey on a park name.

1. That Community Services Department Report CMS 19-21 be received as information; 3. That staff be directed to review the Municipal Property and Facility Naming Policy (MS 250) and report back with any recommended revisions to update the policy; and, 4. 4. That MD 5672 and MD 5899 be removed from the General Government New and Unfinished Business Listing.

1. That Community Services Department Report CMS 21-21 be received as information; and, 2. That one (1) temporary Capital Projects Supervisor (Asset Management) be hired, on a three (3) year contract at a cost of $435,000, funded from the Whitby Sports Complex (WSC) construction capital project, capital project #71201033.

1. That Council approve the following temporary signalization and permanent traffic signal projects to be included in the 2022 budget and 10-year capital forecast, considering the Region’s requirements for unwarranted traffic control signals, funded by the Growth Reserve Fund: a. Baldwin Street at Canary Street in the amount of $200,000 in 2022 (temporary signal) and $175,000 in 2025 (permanent signal); b. Thickson Road at Glengowan Street in the amount of $200,000 in 2022 (temporary) and $175,000 between 2026 and 2030 (permanent); and, c. Rossland Road at Overlord Street/Doulton Gate or the Hydro Electric Power Corridor (HEPC) in the amount of $175,000 in 2022 (permanent). 2. That Council approve a pedestrian crossing, considering the Region’s requirements for unwarranted traffic control signals funded by the Growth Reserve Fund for Manning Road in the vicinity of the Hydro Electric Power Corridor (HEPC) Trail for $205,500 in 2022; Page 14 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM 3. That the on-going operating and maintenance costs related to the temporary signals that do not meet the warrant threshold, in the annual amount of $32,000 be included in the 2022 operating budget as a program change; 4. That Council approve a pedestrian crossing, funded by the Development Charges Roads & Related – Town-wide Reserve Fund for Dryden Boulevard at the HEPC Trail for $275,000 in 2022; and, 5. That Council direct staff to develop a process to consider additional

1. That report PW 35-21 OPS be received for information; and, 2. That Council direct the Clerk to bring forward a by-law to repeal and replace By-law # 5795-06 being the Solid Waste Management By-law, substantially in the form of the draft Waste Collection By-law appended as Attachment # 1 to this report.

That the main motion be amended by including Item 3 as follows: 3. That Staff report to Council on townhouses, multi-residential and other properties that are not currently serviced for waste collection by the Town of Whitby and report on the feasibility and cost implications of including these properties in the Town's waste collection service to ensure that there are no gaps with Page 15 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM respect to the implementation of upcoming extended producer responsibility legislation from the Province of Ontario.

1. That report PW 35-21 OPS be received for information; 2. That Council direct the Clerk to bring forward a by-law to repeal and replace By-law # 5795-06 being the Solid Waste Management By-law, substantially in the form of the draft Waste Collection By-law appended as Attachment # 1 to this report; and, 3. That Staff report to Council on townhouses, multi-residential and other properties that are not currently serviced for waste collection by the Town of Whitby and report on the feasibility and cost implications of including these properties in the Town's waste collection service to ensure that there are no gaps with respect to the implementation of upcoming extended producer responsibility legislation from the Province of Ontario.

1. That Council approve the proposed amendment to Traffic By-law 1862-85, to incorporate changes to Schedule “N” of the By-law, as identified in Attachment # 3; and, 2. That a by-law to amend By-law # 1862-85 be brought forward for the consideration of Council.

That the draft Unauthorized Area Parking By-law, appended to this Report as Attachment 1, be brought forward for Council consideration.

That the Clerk be directed to bring forward a by-law to amend the Public Nuisance By-law to include provisions to regulate the nuisance feeding of wildlife as identified in Section 4 of Report LS 19-21.

1. That Report CAO 29-21 be received as information; and, 2. That the Clerk forward a copy of Staff Report CAO 29-21 to the Region of Durham’s Planning and Economic Development Department, the Whitby Chamber of Commerce, 1855 Whitby, and the Downtown Whitby Business Improvement Area.

1. That Report CAO 30-21 be received for information; and, 2. That the 2022 to 2026 Economic Development Strategy be endorsed by Council.

That Council approve entering into a one (1) year sponsorship agreement effective January 1, 2022 with CUPE 53 Whitby for a Naming Rights Sponsorship at Iroquois Park Sports Centre (IPSC), including renaming Arena 5 to “CUPE 53 Whitby Arena 5”, based on the sponsorship package and other terms and conditions identified in Report CAO 31-21. Page 18 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM

1. That Council receive CAO 32-21 Corporate Information and Digital Strategic Plan (CITDSP) for information; 2. That Council endorse the Corporate Information Technology and Digital Strategic Plan (CITDSP); 3. That, notwithstanding the Purchasing Policy, to achieve the timely transformation of digital services through the redesign of business processes and the consolidation and standardization of the technology platform, the CAO and Commissioner of Finance be authorized to enter into ancillary agreements to expedite the completion of the CITDSP initiatives for the purchase of goods, services, and solutions that normally would require Council approval to award, as long as these initiatives are within the approved budget; and, 4. That technology standardization and strategic external partnerships be reported annually to Council.

That report FS 49-21 regarding the 2021 Year End Projection as at June 30th be received as information.

That Staff review the provisions regulating hedges in the Property Standards By-law and report to Council by the end of Q1 2022 including considering the merit of amendments to eliminate hedge height maximums, except in instances where there are sightline concerns.

That Staff review the provisions regulating the control of pests and vermin on properties in the Property Standards By-law and report to Council by the end of Q1 2022 with suggested amendments that incorporate best practices of Durham area municipalities for management of pests and vermin.

Whereas participatory budgeting is a method of democratic decision- making whereby participants engage in deliberation regarding how public resources ought to be allocated and distributed; and Whereas participatory budgeting has been viewed as a progressive urban practice that engages citizens and fosters democracy, equity and community; and Whereas the City of Toronto conducted a participatory budgeting pilot from 2015-2017 and found most that residents and City staff felt that the participatory budget process was a good way to hear about local priorities and make decisions about certain types of projects; and Whereas Canadian cities are developing approaches through the use of participatory budgeting that can influence other government bodies, shift the discourse on public spending, and build solidarity within and between cities. Now therefore be it resolved: That the Town of Whitby staff report back on a participatory budget pilot project in 2022 to be implemented in the 2023 budget process. Page 21 of 22 Committee of the Whole Minutes November 22, 2021 - 7:00 PM

That the Clerk be directed to bring forward a by-law to amend the Procedure By-law to allow Members of Council to participate virtually in Council and Committee of the Whole meetings on a permanent basis if they are unwell in consideration of public health best practices or are physically unable to attend in-person due to injury or other health consideration.

That the meeting adjourn.