Committee of the Whole

That the rules of procedure be suspended to allow the delegation to exceed the five minute speaking limit.

Page 14 of 27 Committee of the Whole Minutes September 27, 2021 - 7:00 PM That the Council of the Town of Whitby agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the Town of Whitby and the geographical area of the Regional Municipality of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town or county in which they reside.

That the Memorandum from A. Gratton, Manager of Enforcement Services, Legal and Enforcement Services Department, dated September 3, 2021 regarding Request from Circle Taxi and Bell Taxi to Increase Taxicab Fares be received for information.

1. That the following properties be declared surplus for the purpose of sale: a. Part of Leslie Street, Plan 431, as Closed by By-law D248077, being Parts 6 and 7, Plan 40R-10177, PIN 26521-0253 (LT), Frederick and Leslie Streets, as shown on Attachment #1; b. The road allowance between Henry Street and King Street, as shown on Attachment #2; and c. Part Lot 25, Con. 2, now 40R-1655, Part 6, PIN 26532 0244 (LT), known municipally as 500 Garden Street, as shown on Attachment #3 d. Part of Lot 25, 26, Conc. 4, Portion of PIN 26569 0285 (LT), Broadleaf and McKinney, as shown on Attachment #15; 2. That staff be authorized to conduct further studies to identify the developable portions and to sever the following properties for the purposes of a future property surplus declaration report: a. Part of Lot 24, Conc. 1, PIN 26488-0153 (LT), Garden and Burns, as shown on Attachment #4; b. Part of Lots 16, 26 and 32, now 40R-878, Parts 5 and 6, 40R-668, Part 3, and 40R-4690, Part 6, PIN: 265003-0117 (LT), as shown on Attachment #5; c. Part of Lot 21, Con. 4, 40R-22941, Part 3, PIN: 16265 1248 (LT), known municipally as 695 Conlin Road, as shown on Attachment #6; d. Part of Lot 20, Con BF, and RP 40505, Parts 1 to 4, RP 40-1385, Parts 4, 6 to 7, Pt Parts 3 and 5, RP 40R-12737, Part 1, PIN 16435 0072, Thickson Road South and Wentworth Street, as shown on Attachment #7; 3. That a capital project, in the amount of $100,000 funded from the Town Property Reserve Fund, be established for the st

Page 17 of 27 Committee of the Whole Minutes September 27, 2021 - 7:00 PM That the main motion be divided to consider Item 4.g. as a separate motion.

That the properties at Part of Lot 25, 26, Conc. 4, Portion of PIN 26569 0285 (LT), Broadleaf and McKinney, as shown on Attachment #15 and Part Lot 25, Con. 2, now 40R-1655, Part 6, PIN 26532 0244 (LT), known municipally as 500 Garden Street, as shown on Attachment #3 be

4. That the following properties be retained for future Town purposes: g. Part of Block A, Part of Lot 148, Plan H-50052, known municipally as 14 Church Street, 16 Church Street and 45 Cassels Road East, as shown on Attachment #14.

1. That the following properties be declared surplus for the purpose of sale: a. Part of Leslie Street, Plan 431, as Closed by By-law D248077, being Parts 6 and 7, Plan 40R-10177, PIN Page 18 of 27 Committee of the Whole Minutes September 27, 2021 - 7:00 PM 26521-0253 (LT), Frederick and Leslie Streets, as shown on Attachment #1; b. The road allowance between Henry Street and King Street, as shown on Attachment #2; and 2. That staff be authorized to conduct further studies to identify the developable portions and to sever the following properties for the purposes of a future property surplus declaration report: a. Part of Lot 24, Conc. 1, PIN 26488-0153 (LT), Garden and Burns, as shown on Attachment #4; b. Part of Lots 16, 26 and 32, now 40R-878, Parts 5 and 6, 40R-668, Part 3, and 40R-4690, Part 6, PIN: 265003-0117 (LT), as shown on Attachment #5; c. Part of Lot 21, Con. 4, 40R-22941, Part 3, PIN: 16265 1248 (LT), known municipally as 695 Conlin Road, as shown on Attachment #6; d. Part of Lot 20, Con BF, and RP 40R-505, Parts 1 to 4, RP 40R-1385, Parts 4, 6 to 7, Pt Parts 3 and 5, RP 40R- 12737, Part 1, PIN 16435 0072, Thickson Road South and Wentworth Street, as shown on Attachment #7; 3. That a capital project, in the amount of $100,000 funded from the Town Property Reserve Fund, be established for the studies required to determine the developable area and sever properties 4, 5, 6, and 7 as listed on Table 1 of Report FS 37-21; 4. That the following properties be retained

That Report No. FS 50-21 on Summer Recess Procurement Awards be received as information.

1. That Tender T-58-2021 be awarded to Finch Auto Group in the amount of $529,310.00 (plus applicable taxes), funded from the capital projects listed in Table 2 of Report FS 52-21, for the following: o Supply and Delivery of Four (4) Extended Cab, 4x4, Half Ton Pick-up trucks with Accessories; o Supply and Delivery of Five(5) Extended Cab, 4x4, Three Quarter Ton Pick-up trucks with Attachments; and o Supply and Delivery of One (1) Extended Cab, 4x4, One Ton Pick-up trucks with Lift tailgate 2. That the revised cost estimates totaling $543,125.85, for the capital project noted in Table 2 of Report FS 52-21 be approved; 3. That the budget shortfall in the amount of $34,375.85 be funded $17,891.37 from the Asset Management Reserve Fund and $16,484.48 from the Development Charge - Operations Reserve Fund; and 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Tender T-74-2021 be awarded to Quality Property Services in the amount of $869,152.24 (plus applicable taxes), funded from the capital project 70200223, for the development of Micklefield Park; 2. That the revised cost estimate totaling $1,164,133.02, as outlined in Table 1 of report FS 53-21, for the capital project 70200223 be approved; 3. That the budget shortfall in the amount of $209,133.02 be funded: a. $146,841.02 from the Development Charge Parks & Recreation Reserve Fund, b. $16,315.67 from the Parks Cash In Lieu Reserve Fund; and c. $45,976.33 from External Recoveries; 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Council approve the Parks and Recreation Master Plan Terms of Reference, Attachment 1, as the foundation for updating 2006 Culture, Parks, Recreation and Open Space Plan (CPROS); 2. That Council authorize Staff to issue a Request for Proposal (RFP) based on the Terms of Reference, to select a qualified consultant for the development of the Parks and Recreation Master Plan; 3. That the project budget of $257,500 allocated within the 2021 Capital Budget be used to fund the project; and, 4. That Staff report back to Council at key milestones in accordance with the work plan proposed in the Terms of Reference.

Page 23 of 27 Committee of the Whole Minutes September 27, 2021 - 7:00 PM 1. That Council authorize the Commissioner of Financial Services/Treasurer and the Commissioner of Legal and Enforcement Services/Town Solicitor to execute a Lease Extension Agreement with Metrolinx for Town-owned land located at the north-east corner of Henry Street and Victoria Street for the purposes of additional parking for the Whitby GO Station for a period of two (2) years, on terms that are substantially as set out in Attachment 2 of Report LS 12-21; 2. That Council authorize the Commissioner of Financial Services/Treasurer and the Commissioner of Legal and Enforcement Services/Town Solicitor to execute a License Extension Agreement with Metrolinx to utilize 300 parking spaces for a period of three (3) years at Iroquois Park Sports Centre (“IPSC”), on terms that are substantially as set out in Attachment 3 of Report LS 12-21; 3. That Council authorize the Commissioner of Financial Services/Treasurer and the Commissioner of Legal and Enforcement Services/Town Solicitor to execute a License Agreement with Metrolinx to utilize 25 parking spaces for a period of three (3) years at Luther Vipond Memorial Arena (“Vipond”), on terms that are substantially as set out in Attachment 4 of Report LS 12-21; 4. That First Street, Plan H50047, Whitby (as closed by By-law 1759-84), Part 3, Plan 40R-8178, Whitby (PIN 26492-0111 (LT)), and William Street, Plan H50047, Whitby (aka Byron Street) (as closed by By-law

1. That consideration of Staff Report LS 16-21 be

That the meeting adjourn.