Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
Declared interests
Mayor Mitchellunder the Municipal Conflict of Interest Act regarding Item 4.1, Community Services Department and Corporate Services Department Joint Report, CS 45-20, RFP-71-2020 Prime Consultant (Architect) for the North Whitby Sports Complex (NWSC), as Mayor Mitchell and his family have an interest in the property at 5455 Ashburn Road, which will be bisected by the mid-block arterial road and abuts the location of the proposed North Whitby Sports Complex
What was decided (7 motions)
7 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
That the Whitby 55+ Recreation Advisory Committee member elections for 2021 be delayed and that the term of the existing Committee be extended for one (1) year.
Moved by Councillor Mulcahy
Carried
1. That the Town of Whitby accept the highest ranked proposal submitted by Perkins & Will Architecture in the amount of $2,746,675.01 (plus applicable taxes) for the Prime Consultant (Architect) for the North Whitby Sports Complex (NWSC); 2. That the Total Project Cost of $3,021,342.51 be approved; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.
Moved by Councillor Mulcahy
Carried
1. That the Reserve and Reserve Fund uncommitted balance projection in Attachment 1 of this report be received for information; 2. That the additional budget request of $2,700,000 for the Country Lane urbanization project be approved; and, 3. That the additional budget request of $1,227,500 for the Cochrane Street urbanization project be approved.
Moved by Councillor Newman
Carried
That Council approve the Frivolous or Vexatious Complaint Policy attached to Report LS 10-20.
Moved by Councillor Roy
Carried
1. That Council approve the Site Plan Amending Agreement subject to the comments and conditions set out in Report LS 12-20; and, 2. That Council authorize the Mayor and Clerk to execute the Site Plan Amending Agreement.
Moved by Councillor Newman
Carried
1. That Public Works Report PW 26-20 regarding the Region of Durham 2021 Capital Budget and Nine Year Forecast be received for information; 2. That Staff continue to coordinate road infrastructure programs with the Region of Durham to maximize efficiencies; and, 3. That Public Works Report PW 26-20 be forwarded to the Region of Durham.
Moved by Councillor Shahid
Carried
Page 6 of 7 Committee of the Whole Minutes October 26, 2020 - 7:00 PM That the meeting adjourn.