Regular Council Meeting

That the Regular Council minutes of December 16, 2019 and the Special Council minutes of January 20, 2020 be adopted.

That the Special Council minutes of January 27, 2020 be adopted.

That Council suspend the rules of procedure to allow the introduction of a motion regarding the grant request from the Brooklin Spring Fair.

That the proclamations for Scout-Guide Week, Black History Month, and Guillain Barre Syndrome and Chronic Inflammatory Demyelinating Polyneuropathy Awareness Day and the flag raisings for Girl Guides of Canada and Scouts Canada, be endorsed.

1. That Council endorse the application to the Federation of Page 4 of 13 Regular Council Minutes February 03, 2020 - 7:00 PM Canadian Municipalities' Municipal Asset Management Program (MAMP) for a grant of up to $33,120 to complete the activities as highlighted below: a. The Town of Whitby will employ the funds for training for data stewards in the use of the asset management database; and, b. Develop and run a 2-day workshop to determine current levels of service, risk assessments and decision-making in all Service Areas.

1. That Council approve Official Plan Amendment Number 117 to the Whitby Official Plan (File: OPA-2018-W/04), as shown on Attachment #6, and that a By-law to adopt Official Plan Amendment Number 117 be brought forward for consideration by Council; 2. That Council approve an amendment to Zoning By-law # 1784 (File: Z-26-18), and that a By-law to amend Zoning By-law # 1784 be brought forward for consideration by Council; 3. That the Clerk forward a Notice to those parties and agencies who requested to be notified of Council’s decision; and, 4. That the Clerk forward a copy of the Planning Report PL 4-20, two (2) copies of the adopted Amendment, and a copy of the by- law to adopt Amendment Number 117 to the Whitby Official Plan, to the Region of Durham’s Commissioner of Planning and Economic Development.

That Council approve the request for a variance and a site specific amendment to the Town of Whitby Permanent Sign By-law # 7379-18 for Tim Hortons at 516 Brock Street North based on consideration of the unique circumstances associated with the application, given that the proposed signs will primarily be visible to persons who enter the Tim Hortons property for the purpose of accessing the drive-through.

Whereas the proposed parking modernization program being considered by Metrolinx is expected to result in an increase in paid parking spaces in Metrolinx parking lots near GO Commuter Rail Stations; Whereas the conversion of free parking spaces to paid parking spaces in Metrolinx parking lots may result in commuters choosing to drive to work for financial reasons, rather than taking public transit, thereby increasing the number of vehicles on Greater Toronto Area highways; Whereas the implementation of additional paid parking spaces may result in impacts to surrounding communities due to motorists seeking out free parking, which could result in an increase to on-street parking and parking in nearby public and private parking lots; and, Whereas the Town has worked collaboratively with Metrolinx for shared parking arrangements near the Whitby GO Station, and any decision to implement paid parking spaces in Metrolinx parking lots will impact the availability of parking spaces at the Iroquois Park Sports Centre. Page 6 of 13 Regular Council Minutes February 03, 2020 - 7:00 PM Now Therefore be it Resolved: 1. That Staff be directed to engage with Metrolinx about their proposed parking modernization program; 2. That the Council of the Town of Whitby can only support the expansion of paid parking at the Whitby GO Station subject to Metrolinx undertaking consultation with the Town and the community, and an understanding of the impacts these changes will have, including financial impa

1. That Report CAO 01-20 be received as information regarding an update to the employment land investment readiness assessment; 2. That given the imperative need for greater local business, that Staff include a strategy for the development of employment lands in the Economic Development Strategy to be presented to Council in 2020; and, 3. That the Clerk forward a copy of Staff Report CAO 01-20 to the Region of Durham Planning and Economic Development, Finance and Public Works Departments and to the Ministry of Transportation.

That Report CAO 02-20 regarding the 2019 Annual Report for the Mayor’s Community Development Fund and the Performing Arts Community Development Fund be received.

That a By-law be brought forward to authorize the temporary borrowing of an amount up to Fifteen Million dollars for cash flow purposes, if required, at any one time during the calendar year 2020.

That staff be directed to bring forward a by-law to amend the Private Transportation Services By-law to give effect to the recommendations contained in Report LS 01-20.

1. That Council approve the proposed Fees for Services and Activities provided and performed by the Public Works Department as outlined within Public Works Report PW 01-20; and, 2. That the Town Clerk be directed to bring forward a by-law to amend the Fees and Charges By-law to give effect to the Page 9 of 13 Regular Council Minutes February 03, 2020 - 7:00 PM recommendations contained in Report PW 01-20.

That leave be granted to introduce By-laws # 7591-20 to # 7600-20 and to dispense with the reading of the by-laws by the Clerk and that the Page 11 of 13 Regular Council Minutes February 03, 2020 - 7:00 PM same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-law # 7601-20 and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on February 3, 2020 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed. Page 12 of 13 Regular Council Minutes February 03, 2020 - 7:00 PM

That the meeting adjourn.

That the grant request from the Brooklin Spring Fair be