Committee of the Whole

That the Memorandum from K. Narraway, Manager, Legislative Services/Deputy Clerk dated February 19, 2021 regarding Temporary Patio Extensions - Public and Private Property be received for information.

Page 9 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM That the main motion be amended by including Item 2 as follows: 2. That Staff be directed to report to Council on opportunities to expand the promotion and uptake of the public property patio program and to make the private property patio program permanent provided all safety, planning, and other compliance matters can be satisfactorily addressed.

1. That the Memorandum from K. Narraway, Manager, Legislative Services/Deputy Clerk dated February 19, 2021 regarding Temporary Patio Extensions - Public and Private Property be received for information; and, 2. That Staff be directed to report to Council on opportunities to expand the promotion and uptake of the public property patio program and to make the private property patio program permanent provided all safety, planning, and other compliance matters can be satisfactorily addressed.

That Staff Report CLK 04-21, Customer Service Strategy – Interim Page 10 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM Report, be received for information.

1. That the Community Services Report, CMS 04-21 be received as information; 2. That Staff be directed to begin the Whitby Sports Complex Community Engagement process and present the three (3) Design Concepts; and, 3. That Staff be directed to report back to Council with the recommended design option considering the feedback received through engagement on the project.

1. That Council approve the proposed Whitby Culture Plan, as outlined in Attachment 1 to Report CMS 03-21; 2. That a copy of the approved Whitby Culture Plan be circulated to stakeholders and partners once adopted by Council; and 3. That an annual update report is presented to Council through a Whitby Culture Plan Report Card, as recommended in the Culture Plan, to monitor and measure implementation and continue community engagement.

That the main motion be amended by including Item 4 as follows: 4. That further to the correspondence received from the Whitby Public Library and the Whitby Diversity and Inclusion Advisory Committee, that Council endorse the Culture Plan Goal of the Town of Whitby joining the Coalition of Inclusive Municipalities by signing the Coalition’s declaration that: a. The Town of Whitby agrees to join the Coalition of Inclusive Municipalities and, in joining the Coalition, endorses the Common Commitments and agrees to develop or adapt its own unique Plan of Action accordingly. b. These Common Commitments and the Town’s unique Plan of Action will be an integral part of the Town’s vision, strategies and policies. c. In developing or adapting and implementing its own unique Plan of Action toward progressive realization of the Common Commitments, the Town of Whitby will cooperate with other organizations and jurisdictions, including other levels of government, Indigenous peoples, public and private sector institutions, and civil society organizations, all of whom have responsibilities in the area of human rights. d. The Town of Whitby will set its priorities, actions and timelines and allocate resources according to its unique Page 12 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM circumstances, and within its means and jurisdiction. The Town will exchange its expertise and share best practices with other municipalities involved in the Coalition and will report publicly o

1. That Council approve the proposed Whitby Culture Plan, as outlined in Attachment 1 to Report CMS 03-21; 2. That a copy of the approved Whitby Culture Plan be circulated to stakeholders and partners once adopted by Council; and, 3. That an annual update report is presented to Council through a Whitby Culture Plan Report Card, as recommended in the Culture Plan, to monitor and measure implementation and continue community engagement. 4. That further to the correspondence received from the Whitby Public Library and the Whitby Diversity and Inclusion Advisory Committee, that Council endorse the Culture Plan Goal of the Town of Whitby joining the Coalition of Inclusive Municipalities by signing the Coalition’s declaration that a. The Town of Whitby agrees to join the Coalition of Inclusive Municipalities and, in joining the Coalition, endorses the Common Commitments and agrees to develop or adapt its own unique Plan of Action accordingly. b. These Common Commitments and the Town’s unique Plan of Action will be an integral part of the Town’s vision, strategies and policies. c. In developing or adapting and implementing its own unique Plan of Action toward progressive realization of the Common Commitments, the Town of Whitby will cooperate with other organizations and jurisdictions, including other levels of government, Indigenous peoples, public and private sector institutions, and civil society organizations, all of whom have responsibilities in the area of human rights. d. The

That report CAO 06-21, Overview of Creative Communities Team in Strategic Initiatives, Office of the CAO, be received for information.

That the main motion be amended by including Items 2 and 3 as follows: 2. That Council fully supports the establishment of a Creative Communities Team within Strategic Initiatives for the Town of Whitby and the key initiatives from the Culture Plan that will be started this year by the Creative Communities team, including the priority of joining the Creative Cities Network of Canada; and, 3. That Staff report to Council on the progress of key initiatives of the Creative Communities Team in 2021 and ongoing as required.

1. That report CAO 06-21, Overview of Creative Communities Team in Strategic Initiatives, Office of the CAO, be received for information; 2. That Council fully supports the establishment of a Creative Communities Team within Strategic Initiatives for the Town of Whitby and the key initiatives from the Culture Plan that will be started this year by the Creative Communities team, including the priority of joining the Creative Cities Network of Canada; and, 3. That Staff report to Council on the progress of key initiatives of the Creative Communities Team in 2021 and ongoing as required.

1. That Report CAO 07-21 be received for information; 2. That the updated Special Events Policy appended as Attachment 1 be approved; 3. That the Special Events User Guide (Attachment 2), Special Events Application Form (Attachment 3), and Special Events Procedure (Attachment 4) be received; and, 4. That the Clerk be directed to bring forward a by-law to amend the Special Events Policy By-law # 7506-19 to give effect to the proposed change contained in Report CAO 07-21.

That report CAO-08-21 be received for information.

1. That Report CAO 04-21 be received as information; 2. That the Clerk forward a copy of Staff Report CAO 04-21 to the Region of Durham’s Planning and Economic Development Department, Whitby Chamber of Commerce, 1855 Whitby Tech Accelerator, Downtown Whitby BIA, MPP Lorne Coe and MP Ryan Turnbull; and, 3. That the Mayor and Clerk be authorized to execute the Memorandum of Understanding with the Region of Durham to participate in the CityStudio pilot project.

1. That Council receive Report # CAO 05-21 for information; and, 2. That Council endorse the BIPOC Connect Talent Initiative.

Page 17 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM 1. That Report No. FS 07-21 of the Commissioner, Financial Services and Treasurer be received for information; and, 2. That the Town of Whitby’s Investment Policy, approved by Council on March 9, 2020, remain unchanged for 2021.

1. That Report PW 07-21 regarding the status of the Des Newman Boulevard Grade Separation project be received for information; 2. That a change order be issued to GHD (the Town’s current Owner Engineer for the Project), in the amount of $250,000 funded from the Des Newman Grade Separation Phase 1 capital project, to proceed with re-evaluation of the Subway (underpass) alternative; and, 3. That staff continue to keep Council updated on the Subway review and any cost related changes, and report back to Council in the summer/fall of 2021 with the results of the Subway review and recommended next steps for the project.

That Item 1 of the main motion be amended to read as follows: That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.2 of Report LS 01-21, except that the removal of election signs be changed from 48 hours to 7 days after the election.

That Item 1 of the main motion be further amended to read as follows: That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.2 of Report LS 01-21, except that there be no sign deposit fee.

That Item 1 of the main motion be further amended to read as follows: That the Clerk be directed to bring forward a stand-alone Election Sign By-law to give effect to the recommendations contained in Section 4.2 of Report LS 01-21, except that the removal of election signs be changed from 48 hours to 7 days after the election, and that there be no sign deposit fee, and that the installation date for Page 20 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM election signs be reduced to 28 days for municipal elections.

That consideration of Staff Report, LS 01-21, Election Sign By-law, be postponed to the Committee of the Whole meeting on April 19, 2021.

Whereas the Council of the Town of Whitby recognizes the ongoing hardships faced by restaurants, pubs and other food service businesses as a result of mandated closures and patron limits due to Covid-19; and, Whereas municipalities have been working hard to implement and advocate for business supports (such as providing restaurants the ability to access wine, beer and spirits at wholesale or discounted pricing) to ensure more local businesses survive the pandemic; and, Whereas convenience stores have not been mandated to close during the pandemic and have not endured undue hardship like other industries; and, Whereas 7-Eleven Canada has applied to introduce in-store alcohol service at 61 stores throughout Ontario to leverage their open status as a competitive advantage; and, Whereas approval by the Alcohol and Gaming Commission of Ontario (AGCO) would mean exposing an already vulnerable and hard-hit restaurant/bar industry to further competition; and, Page 22 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM Now Therefore be it Resolved: 1. That the Council of the Town of Whitby oppose 7-Eleven Canada’s proposal to serve alcohol at this time, and ask that the AGCO defer any liquor licensing process until all restaurants/bars in Ontario are able to reopen at full capacity; and, 2. That the Clerk circulate a copy of this resolution to the AGCO; Hon. Doug Downey, Attorney General; Hon. Steve Clark, Minister of Municipal Affairs and Housing; Hon. Prabmeet Sarkaria, As

Whereas Council’s priority is to enhance economic development; and Whereas Durham College has an existing feasibility study for an agricultural centre; and, Whereas the Durham Region Federation of Agriculture has an existing feasibility study for a Durham Region agricultural centre of excellence including Luther Vipond Memorial Arena as a potential site; and, Whereas the Federal Government has funding grants available for Page 23 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM agricultural projects in conjunction with the Rouge River National Agriculture Park Lands; and, Whereas the Provincial Government has funding grants available for agricultural projects; and, Whereas the Town of Whitby will undergo a Master Plan strategy for Brooklin Memorial Park in 2022; and, Whereas hubs for various industries have proven to accelerate business and job opportunities; and, Whereas agricultural technology is one of the fastest growing technologies; and, Whereas the global pandemic has shown the need for local food resources and the weakness of the delivery chain; and, Whereas the future growth of Whitby and Brooklin will absorb large spaces of farm fields; and, Whereas global warming will change the way we produce food; and, Whereas environmental sustainability is a priority for our municipality and the world; and, Whereas a regional agriculture centre of excellence meets the following Council Goals: • To deliver local jobs and prosperity through strategic planning and pro

Whereas the expansion of the Digital Main Street (DMS) program in 2020 has been a critical support in helping businesses adopt new technology during the COVID-19 pandemic; and Page 25 of 28 Committee of the Whole Minutes March 01, 2021 - 6:00 PM Whereas the Digital Main Street Program in Whitby is administered by the Business Advisory Centre Durham (BACD) and the Downtown Whitby Business Improvement Area (BIA); and, Whereas these new DMS programs have helped both nurture new technology based businesses in our region and provided virtual hands on support and solutions for businesses to access new customers while managing new COVID-19 health and safety measures; and Whereas the DMS base program has served 435 businesses across the region including 121 in the Town of Whitby, and the DMS ShopHERE program has served 585 businesses across the region including 107 in the Town of Whitby; and Whereas current funding for the DMS program ends in March 2021; and Whereas our small business community faces ongoing barriers to technology adoption and lack of resources to implement these technologies that are necessary to remain competitive in light of COVID- 19 impacts to their business; and Whereas Canada's economy will rely on entrepreneurs in both the technology and the main street business sectors to drive economic recovery, job creation and economic growth; and Whereas the DMS program can continue providing virtual hands on support to small business to accelerate the adoption of new te

That the meeting adjourn.