Regular Council Meeting

That Report No. 2 of the Planning & Development Committee dated January 24, 2011, be adopted.

That Items 4.3 to 4.7 and 4.9 to 4.12 of Report No. 2 of the Operations Committee dated January 31, 2011, be adopted, save and except Items 4.2, 4.4, 4.6, 4.10, 4.12 and 4.13.

COUNCIL DECISION: That Community and Marketing Services Department (Economic Development Division) Report CMS No. 11-11, regarding Innovation Durham Northumberland (IDN) – a new Regional Innovation Centre to serve the Durham Region and Northumberland County, be received as information.

That Corporate Services/Public Works Joint Report, Item CS 15-11 Re: Town Workwear (RFP-553-2010) be reconsidered.

1. That the Town of Whitby accept the highest scoring proposal of Why-Steria Marketing and Promotions in the total estimated annual amount of $36,279.49 (not including taxes) for both Option ‘A’ High Visibility and Option ‘B’ Work Clothing for a three (3) year contract. Prices shall remain firm for each year of this initial three (3) year term. Annual performance, product quality, timely service and budget approval in consecutive years will be reviewed by the Town during this initial term and be a factor in continuing for the three year period. 2. That approval be granted to extend the agreement beyond the initial three (3) year term on an annual basis for up to two (2) additional one (1) year terms provided the Company’s annual performance and product quality is satisfactory, timely service and budget approval in consecutive years. For approved additional years and beyond the initial three (3) year term, the unit prices will be negotiated between the Town and Successful Respondent to a maximum increase of the annual rate of change in the Consumer Price Index (C.P.I.) all items, Ontario. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 7, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 3. That the Mayor and Clerk be authorized to execute the necessary contract documents.

COUNCIL DECISION: That Corporate Services Report, Item CS 10-11, Re: Website Review and Update, be received as information.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Safedesign Apparel Limited in the annual amount of $34,043.75 (not including taxes) for the Supply and Delivery of Fire Fighter Bunker Gear; 2. That the Mayor and Clerk be authorized to execute the contract documents.

That the main motion be amended by re-instating recommendation #2 of Report CS 16-11 as follows: 2. That approval be granted to extend the agreement beyond the initial one (1) year term on an annual basis for up to two (2) additional one (1) year terms providing the Company’s annual performance and product quality is satisfactory. For approved additional years beyond the first year, the unit prices will be adjusted according to the annual rate of change in the Consumer Price Index (C.P.I.), All items, Ontario as published thirty (30) days prior to the expiry of the current term; and,

COUNCIL DECISION: 1. That Traffic By-Law number 1862-85 be amended to alphabetically incorporate the proposed changes to Schedule “B”: No Parking, on Centre Street South as shown in Attachment A; 2. That Traffic By-Law number 1862-85 be amended to alphabetically incorporate the proposed changes to Schedule “F”: Parking Meter Zones on Highways, on Centre Street South as shown in Attachment B; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 7, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 3. That staff be directed to install signs, pavement markings, parking meters and related fixtures and hardware on Centre Street South as shown in Attachment C.

COUNCIL DECISION: 1. That Council approve the proposed rental fees for the Community and Marketing Services Department facilities for the period April 1, 2011 to March 31, 2012, and for facilities for the period of April 1, 2012 to March 31, 2013, as outlined in Attachment No.1 to this report; save and except ice and floor rental fees; 2. That Council repeal By-laws No. 6298-10, and No. 6299-10 to impose fees for certain programs, services, and facilities provided by the Community and Marketing Services Department; 3. That Council authorize the Clerk to bring forward a new by-law for Council approval to implement the proposed rental fees as outlined in this Departmental report; and 4. That the delegation of the Whitby Minor Hockey Association be

COUNCIL DECISION: 1. That Traffic By-Law number 1862-85 be amended to alphabetically incorporate the proposed changes to Schedule “B”, On-Street Parking on Mary Street, as shown in Attachment A, for duration of approximately 5 months, terminating in July 2011. 2. That the Durham District School be requested to relocate its Mary Street drop-off/pick-up location for students attending Pringle Creek Public School (located on Ribblesdale Drive) to the on-site F.M Heard School Bus Loading Zone. 3. That a copy of Public Works Report PW 10-11 be forwarded to Florence M. Heard Public School, and the Durham District School Board.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, FEBRUARY 7, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Uxbridge Nurseries Ltd. in the annual amount of $21,340.00 (not including taxes) for the Supply and Delivery of Trees – Spring and Fall Plantings for a three (3) year Seasonal contract term. Prices shall remain firm for this initial three (3) year term. Annual performance, product quality, timely service and budget approval will be reviewed by the Town during this initial term and be a factor in continuing for the three year period. 2. That approval be granted to extend the agreement beyond the initial three (3) year term on an annual basis for up to two (2) additional one (1) year terms providing the Company’s annual performance and product quality is satisfactory, timely service and budget approval in consecutive years. For approved additional years, the unit prices will be adjusted according to the annual rate of change in the Consumer Price Index (C.P.I.), All items, Ontario as published thirty (30) days prior to the expiry of the current term; 3. That the Mayor and Clerk be authorized to execute the contract document.

COUNCIL DECISION: 1. That Council support the request from Statistics Canada to promote and encourage Whitby residents to participate in the forthcoming 2011 Household Census Survey which will occur in May and June 2011; 2. That Council approve the installation of a hyperlink on the Town’s website to the Statistics Canada Census website; the installation of Census promotional posters in Town facilities; and the inclusion of a notice in The Whitby Perspective (if space permits and timing of its distribution coincides with the Census period), to support the campaign to promote resident participation in the 2011 Census; and, 3. That a copy of the staff report be sent by the Clerk to the Honourable Jim Flaherty, MP for Whitby-Oshawa, and the Minister of Finance and Minister Responsible for the GTA.

That John Dolstra be nominated to act as the Whitby representative on the Durham Agriculture Advisory Committee (DAAC) until November 30, 2014 or until a successor is appointed.

That leave be granted to introduce a motion related to the Highway 407 East Completion.

1. That the Region of Durham be requested to include in their report 2011-J-12 regarding Highway 407, the Town of Whitby’s request for sidewalks and cycling facilities on the Highway 407 structures as outlined in the Town letter dated December 9, 2010 sent to the Ministry of Transportation and that the letter be attached as an addendum. 2. That Council support the Region’s recommendation that Lake Ridge Road interchange at Highway 401, and Highway 401 widening between Salem Road and the West Durham Link, be included in the 5 year construction program for Southern Ontario highways (2011- 2015), to coordinate with the construction of the West Durham Link; 3. That Council request that the Region of Durham support and include in their report the implementation of the Rossland Road/West Durham Link interchange as part of the Phase One implementation.

That the meeting be adjourned.