Regular Council Meeting

That the minutes be adopted.

That the proclamation for World Kidney Day - March 12, 2015 and Chiari Awareness Month - September 2015 be endorsed.

1. That the Joint Planning and Development and Public Works Report PL 8-15 be received for information. 2. That staff be directed to consider the following matters in the Brooklin Study as the study proceeds: a) Undertake sensitivity analysis of traffic modelling assumptions regarding tolling of Highway 407; b) Consult with Metrolinx during the study; c) Report back to the Planning and Development Committee regarding consultation with Metrolinx on the Havelock rail line; d) Notify all property owners fronting intensification corridors of future public meetings; Page 5 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM e) Consider all financial implications for land use and transportation options f) integrated cultural planning and the development of a municipal cultural plan.

1. That Council approve the Draft Plan of Condominium (CW-2014-03) subject to the conditions of approval in Section 8 of Planning Report Item PL 10-15; 2. That the Mayor and Clerk be authorized to execute the condominium agreement for the subject property; and, 3. That the Clerk advise the Commissioner of Planning at the Region of Durham of Council’s decision.

1. That Council approve the application to amend the Town of Whitby Official Plan (OPA-2011-W/01) as Amendment No. 99 to the Whitby Official Plan, as shown on Attachment #5, subject to the comments, Page 6 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM and conditions contained in Section 8, of Planning Report Item No. 7-15; 2. That a By-law to adopt Official Plan Amendment No. 99 to the Whitby Official Plan be brought forward for consideration by Council; 3. That the Clerk forward, to the Region of Durham, a record of the adopted Official Plan Amendment, including a copy of Planning Report, Item PL 7-15, two (2) copies of the adopted amendment; a copy of the adopting by-law; and other relevant materials, as required by Regional By-law, within fifteen (15) days of adoption of the amendment; 4. That Council approve the application to amend Zoning By-law No. 1784, (Z-11-11), subject to the comments, and conditions contained in Section 8, of Planning Report Item PL 7-15 and the approval of Amendment No. 99 to the Whitby Official Plan and, subject to the review and reporting back of the following items prior to the by-law being brought forward to Council: o the well interference procedures; o that golf balls from the existing driving range and the proposed golf course be contained within the sites; and, o that CLOCA be requested to review the timing of the water monitoring programs to ensure that the monitoring is being completed during a time that would identify the gr

That Planning and Development Department Report PL 7-15 be

1. Receive for information; 2. That Council direct staff to invite public review and feedback on the draft Storm Sewer By-law (Attachment 1) for a period of 30 days; 3. That Council direct staff to circulate the draft Storm Sewer By-law to the Region of Durham and the Central Lake Ontario Conservation Authority for their review and comment over the same 30 day period; and, 4. Report back after Public and Agency input.

1. That Council approve the proposed Fees for Services and Activities provided by the Public Works Department as outlined within Report PW 05-15; 2. That By-Law 6150-09 as amended, be amended as shown in Attachment 1 to Report PW 05-15; and, 3. That the Town Clerk take the necessary action to give effect thereto. Page 8 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM

1. That Council endorse the proposed reduction of the posted speed limit adjacent to district parks located on local and collector roads identified within Attachment 1 of Report PW 9-15; 2. That Council endorse the proposed Community Safety Zones as identified in Attachment 3 of Report PW 9-15; 3. That Council authorize a capital expenditure of $15,000, to be funded from one-time reserves, for the installation of signage associated with the district parks reduced speed limit; 4. That Council authorize a capital expenditure of $18,000, to be funded from one-time reserves for the installation of Community Safety Zones signage; 5. That the Traffic By-Law number 1862 – 85 be amended to alphabetically incorporate the proposed changes to Schedule P: Minimum rate of speed on Town roads and Schedule W: Community Safety Zones; 6. That Schedule W of the Traffic By-law # 1862-85 be further amended to reflect the following:  the addition of Darren Avenue between Chieftan Street and Page 9 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM Chatterson Street as a Community Safety Zone; and,  the Community Safety Zone on Country Lane be extended between Rossland Road and Medland Avenue 7. That Council authorize the Clerk to bring forward the necessary By- law amendments regarding 40 km/h speed reduction zones adjacent to district parks and Community Safety Zones on Town of Whitby roadways; 8. That the Region of Durham be requested to consider Community Safety Zones for schools zone

Page 10 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM 1. That report PW 10-15 be received as information; and, 2. That Public Works staff continue to provide Council with a status update on the Emerald Ash Borer (EAB) Action Plan in January and June of each calendar year until deemed as no longer required.

1. That Council authorize the Clerk to bring forward an amending By- law for Traffic By-law 1862-85, for Council approval; 2. That staff be directed to install 40 km/h signage on Broadleaf Avenue; and, 3. That Report PW 11-15 be forwarded to the Conseil scolaire de district catholique Centre-Sud school and Durham Regional Police Service.

That Council receive report LS 2-15 as information.

1. That Council adopt the proposed Fees for Services and Activities provided by the Legal and Human Resource Services Department as outlined within Report LS 3-15; and, 2. That the Legal and Human Resource Services Department Fees By- law (Attachment 1) be enacted by Council.

1. That Council receive Report LS 4-15 regarding the Noise By-law and the PanAm/Para PanAm Games as information; 2. That Council approve Option 2, application of discretion in enforcement of the Noise By-law, as outlined in the Staff Report regarding commercial deliveries during the 2015 PanAm/Para PanAm Games; and, 3. That the Clerk be directed to provide the Ministry of Transportation with a letter stating that the Town of Whitby will be participating in the 2015 PanAm/Para PanAm Games off-peak deliveries program and that Council has directed staff to exercise discretion in the enforcement of the Town’s Noise By-law related to commercial business deliveries during the 2015 PanAm/Para PanAm Games provided there is compliance with the code of practice.

1. That the Town of Whitby accept the low tender as received from Vickery Electric Contracting Ltd. in the amount of $129,650.00 (plus applicable taxes) for the hydro servicing of Piers 5 and 7 as required by Port Whitby Marina; 2. That an over expenditure in the amount of $31,132.50 be approved and funded through long term debt; 3. That the total estimated project cost in the amount of $136,132.50 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That the Town of Whitby accept the low tender as received from Samson Management in the amount of $520,000.00 (plus applicable taxes) for the main entry reconstruction and site works at the Iroquois Park Sports Complex; 2. That Council provide pre-budget approval for the $100,000 identified in the proposed 2015 Capital Budget; 3. That the total estimated project cost in the amount of $624,765 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 13 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM

1. That Report CLK 02-15 of the Office of the Town Clerk be received; 2. That Council authorize staff to proceed with a Request for Proposal for professional services required to implement the Town’s Electronic Document Management System for electronic records (HP TRIM, now HP Records Manager 8.1); and, 3. That funding in the amount of $100,000. from One Time Reserves be approved for the implementation services.

That the recommendations contained in Item 5.13 of the closed minutes of the Operations Committee Meeting held on February 2, 2015 be adopted.

WHEREAS the Province of Ontario has a process for Memorial Dedications for Provincial Highways and/or sections of Provincial Highways; AND WHEREAS highway dedications are intended to posthumously acknowledge individuals and groups who have contributed to the health, welfare and prosperity of Ontarians and to honour the sacrifice of those who have

1. That Report PW 13-15 be received as information; 2. That Council endorse the recommendation to proceed with a 2 year program to replace a select group of HPS luminaries with energy Page 16 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM efficient LED lighting; 3. That all rebates received from IESO for converting to LED be applied to the capital cost of the project; 4. That the budget of $3.78 million for year 1 and year 2 of the LED conversion program be pre-approved, including $2.34 million from one time reserves, being the additional funding required beyond the rebates and $500,000 each year from the annual maintenance envelope already approved by Council required to complete this work; 5. That all future monies saved from energy consumption and maintenance be reassigned to the Operating Budget; and, 6. That a copy of Report PW 13-15 be forwarded to Whitby Hydro.

That leave be granted to introduce By-law #6943-15 to 6954-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

Page 19 of 20 Regular Council Minutes February 09, 2015 - 7:00 PM That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on February 9, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting be adjourned.