Regular Council Meeting

COUNCIL DECISION: That CORR 13-11, being Requests for Proclamation for PRIDE Week in Durham – June 6 – 12, 2011; Seniors’ Month – June 2011; Recreation MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING and Parks Month – June 2011 and English as a Second Language Week – October 23 – 29, 2011 be endorsed.

COUNCIL DECISION: That CORR 14-11, being correspondence from Town of Ajax dated May 19, 2011 regarding Regional Council Representation, be endorsed. MOTION

COUNCIL DECISION: 1. That Council approve the 2011 Accessibility Plan; 2. That hardcopies of the 2011 Accessibility Plan be made available at the Town Hall, and all Community Centres, and branches of the Whitby Public Library and Recreation Facilities in the Town; 3. That the Clerk provide a copy of the 2011 Accessibility Plan to the Director of the Accessibility Directorate at the Ministry of Community and Social Services; and 4. That the Clerk provide a copy of the 2011 Accessibility Plan to members of the Accessibility Advisory Committee (AAC); the Accessibility Working Committee (AWC); and neighbouring Municipalities and the Chair of the Region’s Accessibility Committee.

COUNCIL DECISION: That the Planning Committee request Council to advise the Durham District School Board that they be kept informed regarding the disposition of R.A. Sennett Public School.

That Items 4.2 – 4.10 and 4.12 – 4.23 of Report No. 7 of the Operations Committee dated May 24, 2011, be adopted, save and except Items 4.3, 4.4, 4.5, 4.9, 4.15, 4.16, 4.17, 4.20 and 4.23.

COUNCIL DECISION: 1. That Council repeal the Tree Dedication and Commemorative Program as outlined in Parks and Recreation Director’s Report Item 41-93; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That Council adopt the proposed draft policy regarding the Tree and Bench Dedication Commemorative Program attached to Community and Marketing Services Department Report CMS 31-11.

COUNCIL DECISION: 1. That Public Workshop No. 1 Summary, as shown on Attachment No. 1 to Community and Marketing Services Report CMS 32-11, regarding public input received on April 19, 2011 for Phase 1 of the Waterfront Parks and Open Space Master Plan be received as information; 2. That Council approve the draft Public Opinion Telephone Survey, as shown on Attachment No. 2 to CMS Report 32-11, for the purposes of gathering input from Town residents for the Waterfront Parks and Open Space Master Plan; and, 3. That Staff report back to Council on the summary and analysis of findings from the Public Opinion Telephone Survey.

COUNCIL DECISION: 1. That Community and Marketing Services Report CMS 33-11 regarding the Whitby County Town Carnival and Community Connection Canada Day event details be received as information; 2. That Council endorse the program outlined in the staff report regarding the two events; and, 3. That Council recognize and thank the Community Connection Committee of Council for providing the organization and financial support for the annual Community Connection Canada Day Fireworks event.

COUNCIL DECISION: 1. That Community and Marketing Services Department Report CMS 37-11 regarding the Town of Whitby being recognized as a Platinum Youth Friendly Community be received as information; and, 2. That Council recognize the Whitby Youth Council and the Youth Advisory Committee for their ongoing contributions to helping the Town of Whitby achieve the highest level of recognition as a youth friendly community.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Hard-Co. Construction Ltd. in the amount of $147,000.00 (excluding taxes) for Hickory Street relief storm sewer from Hickory Street to Ash Street; 2. That the total estimated project cost for the Town of Whitby in the amount of $259,600.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Eagleson Construction in the amount of $813,297.59 (excluding taxes) for the reconstruction of Perry Street from Chestnut Street East to north limit and Colborne Street from Frances Street to Henry Street, subject to approval from The Regional Municipality of Durham for their portion in the amount of $311,239.79 for watermain and sanitary sewer replacement works. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That the total estimated project cost for the Town of Whitby’s portion of the road reconstruction in the amount of $755,400.00 be approved; and 3. That the Mayor and Clerk be authorized to execute the contract documents.

COUNCIL DECISION: 1. That the Town of Whitby accept the low tender of Royalcrest Paving and Contracting Ltd. in the amount of $431,104.50 (excluding taxes) for asphalt walkway replacements; 2. That the total estimated project cost in the amount of $532,060.94 be approved; and, 3. That the appropriate Town staff take the necessary action to give effect thereto.

COUNCIL DECISION: 1. That staff be authorized to review and update development related fees; and MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That staff engage Watson & Associates Economists Ltd. to undertake a complete review of fees related to the development process at a cost of up to $40,000.

That Item # 4 of the main motion be amended by adding the following: MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING “; as amended, by changing # 4 in the Criteria for Evaluation of Flag Raising Requests to read as follows; 4. In the event a request for displaying of flags and flag raisings is received during Council summer recess, the Mayor, or in their absence, the Deputy Mayor, will have the authority to either approve or deny the request.”

That the main motion be amended by adding the following as Item # 6; “Further, that the Town Clerk investigate and report back on the protocol for the half-masting of flags in honour and recognition of the passing of active Canadian military personnel.”

COUNCIL DECISION: 1. That Council repeal Policy Procedure entitled ‘Distribution of Arena Ice Time at Town Operated Facilities’ (Council Resolution No. 756- 97); 2. That Council adopt the proposed draft Ice Allocation Policy attached to Community and Marketing Services Report CMS 28-11 regarding the allocation of prime time ice in the Town of Whitby’s arena facilities; 3. That all existing ice user minor sport organizations and existing adult ice user organizations be recognized for the continued rental of prime time ice; and, 4. That subject to Council approval of the proposed draft Ice Allocation Policy that it be implemented commencing with the 2011/12 winter ice season.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, MAY 30, 2011 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING COUNCIL DECISION: 1. That Community and Marketing Services Department Report CMS 39-11 be received as information; 2. That Council endorse the following resolution: • WHEREAS the Provincial Government launched Ontario’s Climate Change Action Plan for reducing greenhouse gas (GHG) emissions and adapting to climate change, setting some of the most aggressive targets in North America for reducing GHGs: 6% below 1990 levels by 2014, 15% below 1990 levels by 2020, and 80% below 1990 levels by 2050; • WHEREAS the Provincial Government’s Climate Change Action Plan includes supporting economic growth through critical transportation infrastructure and a sustainability plan by the Ministry of Transportation for “the development of a comprehensive strategy that would commit the ministry to take responsibility for the social, economic and environmental impacts of programs, policies and business practices”; • WHEREAS the Provincial Government through the Climate Change Secretariat, Ontario Public Services Green Office and Provincial Ministries has identified actions on reducing GHG emissions, including an initiative; “changing highway design construction and maintenance practices and to introduce new initiatives that will provide a response to climate change”; • WHEREAS the procurement of products

That the meeting be adjourned.