Regular Council Meeting

That the Town of Whitby support a request that the Ministry of Community and Social Services provide financial assistance to municipalities for the implementation of Accessibility Standards and the Ministry, the City of Sarnia and the Town of Whitby’s Accessibility Advisory Committee be so advised.

That Council adopt the recommendations set out in Item Nos. 5.3 and 5.5, as contained within the minutes of the meeting of the Planning & Development Committee held on September 8, 2009.

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 21, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) That Council postpone consideration of Planning Report, Item PL 80-09 to its November 23, 2009 meeting.

That the files SW-2003-09, Z-22-03, and OPA-2003-W/9 be closed and all agencies and interested parties be so advised.

1. That the Site Plan application file SP-55-05 be closed; and, 2. That all agencies be advised of the closure of the file.

That Council adopt the recommendations set out in Item Nos. 3.4 to 3.6, 3.8 to 3.11, 3.13 to 3.19, inclusive and 3.21, 3.22 and 3.24, as contained within the minutes of the meeting of the Operations Committee held on September 14, 2009.

1. That IBI Group be awarded RFP #8-2009 to complete the Town of Whitby Cycling Plan and Leisure Trails Plan; 2. That the estimated project cost in the amount of $124,955 be approved; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 21, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 3. That the funding sources for this project be approved as follows: $100,000 allocated in the 2009 Public Works Department Capital Budget for the Cycling Plan; and $25,000 from the surplus municipal capital funds available as a result of the Federal Infrastructure Stimulus programs; and, 4. That the Mayor and Clerk be authorized to execute the contract documents.

1. That Community and Marketing Services Report, Item 40-09 regarding the Cullen Central Park Master Plan update and review process be received for information; 2. That the short list of preferred Proponents identified in this Report be requested to submit formal proposals of their Expressions of Interest in accordance with Attachment No. 1 of this Report; 3. That Council direct Staff to assess and report further upon the suitability and economic benefits of the preferred Proponents formal Proposals with respect to the redevelopment of the tablelands and/or use of the buildings; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 21, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 4. Staff be directed to report further upon the findings of the other implementation items described in Section 5.1 of this Report.

1. That Novita Interpares Limited and their sub-consultants be awarded RFP #6-2009 to complete the Market and Community Needs Assessment – Municipal Performing Arts Centre; 2. That the estimated project cost in the amount of $94,500 be funded from the surplus municipal capital funds available as a result of the Federal Infrastructure Stimulus programs; and, 3. That the Mayor and Clerk be authorized to execute the necessary contract documents.

1. That Report No. CMS 45-09 Community Adjustment Fund, an economic stimulus funding program administrated by Industry Canada, be received as information; 2. That Council approve the Town’s award of $150,000 from Industry Canada’s Community Adjustment Fund to undertake the project, “Driving Economic Growth – Developing an Economic Competitiveness and Development Strategic Plan for the Town of Whitby”; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, SEPTEMBER 21, 2009 AT THE HOUR OF 8:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 5. (continued) 3. That Council support the preparation of an Economic Competitiveness and Development Strategic Plan as a cooperative effort of the Town of Whitby’s Economic Development Division and the Whitby Chamber of Commerce; 4. That Council authorize Staff to proceed with a Request for Proposal to obtain submissions from qualified consultants to assist in the preparation of the Economic Competitiveness and Development Strategic Plan; 5. That Staff report back to Council with a recommendation regarding the preferred consultant; and, 6. That the Mayor and Clerk be authorized to sign the required documents to enter into a contribution agreement with FedDev Ontario (the agency established and funded through Industry Canada to administer the Community Adjustment Fund).

THAT the above motion be amended by adding the following item: 7. That an election rebate program as described in Corporate Services Report, Item CS 56-09, be established as an additional election cost and the draft Rebate By-law as set out in Appendix “B” be brought forward for adoption by Council subject to approval as part of the budget process and, the rebate amount being 25% of the contribution with the maximum rebate payable to any one contributor, not exceeding $150.00

That the Chief Administrative Officer proceed with compensation of Mrs. Pohjola at the rate of $147,000 for the period of her dual role as Town Solicitor and Acting Manager of Human Resource Services.

1. That Meridian Planning Consultants Inc. and their sub-consultants be awarded RFP #8-2009 for the Port Whitby Sustainable Community Plan and its components, to an upset limit of $407,000, subject to negotiation of a satisfactory agreement. 2. That Staff be authorized to enter into negotiations with Meridian Planning Consultants Inc. regarding a satisfactory agreement for the final work plan; and, 3. That the Mayor and Clerk be authorized to execute the contract documents.

THAT the above motion be amended by repealing clause 1 and replacing it with the following: 1. That Meridian Planning Consultants Inc. and their sub-consultants be awarded RFP #8-2009 for the Port Whitby Sustainable Community Plan and its components, subject to the scope and upset limit of this project being adjusted to include a detailed analysis of the employment lands immediately north of Victoria Street and west of Gordon Street at a reasonable cost to be paid for the by developer and subject to negotiation of a satisfactory agreement.

That the rules of procedure be suspended to allow introduction of the following motion.

That the Council of The Corporation of the Town of Whitby go on record as not actively pursuing or being interested in acquiring any part of what is now the City of Oshawa; and, That the City of Oshawa, and the Ministry of Municipal Affairs and Housing, be so advised.

WHEREAS Kendalwood Seventh-day Adventist Church, located at 300 Kendalwood Road is hosting a 50th Anniversary Homecoming on October 17, 2009, and requires relief from the Town of Whitby Parking by-law, Council hereby authorizes relief from parking enforcement on Saturday, October 17, 2009 between the hours of 10:00 a.m. and 7:00 p.m. on the west side only of Kendalwood Road from a point 10 metres south of the Church Driveway to 10 metres north of Broadview Avenue.

That the comments, concerns and suggestions which arose at the public meeting on “Vandalism and Public Mischief” held on September 15, 2009 be

That the play structure at Baycliffe Park be immediately dismantled.

That Council of The Corporation of the Town of Whitby go on record as being opposed to the closing of the Driver and Vehicle Licence Issuing Office in downtown Whitby; and, That the Mayor be authorized to write a letter to the Ministers of Transportation and Government Services advising of Council’s position and concern for a loss of customer service and private business in downtown Whitby.

That staff prepare a report for the consideration of Council in Committee of the Whole as to the need and advisability of expanding the scope and upset limit of the Official Plan Review project to include a detailed analysis of the employment lands immediately north of Victoria Street and west of Gordon Street for the purpose of producing a Sustainable Community Plan at a reasonable cost to be paid for by the developer and subject to negotiation of a satisfactory agreement.