Regular Council Meeting

That the minutes be adopted.

That the proposed motion in Support of Developing and Implementing a Page 5 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM National Pharmacare Program be

That Council take a short recess.

That the proclamation for Lung Month - November 2015, be endorsed.

1. That Council approve Zoning By-law Amendment Application (Z-10- 15) subject to the conditions contained in Sections 5 and 8 of Report PL 77-15; 2. That the Zoning By-law Amendment not be brought forward for consideration by Council until such time as the Town is satisfied that the conditions of the Central Lake Ontario Conservation Authority and the Region of Durham as outlined in Section 8 of this report have been met; 3. That Council approve Site Plan Application (SP-08-15) subject to the conditions contained in Sections 5 and 8 of Report PL 77-15; 4. That staff be authorized to prepare a Site Plan Agreement; and, 5. That the Mayor and Clerk be authorized to sign any necessary documents.

1. That Council approve Site Plan Application (SP-09-15) subject to the comments and conditions contained in Section 8.0 of Planning Report Number PL 81-15; and, 2. That the Mayor and Clerk be authorized to execute the Site Plan Agreement.

1. That Planning and Development Report Item PL 80-15 be received for information and considered as an addendum to PL 43-15; 2. That Council stop up and close portions of Desmond G. Newman Boulevard, being parts 3, 4, 5 and 6 on Plan 40R-27297, parts 2, 3, 4 and 5 on Plan 40R-27298 and part 1 on Plan 40R-28971; 3. That the Clerk advertise in the local newspaper in accordance with the established procedures for stopping up and closing including the disposal of surplus property, Council’s intent to sell the surplus property, for a nominal fee, to Mattamy, West Whitby Holdings, Chelseahill, TFP Whitby Developments Inc. and Lazy Dolphin to complete the draft plans of subdivision; 4. That provided no objection is received in connection with the proposed stopping up and closing and disposal of the surplus lands, the fees incurred for the conveyance of the lands to the Developers shall be at no cost to the Municipality; 5. That the Clerk bring forward the required by-law(s) to stop up and close and deem surplus for Council approval; 6. That the Mayor and Clerk be authorized to execute the necessary documents for the conveyance; and, 7. That the preparation of the reference plans, transfer documents and registration of the land transfers between the Town and Developers be the responsibility of the West Whitby landowners group. Page 8 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM

That the Memorandum from the Commissioner of Planning, regarding an update on the status of Werden's Plan Heritage Conservation District (HCD) be received for information.

That Community and Marketing Services Department Report, CMS 49- 15 regarding the progress of the 2013-2018 Recreation and Leisure Services Youth Strategy be received as information.

Page 9 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM 1. That Community and Marketing Services Report, CMS 48-15 regarding Summer Camp programs and the Summer Playground Program be received as information; and, 2. That the Summer Playground Program be

1. That the Town of Whitby accept the low tender bid of East Court Ford Lincoln in the amount of $114,164.00 (plus applicable taxes) for the supply and delivery of one (1) current model year, 15,000 LB G.V.W, four wheel drive regular cab truck complete with aerial device and utility body; 2. That the over expenditure of $20,173.29 be financed from the Growth Reserve Fund ($211.82) and Development Charges ($19,961.47); 3. That the total estimated project cost for the Town of Whitby in the amount of $120,673.29 be approved; and, 4. That the Mayor and Clerk be authorized to execute the contract documents. Page 10 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM

1. That the Town of Whitby accept the low compliant bid as received from Ontario Line Clearing and Tree Services 2010 Ltd. in the amount of $68,590.00 (plus applicable taxes) for a four (4) month seasonal contract for ash tree removal services; 2. That the total estimated four (4) month project cost for the Town of Whitby in the amount of $77,000.00 be approved; 3. That Council provide pre-budget approval for the estimated funds for ash tree removals in 2016 of $342,000 as defined in the 2014 Emerald Ash Borer Action Plan PW 25-14 and that the $342,000 be funded from the One-Time Reserve Fund; 4. That Staff be authorized to tender the 2016 projects related to the action plan under pre-budget approval with an anticipated start date of March 15, 2016; and, 5. That the Mayor and Clerk be authorized to execute the contract documents.

That Staff report back with an update on implementation and further action required for the Municipal Office Needs Assessment further to Staff Reports CMS 21-08, CAO 04-11, and CAO 03-13.

1. That the Performance Management Policy attached to Report CAO 06-15 be approved; 2. That the Succession Management Policy attached to Report CAO 06-15 be approved, with Section 2.2 being expanded to include identifying all positions for succession planning so that it is an ongoing process; Page 12 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM 3. That the Manager of Human Resources in consultation with the Senior Management Team recommend a Performance Management Form to be used in accordance with the Performance Management Policy for approval by the Management Committee at its meeting on December 15, 2015; 4. That the Manager of Human Resources in consultation with the Senior Management Team provide a report to the Management Committee at its meeting on January 19, 2016 on the Town’s Succession Management Plan and recommended training and development requirements; and, 5. That the Performance Management Policy be implemented for 2016.

That the Town of Whitby not support the request from the North Atlantic Professional Hockey League to locate a hockey team franchise at Iroquois Park Sports Centre.

Page 13 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM 1. That Report LS 10-15 providing an update regarding the status of the public / industry consultation on the proposed Site Alteration By-law be received for information; 2. That Council enact a road damage contribution / inspection fee per cubic meter for all new permits until such time as the proposed new Site Alteration By-law is adopted by Council; and, 3. That Council adopt By-law 7052-15 (Attachment 1) to amend the current Fill Control By-law 5849-06 to give effect to Recommendation #2 in this Report.

That the memorandum from Robert Short, Commissioner of Planning and Development, regarding the Provincial Review of Conservation Authorities Act be

That Sorensen Gravely Lowes be retained by the Town of Whitby to undertake the development of a zoning by-law amendment for the plans of subdivision in West Whitby as set out on Attachment #1 on the basis of full funding through the West Whitby Landowners in the amount of Page 14 of 17 Regular Council Minutes November 02, 2015 - 7:00 PM $91,350.00 plus $11,876.00 HST for a total amount of $103,226.00.

That leave be granted to introduce By-law #7049-15 to 7056-15 and to dispense with the readings of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its regular meeting held on November 2, 2015 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.

That Council adopt By-law 7052-15 to amend the provisions of Temporary Sign By-law 5696-05.