Special Council Meeting

1. That the proclamation for National Hunger Awareness Week - September 17 to 21, 2018, be endorsed; 2. That the Mayor be delegated the authority to approve proclamations in accordance with Policy CA 120, Issuance of Proclamations, during the Council summer and election recesses; and 3. That the Clerk be directed to update the Issuance of Proclamations and Delegation of Powers and Duties Policy to reflect the delegation to the Mayor.

That the Town of Whitby provide to the Groveside Cemetery Board (“the Board”) a grant in the amount $25,000 in exchange for a full and final release from the Royal Canadian Legion Branch 112 (“the Legion”) as it relates to interment rights purchased by the Legion in 1948 and 1953.

1. That Report No CS 45-18 of the Commissioners of Planning and Development and Corporate Services/Treasurer be received as information; and 2. That Council approve the increase in staff complement for each of the following positions: 1 Building Permit Coordinator, 2 Building Inspectors and 1 Urban Designer and the associated capital and operating costs identified.

1. That Council adopt the Acquisition, Sale or Other Disposition of Land Policy appended to Report CLK 09-18 as Attachment 1 for the purpose of complying with Section 270 of the Municipal Act that requires municipalities to adopt and maintain a policy with respect to its sale and other disposition of land; 2. That the delegation of authority to the CAO for the disposition and acquisition of land, as provided for in the Policy, be approved; and 3. That Policies 3-1-01 and 3-1-06 be repealed, and a by-law enacted to repeal By-law # 3650-95.

That the main motion be amended to add the following as Items 3 and 4 and the remaining Item be renumbered accordingly: 3. That the Clerk be directed to revise the Acquisition, Sale or Other Disposition of Land Policy to remove the re-delegation of authority by the Chief Administrative Officer; 4. That Staff review and revise the notice template for declaring land surplus to highlight opportunity for public objections and/or input and circulate the revised template to Council.

1. That the Integrity Commissioner’s 2017 Annual Report be received for information; and 2. That Council refer to the by-laws portion of the agenda to amend the Council Code of Conduct By-law # 7245-17 and the Boards and Advisory Committees Code of Conduct By-law # 7246-17 in accordance with Section 5 of Report CLK 10-18.

That Report CMS 41-18 be

That Council move in-camera in accordance with Procedure By-law # 7279-17, Closed Meeting Policy G 040, and the Municipal Act, 2001, Section 239(2)(d) labour relations or employee negotiations.

That Council rise from the closed portion of the Special Council Meeting.

1. Notwithstanding the duties and responsibilities assigned to the CAO regarding the collective bargaining process set out in Schedule A to By-law # 7274-17, being a by-law to appoint a CAO and assign the duties, roles and responsibilities of the CAO, that Council hereby delegate the authority to the Chief Administrative Officer (CAO) and the Head of Human Resources to execute a ratified renewal collective agreement with C.U.P.E. Local 53, Full-time during the Lame Duck period of Council; and 2. That the Head of Human Resources report back to Council in January 2019 with a confidential information report as to the agreement that was finalized during the Lame Duck Council period.

That leave be granted to introduce By-laws # 7439-18 to # 7442-18, and # 7444-18 to # 7445-18, and to dispense with the reading of the by-laws by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce By-laws # 7443-18, and to dispense with the reading of the by-law by the Clerk and that the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Town of Whitby at its special meeting held on July 23, 2018 and the same be considered read and passed and that the Mayor and the Clerk sign the same and the Seal of the Corporation be thereto affixed.

That the meeting adjourn.