Regular Council Meeting

That Item 3.2, part 1) of the November 26, 2012 Special Meeting of Council relating to a Confidential Verbal Update on a Parking/Towing Matter be divided from the minutes in order to deal with it separately.

That CORR 32-12, being a request for Lyme Disease Awareness Month for May 2013, be proclaimed.

That Items 3.3, 4.1, 4.2, 4.3, 4.5 and 4.6 of Report No. 10 of the Planning and Development Committee dated November 26, 2012, be adopted, save and except Items 4.4 and 4.7.

COUNCIL DECISION: 1. That Planning Report No. PL 80-12 be received for information; 2. That Council endorse staff comments contained in Planning Report No. PL 80-12; and 3. That the Clerk forward a copy of Planning Report No. PL 80-12 and Council’s resolution to the Ministry of Municipal Affairs and Housing, Regional Municipality of Durham and area municipalities. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING

That Item 2 of the main motion be amended to reflect the following additional comments from Council, which are underlined: Section 1.4.3 • Establishing and implementing minimum targets for the provision of housing which is affordable to seniors as well as to low and moderate income households; • Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents, including seniors and special needs requirements; and That municipal cultural planning be recognized in the Provincial Policy Planning Statement, Section 1.7.1.

COUNCIL DECISION: MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 1. That Planning Report Item PL 87-12, regarding the Downtown Capital Project Plan and Future Proposed Budget Allocation of Downtown Improvement Reserve Fund, dated November 26, 2012, be received as information; 2. That Staff be authorized to allocate funds from the Downtown Improvement Reserve Fund for expenditure toward those projects outlined in Section 5.1; and, 3. That Staff be authorized to explore the costs for the proposed projects outlined in Section 5.2 and report back to Council with recommended projects for implementation.

That Items 4.3, 4.6, 4.8 to 4.17 inclusive and item 4.21 of Report No. 12 of the Operations Committee dated December 3, 2012, be adopted, save and except Items 4.1, 4.2, 4.4, 4.7, 4.18, 4.19 and 4.20.

COUNCIL DECISION: MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 1. That Council endorse the 2013 ‘Winter Whitbylicious’ culinary event being coordinated by Whitby restaurants to run from January 24 to February 7, 2013; and, 2. That Council support the 2013 ‘Winter Whitbylicious’ culinary event through the promotional efforts outlined in Community and Marketing Services Department Report CMS 69-12.

COUNCIL DECISION: 1. That Council approve the proposed Citizen Communications Survey questionnaire appended to Community and Marketing Services Department Report CMS 70-12 and outlined in the project development framework set out in the Corporate Communications Strategy work plan; 2. That questions eight and nine of the Citizens Communications Strategy be amended to better reflect the language of social media and to possibly utilize the virtual town hall; and, 3. That two columns be added to question three of the Citizens Communications Strategy to reflect “in your neighbourhood” and “town-wide” in order to gather further information.

COUNCIL DECISION: MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 1. That the Waterfront Parks and Open Space Master Plan Phase 2 Report attached to Community and Marketing Services Department Report CMS 75-12 be received for information; 2. That Council endorse in principle the general concepts for each precinct recommended in the Waterfront Parks and Open Space Master Plan Phase 2 Report; and, 3. That Staff report back to Council at the completion of the draft Phase 3 Report addressing implementation, priorities and projected costs for the proposed Waterfront Parks and Open Space Master Plan.

COUNCIL DECISION: 1. That Council authorize the Public Works Department to prepare an Asset Management Plan (AMP) to be completed by December 31, 2013; 2. That Council approve $175,000 from one time reserve (LTFR) to provide for consulting services to complete the Asset Management Plan (AMP); 3. That Council endorse the Municipal Infrastructure Investment Initiative (MIII) Capital Program Expression of Interest for the replacement of the Front Street structure over the Rowe Channel, as shown in Attachment 4, as being factually accurate; and, MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 4. That Public Works staff submit the Expression of Interest as shown in Attachment 4 to the Ministry of Infrastructure by January 9, 2013.

That Whitby Town Council budget sufficient money in 2013 to hold a referendum in order that Whitby voters may decide whether they wish to be the host community for a casino. SEE FOLLOWING Councillor Coe rose on a point of order, stating to the Chair that he understood this motion to be contrary to a Council decision. The Chair requested clarification from the Town Clerk. The Town Clerk advised that the motion passed by Council on September 10, 2012 through Resolution No. 214/12 is a settled matter and therefore the Notice of Motion is deemed out of order. The Chair confirmed acceptance of the point of order and ruled the motion out of order as this is a settled matter of Council. Councillor Drumm appealed the ruling of the Chair. The Chair outlined for Members of Council the procedural process for an appeal to the Chair. Councillor Drumm requested a recorded vote on the ruling of the Chair. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON MONDAY, DECEMBER 10, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING YES NO Councillor Coe Councillor Drumm Councillor Emm Councillor Roy Councillor Hanson Councillor Mitchell Councillor Montague Mayor Perkins

COUNCIL DECISION: 1. That Council approve the Draft Plan of Condominium (CW-2012- 02) subject to the comments and conditions in Section 8 of Planning Report Item PL 88-12; 2. That the Mayor and Clerk be authorized to execute the condominium agreement for the subject property; and, 3. That the Clerk advise the Regional Planning Department of Council’s decision.

COUNCIL DECISION: 1. That Council approve the request to remove an agreement being an option to purchase from the title of 310 Mary Street East; and, 2. That the owner of the property be responsible for all fees associated with the removal of the agreement.

COUNCIL DECISION: 1. That Planning Report No. PL 90-12 be received for information; 2. That Council adopt the new and amended corporate policies in Attachment #1, in accordance with the compliance requirements of the Integrated Accessibility Standards, Ontario Regulation 191/11; and 3. That Staff report back in the 1st Quarter of 2013 on further compliance requirements and resources needed to meet the January 1, 2014 deadline.

That the meeting be adjourned.