Regular Council Meeting

That CORR 28-12, being correspondence dated October 5, 2012 received from Matthew Cory, Malone Given Parsons Ltd., Brooklin North Landowners Group regarding follow-up comments on the draft 2012 Development Charge Background Study be received for information and

COUNCIL DECISION: 1. That Planning Report No. PL 57-12, regarding the Designation of the Brooklin Pioneer Cemetery, dated September 24, 2012, be received as information; MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF WHITBY HELD ON TUESDAY, OCTOBER 9, 2012 AT THE HOUR OF 7:00 P.M. IN THE MEETING HALL OF THE WHITBY MUNICIPAL BUILDING 2. That Staff be authorized to have the Brooklin Pioneer Cemetery, municipally known as Lot 189 of Plan No. H-50052, designated under Part IV of the Ontario Heritage Act; 3. That Staff, in consultation with LACAC Heritage Whitby, be directed to prepare and forward an appropriate ‘Notice of Intent to Designate’ to Groveside Cemetery Board, the Ontario Heritage Trust and the local newspaper; 4. That Staff, in consultation with LACAC Heritage Whitby and the Groveside Cemetery Board, determine the appropriate placement of the Heritage Designation plaque on the subject property; and 5. That Staff be directed to prepare the necessary by-law together with reasons for designation for Council’s consideration.

That the main motion be amended to read as follows: That Council refuse the application to amend the Zoning By-law 2585 (Z- 10-12) and Site Plan application (SP-07-12) for property located at the northwest corner of Garden Street at Consumers Drive based on the fact that Council supports the existing zoning designation on this site. The main motion, as amended, was then

That Items 4.2 to 4.9 and Item 4.11 inclusive of Report No. 10 of the Operations Committee dated October 1, 2012, be adopted, save and except Items 4.2, 4.7 and 4.8.

1. That Council authorize staff to undertake the development of a Town of Whitby Corporate Communications Strategy; and, 2. That Council approve the proposed framework for the development of the Corporate Communications Plan as outlined in the staff report.

1. That based on submissions received by the Town regarding the August 24th Development Charge Background Study, it is recommended that the projects listed in Attachment 1 be included in the development charge recoverable cost calculations as it is determined they are attributable to the development anticipated in the Background Study and are otherwise eligible costs; 2. That Schedule B of the proposed by-law in the August 24th Development Charge Background Study be changed to reflect the development charge rates outlined in Attachment 2; 3. That the Town of Whitby Development Charge Background Study, dated August 24, 2012, completed in accordance with Section 10 of the Development Charges Act, 1997, and as modified by the above recommendations, be adopted, including the forecasts of development activity, the capital expenditure forecasts and all calculations contained therein; 4. That approval of the Capital Forecasts included in the Background Study, as modified, indicates Council’s intention that an increase in the need for service will be met as required under paragraph 3 of Section 5(1) of the Development Charges Act, 1997 and Section 3 of Ontario Regulation 82/98. This approval shall be subject to further annual review during the capital budget process; 5. That in accordance with s.s.5(1)5 of the Development Charges Act, 1997 and Section 5 of Ontario Regulation 82/98, it is Council’s clear intention that any excess capacity provided by any of the above referenced works

That Item 1 e) of the main motion be divided in order to deal with it separately.

1. e) The advancement of the widening of Winchester Road from Baldwin Street to Thickson Road to 2015.

COUNCIL DECISION: 1. That Council endorse the Operating Budget Monitoring Policy, as provided in Attachment 1; 2. That Council endorse the Capital Budget Monitoring Policy, as provided in Attachment 2 with the word “immediate” being removed from the phrase “immediate purchase of goods and services” located on page 2 of the policy; and, 3. That staff be directed to bring forward an updated Surplus Disposition policy and develop related reserve/reserve fund policies for Council’s review and approval.

That the meeting be adjourned.